Otsuka Pharmaceutical Co., Ltd
Senior Manager, Accounting Operations
Otsuka Pharmaceutical Co., Ltd, Palo Alto, California, United States, 94306
Senior Manager, Accounting Operations page is loaded Senior Manager, Accounting Operations Apply remote type Onsite locations Palo Alto time type Full time posted on Posted 30+ Days Ago job requisition id R9215 At Recor Medical, we are pioneering Ultrasound Renal Denervation (uRDN) therapy to treat hypertension, the leading cardiovascular risk factor in the world. With our Paradise uRDN System, we’re on a mission to provide the millions of people who suffer from hypertension with a non-drug and minimally invasive option to lower their blood pressure. Join us on our journey and make a meaningful impact on the lives of people around the globe.
Position Summary
The Accounting Operations Sr. Manager will be responsible for developing and supervising the AP and Payroll functions. The position will have responsibility for reviewing and ensuring accurate accounting for the company’s payroll, expense reimbursement, and third-party vendor payments.
Responsibilities and Duties
Lead the day-to-day activities for full cycle U.S. Accounts Payable processing
Ensure the timely invoicing of customers according to contract terms, including any applicable discounts and penalties
Review bi-weekly payroll cycle and ensure that headcount and compensation changes are properly reflected, and ensure accurate posting to the GL
Support Fidelity 401K program accounting and reporting, as well as annual bonus, and the company’s long term incentive program.
Supervise the AP and Payroll, and develop the skills of team members
Head administrator for the company’s Concur employee expense reimbursement system
Primary point of contact for the company’s P-card and T&E card provider and head administrator for company credit card programs
Respond to employee inquiries regarding vendor payments and expense reimbursements
Respond to audit requests and prepare deliverables
Respond to vendor inquiries and provide updates on payment status
Review check runs, ACH payments, and wire transfers for third party vendors
Ensure that unposted invoices are properly accrued for at month end
Develop and document policies and procedures that promote consistency and scalability for the accounting department
Review and approve payroll accrual, benefits accrual, PTO accrual and other employee expense related journal entries
Respond to inquiries from employees about salaries, wages, and other questions regarding our payroll system, and follow up on discrepancies until resolved
Follow up with internal requestors, approvers, and finance personnel to clear bottlenecks in the procure to pay process
Collaborate with international colleagues to ensure consistency and share best practices
Be a service provider to the organization, facilitating all outgoing payments for the company while ensuring compliance with policies and accounting standards
Become an expert at using the company’s ERP system to leverage its capabilities to maximum efficiency and best use
Develop a medium to long-term roadmap for the AP and Payroll functions, including technology improvements and resource requirements
Drive implementation of process improvements and best practices
Ad hoc requests from management, and support of the broader accounting / finance organization as needed.
Requirements Bachelor's degree in business or accounting required, CPA/ Public Accounting experience preferred
Proven experience overseeing the AP and Payroll functions in a fast-paced environment
Ability to deal sensitively with confidential material
Impeccable integrity and ability to apply good judgement
Exceptional multitasking and organizational skills
Collaborative team player with excellent communication skills
Highly detail oriented with ability to summarize information succinctly for upper management
Experience using a complex ERP system required, NetSuite and QAD preferred
ERP implementation experience is a plus
Experience with ADP Workforce Now and/or WorkDay preferred
Coupa implementation experience preferred
Experience with Concur expense reimbursement and administration preferred
Proficiency with MS Office applications
Salary Range
:
$165,000.00 - $195,000.00 (Annual Base Salary) The successful candidate's starting base pay will be determined based on job-related skills, experience, qualifications, work location and market conditions. The expected base pay range for this role may be modified based on market conditions. Equal Employment Opportunity At Recor Medical, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic. Respecting your privacy is an essential part of the Company’s privacy program and we are committed to the proper handling of Personal Information collected or processed in connection with an Applicant’s application for employment, a Contract Worker’s work, or a Former Employee’s employment at Recor. Refer to our Applicant, Contract Worker & Former Employee Privacy Policy for more detail information.
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Ensure the timely invoicing of customers according to contract terms, including any applicable discounts and penalties
Review bi-weekly payroll cycle and ensure that headcount and compensation changes are properly reflected, and ensure accurate posting to the GL
Support Fidelity 401K program accounting and reporting, as well as annual bonus, and the company’s long term incentive program.
Supervise the AP and Payroll, and develop the skills of team members
Head administrator for the company’s Concur employee expense reimbursement system
Primary point of contact for the company’s P-card and T&E card provider and head administrator for company credit card programs
Respond to employee inquiries regarding vendor payments and expense reimbursements
Respond to audit requests and prepare deliverables
Respond to vendor inquiries and provide updates on payment status
Review check runs, ACH payments, and wire transfers for third party vendors
Ensure that unposted invoices are properly accrued for at month end
Develop and document policies and procedures that promote consistency and scalability for the accounting department
Review and approve payroll accrual, benefits accrual, PTO accrual and other employee expense related journal entries
Respond to inquiries from employees about salaries, wages, and other questions regarding our payroll system, and follow up on discrepancies until resolved
Follow up with internal requestors, approvers, and finance personnel to clear bottlenecks in the procure to pay process
Collaborate with international colleagues to ensure consistency and share best practices
Be a service provider to the organization, facilitating all outgoing payments for the company while ensuring compliance with policies and accounting standards
Become an expert at using the company’s ERP system to leverage its capabilities to maximum efficiency and best use
Develop a medium to long-term roadmap for the AP and Payroll functions, including technology improvements and resource requirements
Drive implementation of process improvements and best practices
Ad hoc requests from management, and support of the broader accounting / finance organization as needed.
Requirements Bachelor's degree in business or accounting required, CPA/ Public Accounting experience preferred
Proven experience overseeing the AP and Payroll functions in a fast-paced environment
Ability to deal sensitively with confidential material
Impeccable integrity and ability to apply good judgement
Exceptional multitasking and organizational skills
Collaborative team player with excellent communication skills
Highly detail oriented with ability to summarize information succinctly for upper management
Experience using a complex ERP system required, NetSuite and QAD preferred
ERP implementation experience is a plus
Experience with ADP Workforce Now and/or WorkDay preferred
Coupa implementation experience preferred
Experience with Concur expense reimbursement and administration preferred
Proficiency with MS Office applications
Salary Range
:
$165,000.00 - $195,000.00 (Annual Base Salary) The successful candidate's starting base pay will be determined based on job-related skills, experience, qualifications, work location and market conditions. The expected base pay range for this role may be modified based on market conditions. Equal Employment Opportunity At Recor Medical, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic. Respecting your privacy is an essential part of the Company’s privacy program and we are committed to the proper handling of Personal Information collected or processed in connection with an Applicant’s application for employment, a Contract Worker’s work, or a Former Employee’s employment at Recor. Refer to our Applicant, Contract Worker & Former Employee Privacy Policy for more detail information.
#J-18808-Ljbffr