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Air Flows Chicago is a fast-growing HVAC and dryer vent services company proudly serving residential and commercial clients across the Chicagoland area. Were looking for a highly organized and proactive Office Manager to join our team and help power our operations behind the scenes. If you're detail-driven, customer-focused, and thrive in a fast-paced environment we want to meet you.
Responsibilities:
- Manage scheduling for field technicians and customer appointments
- Coordinate daily service operations and dispatching
- Answer phones and handle email/customer communications
- Oversee invoicing, payments, and light bookkeeping
- Maintain organized digital and physical office records
- Manage inventory and order office supplies
- Support hiring, onboarding, and employee documentation
- Ensure compliance with internal processes and service quality standards
- Assist with general administrative projects and office support
Qualifications:
- 13 years of management experience
- Associates or Bachelors degree
- Excellent organizational skills and attention to detail
- Proficiency in Microsoft Office and Google Workspace
- Clear verbal and written communication skills
- Strong multitasking and prioritization abilities
- Tech-savvy and comfortable with digital tools
- Reliable, punctual, and professional
- Previous HVAC knowledge and experience not required
- Competitive salary (starting at $60,000+, based on experience)
- 401(k) with company matching
- Health, dental, and vision insurance
- Paid Time Off (PTO)
- Paid holidays
- Supportive team environment with room for growth
Work Schedule:
- MondayFriday
- 8-hour shift
- In-person at our Chicago office
- For the first 30 days, you will be training on HVAC products, our services and our processes
- As part of your onboarding, youll work alongside our customer service team to learn how we handle phone communications and deliver a consistent client experience
How to Apply:
If you're ready to join a hardworking, growing team committed to quality service and strong values, wed love to hear from you.
Apply today to help us keep Chicago comfortable one home and business at a time.
Please feel free to reach out with any questions-
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Administrative-
Industries
Construction
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