As an Event Producer, you will play a pivotal role in planning, coordinating, and executing a wide range of events, ensuring they align with the client's vision and objectives. This dynamic position requires a combination of creativity, design skills, organizational skills, and excellent communication abilities to successfully bring events to life.
We are looking for someone who thrives in a fast-paced, ever-evolving environment . In an industry where things change on a dime, this individual must be resourceful, able to pivot quickly, and comfortable juggling multiple priorities at a high level.
You must be able to wear many hats. This role requires hands-on involvement in every aspect of event planning and execution. You will be expected to:
- Create comprehensive event plans, including timelines, budgets, and contingency strategies
- Design and produce event layouts and resource activations
- Coordinate with rental companies, caterers, venues, and staffing partners to bring each event to life
- Troubleshoot problems in real-time while maintaining professionalism and a solutions-oriented mindset
We’re seeking someone who is proactive, detail-oriented, and comfortable taking ownership from concept through execution.
This is a full-time role beginning mid-August 2025.
Responsibilities:
1. Event Planning
- Collaborate with clients to understand their event goals and vision.
- Develop comprehensive event plans, including timelines and budgets
- Identify and secure suitable event venues, rentals, catering and A/V
2. Logistics and Coordination
- Oversee all logistical aspects of events, such as setup, breakdown, transportation, and on-site coordination.
- Coordinate with vendors, suppliers, and contractors to ensure seamless execution of event plans.
- Manage internal event staff, providing clear instructions and ensuring everyone is aligned with the event objectives.
3. Budget Management
- Manage event budgets and work with internal bookkeeper to stay on track
- Negotiate contracts with vendors and suppliers to secure favorable terms and pricing.
4. Creative Direction
- Contribute to the creative development of events, including themes, decor, and overall aesthetic.
- Create event layouts using online software (SketchUp, CAD, Vectorworks, etc.)
- Collaborate with designers, florists, and other creative professionals to bring the event vision to life.
5. Client Communication
- Maintain regular communication with clients.
- Address client concerns, provide updates, and ensure their satisfaction with the event outcomes.
6. Post-Event Evaluation
- Conduct post-event evaluations to assess the success of the event.
- Gather feedback for continuous improvement.
Qualifications:
- 3-5+ years of non-internship experience as an Event Producer or similar role.
- Minimum 2 years experience with design - preferably set design or interior design
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Creativity and the ability to think on your feet.
- Proficient in event management software Google Suite.
- Knowledge of current industry trends and best practices.
- Proven experience in the Food and Beverage industry.
- Adobe Creative Suite a plus.
Work Environment:
- Must be located in Los Angeles, CA
- Must be willing to work in-office 5 days a week
- Must be willing to frequently work and travel during evenings and weekend hours, as required, to meet deadlines and work events