Assistant Project Manager

This opportunity is with a rapidly growing general contractor. They just opened up an office on Long Island due to expansion. Their focus is healthcare projects within the $5M-$25M range. This person will be working closely with senior staff such as the Project Executive.

Responsibilities

• Process RFIs, invoices, change orders, and meeting minutes
• Prepare, review and track drawings, transmittals, submittals and shop drawings in various project management software
• Handle scope reviews, manage general conditions requirements, subcontractor site coordination and project plan management
• Write RFIs as needed
• Write 3 Week Look-Aheads
• Coordinate and review all plans and specifications
• Serve as a main point of contact for communication and document control with Design Team and Sub-Contracting team members.
• Coordinate and provide input during weekly meetings with subcontractors, design teams, and owner representatives to resolve field conflicts and drive resolution.
• Support project cost and change management process by preparing reports for review with other team members at both Owner and internal meetings.
• Assist in development of estimates and bid proposals for both lump sum and GMP projects.
• Oversight/Management of team members and associated responsibilities including document control, RFIs, Submittals, Material Delivery Tracking and Meeting Minutes.
• Mentor, support, develop, and train supporting team members.
• Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations.
• Coordinate with Project Scheduler to update and distribute project master schedule with input from Superintendent and project team.
• Assist the Superintendent and other team members in the resolution of all critical issues, RFI’s, etc. with a focus on quality, cost and schedule; provide documentation as necessary.
• Take ownership of the closeout process: complete and implement project closeout checklist.
• Manage close-out documentation (as-builts, O&Ms, warranties, test reports, etc.) for submission to Design Team and Owner.
• Manage financial closeout process with subcontractors and Owner.
• Punch List - distribute the punch list through project management software to subcontractors. Assist with coordinating work completion as required and maintain an accurate log of items to be completed.
• Observations and Field Reports - work with project team to conduct field walks as necessary and compile any corresponding documentation accordingly.
• Review Design Team Field Reports and work with required parties to resolve open items and drive to resolutions.
• Safety: perform regular safety walks with field and safety staff and record observations.

Qualifications

• Healthcare experience is highly preferred
• Minimum of 2 years' experience as a Project Engineer, Field Engineer, and/or Assistant Project Manager
• Proficiency in Procore is preferred
• Must be well-organized
• Experience with multi project documentation