Accounting Assistant

Description
Accounting Clerk (Independent Contractor - Hybrid)
Hours: 16-20 hours per week
Location: Hybrid (mix of remote and on-site work in Naples, FL)
Type: Independent Contractor
About Us:
Clean Brands is the parent company of Martinizing, Lapels, 1-800-Dry-Clean and Pressed4Time headquartered in Naples, FL.
Job Summary:
We are seeking a highly organized and experienced Accounting Clerk to join our team as an independent contractor.
This hybrid role will be responsible for essential accounting functions, including accounts payable processing utilizing BILL.com; accurate recording of daily sales activity within QuickBooks; ad hoc reporting and special projects as needed.
The ideal candidate will be self-motivated, proficient in relevant accounting software, and possess a strong attention to detail.
Responsibilities:

• Accounts Payable Processing:
• Receive, review, and verify invoices and expense reports for accuracy and completeness.
• Code invoices to appropriate general ledger accounts.
• Enter vendor invoices into BILL.com for approval and payment.
• Process payments in a timely manner, ensuring proper authorization and documentation.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized digital files for all accounts payable documentation.

• Sales Activity Recording:
• Accurately record daily sales activities into QuickBooks.
• Ensure proper classification of revenue streams.
• Reconcile sales data with bank deposits and other relevant source documents.
• Assist in generating sales-related reports as needed.

• Software Utilization & Management:
• Proficiently utilize QuickBooks for general ledger management, journal entries, and ad hoc reporting.
• Manage and process expenses and corporate credit card activity through Expensify, ensuring compliance with company policies.
• Utilize BILL.com for efficient accounts payable workflow.

• General Accounting Support:
• Assist with month-end and year-end closing procedures as needed.
• Provide support for audits by gathering and organizing documentation.
• Maintain confidentiality of all financial information.
• Perform other administrative and clerical duties as needed to support the accounting function.

Qualifications:

• Proven experience (3+ years preferred) as an Accounting Clerk or similar role.
• Proficiency in QuickBooks Online is required (BILL.com and Expensify are preferred).
• Solid understanding of basic accounting principles and practices.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines independently.
• Proficient in Microsoft Office Suite, particularly Excel.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and as part of a virtual team.
• Reliable internet connection and a dedicated home office workspace for remote workdays.

Requirements

• 3+ years of experience in accounting or bookkeeping
• Experience with QuickBooks Online
• Experience with Bill.com
• Ability to commute to Naples, Florida corporate office, as needed
• Must live within Southwest Florida area

Company Information
Clean Brands is the parent company of Martinizing, Lapels, 1-800-Dry-Clean, and Pressed4Time. Join our fast growing franchise system in building a dominant franchise brand across the world. Currently with 500 locations in 9 countries.