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Founder, CEO | Dad of 2 | Team | Clients | Foodie | Travel | Racquet Sports
The Billing Specialist is responsible for daily online invoicing including printing, accuracy review, and providing proper backup as needed before uploading documents to our customers accounts payable portals within required time frames and compliance requirements.
Key Responsibilities:
- Print Work Order invoices along with backup on a daily basis.
- Perform quality control and problem resolution by reviewing daily documents checking for completeness and accuracy.
- Create invoice in accounting software.
- Upload invoices and required documentation to customers or third party accounts payable portals.
- Assure all monthly, weekly, and daily deadlines are met in the invoicing process.
- Serve as liaison between service and accounts receivable staff to reconcile invoicing issues.
- Monitors discrepancies and makes needed adjustments.
- Initiate collections on past due accounts.
- Other office tasks and duties to be performed as asked by other employees and managers.
- Help collect 1099's from vendors.
- Bank Deposits
- Upload Certificates of insurance.
- Work directly with our Controller.
Other Skills and Abilities:
This position can also have skills and the ability to handle other tasks and job responsibilities as needed around the office.
Qualifications:
- Energetic Team Player
- Computer savvy
- Great organizational skills
- Ability to maintain and create new relationships with customers and vendors
- Detail oriented.
- Good communication skills (oral and written).
- Commitment to excellent customer service and support.
- Foster culture of continuous improvement.
- Proficient in the Microsoft Suite (Word, Excel, PowerPoint, Outlook)
- Experience using Corrigo, Service Channel, FM Pilot or another CMMS system strongly preferred
Required education and experience: High school diploma or equivalent; and 2+ years of experience in Accounts Receivable, Admin Assistant and Account Management.
We are looking for an enthusiastic and motivated individual who is a team player.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing and Finance-
Industries
Facilities Services and Repair and Maintenance
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Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
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