Office Manager

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Direct message the job poster from Advanced Framing Structures, Inc.

Administrative Office Manager Location: Corona, CA, 92879
Essential Job Functions

• Contract Administration
• Responsible for ensuring all required documents are in place for awarded projects
• Update internal job board, create electronic job folder, add to accounting ERP, and insert budget
• Obtain necessary information from customers
• Review contracts for adherence to company guidelines
• Coordinate contract acceptance and signatures
• Support customer requests for documents
• Take billing information from contract and enter into SAGE
• Create and maintain system for certifications
• Ensure job close out activities are completed

• Prequalification Support
• Ensure pre-award activities are executed as per company policy
• Support preconstruction activities

• Support AFS/PSS Accounts Receivable & Office Administrative Teams
• Ensure AR and Office Admin Teams have necessary support
• Manage team performance, enforce company policies, hiring and training

• Insurance Certificate Coordination
• Ensure all insurance information is tracked
• Maintain up to date Certificates of Insurance
• Provide support during annual renewal process

• General Administrative
• Ensure business license info is up to date
• Assist senior management when needed
• Oversee Party Planning Committee
• Back-up for phone support
• Other duties as assigned
  

• Minimum five years experience in Contracts Administration
• General knowledge of supporting a construction industry company
• Experience in a supervisory role
• Experience managing remote staff is a plus
• Proactive problem solver
• Self-starter and able to work in a fast-paced environment
• Passionate, energetic, and positive attitude
• Proficient with computers and Microsoft Software Suite
  

• Exempt - $70,000 - $80,000

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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