Fort Hays State University
Academic Program Specialist, Graduate School
Fort Hays State University, Hays, Kansas, United States, 67601
Academic Program Specialist, Graduate School
Under the supervision of the Director, the Graduate School and Office of Research is looking for an individual to serve as an Academic Program Specialist. This on-campus position will coordinate front office operations, graduate assistantship hiring, and other administrative support tasks related to the department. The ideal candidate will have excellent written communication skills and strong attention to detail. A successful candidate will have the ability to collaborate and work with a team, multitask and prioritize a variety of duties, work independently with good judgement and be a self-starter. Minimum Qualifications High School diploma or GED equivalent. Two years of office or administrative experience (Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.) Preferred Qualifications: Bachelors degree from an accredited institution or 4 years professional experience in lieu of degree Four years or more of office or administrative experience Customer service experience Experience in a college or university setting Supervisory experience Responsibilities In collaboration with other team members, process graduate applications for admission. Maintain security and confidentiality of all graduate student records. Work with the Director of the Graduate School to maintain the department budget by overseeing processes, accounts, ordering, and purchasing. Maintain office supplies and serve as a point of contact for service and maintenance requests. Manage the HR-related processes for the office, including hiring, payroll, and expense reimbursement. Interview, supervise, and train multiple student employees. Coordinate campus-wide graduate assistantship hiring, contracts, and related processes. Provide administrative support for the Graduate Council. Help support and carry out research events, including the Graduate Scholarly Experience (GSE), John Heinrichs Scholarly and Creative Activities Day (SACAD), Kansas Capital Graduate Research Summit, Kansas Undergraduate Research Day at the Capitol, and Undergraduate Research Experience (URE). Additional duties, as assigned. Salary:
$16.23 per hour Application Deadline:
Review of applications will begin August 4, 2025 and continue until the position is filled. Community of Hays:
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home. Notice of Non-discrimination
Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. Background Check:
Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position:
Recent legislation changes rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org
for further information on how this might affect you.
Under the supervision of the Director, the Graduate School and Office of Research is looking for an individual to serve as an Academic Program Specialist. This on-campus position will coordinate front office operations, graduate assistantship hiring, and other administrative support tasks related to the department. The ideal candidate will have excellent written communication skills and strong attention to detail. A successful candidate will have the ability to collaborate and work with a team, multitask and prioritize a variety of duties, work independently with good judgement and be a self-starter. Minimum Qualifications High School diploma or GED equivalent. Two years of office or administrative experience (Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.) Preferred Qualifications: Bachelors degree from an accredited institution or 4 years professional experience in lieu of degree Four years or more of office or administrative experience Customer service experience Experience in a college or university setting Supervisory experience Responsibilities In collaboration with other team members, process graduate applications for admission. Maintain security and confidentiality of all graduate student records. Work with the Director of the Graduate School to maintain the department budget by overseeing processes, accounts, ordering, and purchasing. Maintain office supplies and serve as a point of contact for service and maintenance requests. Manage the HR-related processes for the office, including hiring, payroll, and expense reimbursement. Interview, supervise, and train multiple student employees. Coordinate campus-wide graduate assistantship hiring, contracts, and related processes. Provide administrative support for the Graduate Council. Help support and carry out research events, including the Graduate Scholarly Experience (GSE), John Heinrichs Scholarly and Creative Activities Day (SACAD), Kansas Capital Graduate Research Summit, Kansas Undergraduate Research Day at the Capitol, and Undergraduate Research Experience (URE). Additional duties, as assigned. Salary:
$16.23 per hour Application Deadline:
Review of applications will begin August 4, 2025 and continue until the position is filled. Community of Hays:
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home. Notice of Non-discrimination
Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status. Background Check:
Final candidate will have consented to and successfully completed a criminal background check. Notice to KPERS retirees applying for a position:
Recent legislation changes rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or
www.kpers.org
for further information on how this might affect you.