USA Jobs
Accounts Payable Clerk
Monitoring the AP email account and uploading invoices received into the accounting software as well as paper invoices received via the mail. Reviewing the invoices for accuracy and coding the invoices with the appropriate amount, vendor, company ID and general ledger account information. Submitting invoices and check requests into the paperless workflow in an accurate and timely manner to adhere to the weekly deadlines established for the company approval process. Placing AP checks into envelopes and mailing via USPS on a weekly basis. Opening the mail as needed and distributing to applicable employees. Researching and resolving invoice discrepancies and issues with the appropriate vendors or assisting property managers in addressing discrepancies. Communicating with vendors regarding payment status, invoice requests and inquiries as needed. Obtain appropriate documentation such as lien waivers, W9 and insurance certificates for new vendors and handle the administration of W9 forms. Assist with the mailing of 1099s tax forms. Various administrative duties such as filing of check copies and general ledger posting reports for accounts payable and accounts receivable. Year-end file cabinet reorganization and creation of file folders for each entity for the upcoming new year of information. Assist the Chief Accounting Officer and Assistant Controller with special projects upon request. Requirements: Accounts Payable (AP), Coding Invoices, Check Runs, Code Invoices, Invoice Processing, Property Management Accounting, MRI Software
Monitoring the AP email account and uploading invoices received into the accounting software as well as paper invoices received via the mail. Reviewing the invoices for accuracy and coding the invoices with the appropriate amount, vendor, company ID and general ledger account information. Submitting invoices and check requests into the paperless workflow in an accurate and timely manner to adhere to the weekly deadlines established for the company approval process. Placing AP checks into envelopes and mailing via USPS on a weekly basis. Opening the mail as needed and distributing to applicable employees. Researching and resolving invoice discrepancies and issues with the appropriate vendors or assisting property managers in addressing discrepancies. Communicating with vendors regarding payment status, invoice requests and inquiries as needed. Obtain appropriate documentation such as lien waivers, W9 and insurance certificates for new vendors and handle the administration of W9 forms. Assist with the mailing of 1099s tax forms. Various administrative duties such as filing of check copies and general ledger posting reports for accounts payable and accounts receivable. Year-end file cabinet reorganization and creation of file folders for each entity for the upcoming new year of information. Assist the Chief Accounting Officer and Assistant Controller with special projects upon request. Requirements: Accounts Payable (AP), Coding Invoices, Check Runs, Code Invoices, Invoice Processing, Property Management Accounting, MRI Software