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Facilities Coordinator
The Facilities Coordinator plans and coordinates various facility maintenance service activities to be performed by internal maintenance resources, contractors and other contracted labor. Administers departmental purchasing processes including the generation of purchase orders, receipt tracking, invoice matching and vendor payment issue resolution as required for ongoing department operations, with maintenance expense budget totaling over a million dollars. Coordinates, continuously plans and schedules maintenance and facility service activities including assigning work orders to non-exempt maintenance staff (PM) program, verifies accurate documentation and analyzes the schedule and scope of PM work orders for effectiveness; makes changes when and where necessary to optimize the program as measured by equipment availability and uptime. Responsible for maintaining the operational status for the company's rolling stock fleet, to include supervising internal and outside resources hired to perform that maintenance. Monitors the vendor execution of facilities and maintenance agreements and vendor performance. Provides administrative support for the department and ensures the accuracy of the Computerized Maintenance Management System (CMMS) information used in the control and tracking of maintenance work activity, payroll and costs; responsible for the control and reporting of spare parts inventory levels, equipment repair costs and for maintaining accurate work order/cost history and Maintenance tech work sheets to track tasks. What You'll Do: Assists Maintenance Supervisors and Manager with administering work orders and maintaining spare parts inventory required for executing proper upkeep and repairs of facility and processing equipment, assuring maximum uptime. Communicates with maintenance management on condition of equipment, priorities (PM) program. Manages ongoing planning and scheduling of various preventative maintenance (PM) program. Manages ongoing planning and scheduling of various preventative maintenance activities for various facility and maintenance services. Supports management of facilities and maintenance project work to ensure completion on schedule. Maintains the operational status for the company's rolling stock fleet through the coordination of internal and outside resources as well as software to administer users to crane fleet. Coordinates execution of service contracts with vendors. Optimizes productivity of the Mechanical Maintenance workforce and quality of work through efficient planning/scheduling and maintenance backlog management. Verifies the labor hours and parts are documented correctly using established procedures in order to control and track work activity, inventories and costs. Facilitates bi-weekly work order meetings by communicating the status of work orders, material requisitions and inventories to ensure the accuracy of the CMMS system and timely completion of work orders. Maintains record keeping files on items such as parts, using the PC systems to verify the accuracy of vendor invoices and to update the preventative maintenance schedule. Maintains Material Safety Data Sheets (MSDS) information by tracking all materials received to comply with OSHA requirements. Maintains appropriate spare parts inventory levels necessary to support material handling equipment, rolling stock, and PM schedules. Performs primary backup duties for the CMMS MP2 administrator. Completes inventory cycle count of all Maintenance spare parts in CMMS MP2 annually. Actively participates in the corporate safety program. Delivers excellent customer service. Performs all other tasks as may be assigned. Who You Are: Functional knowledge of Microsoft Office software (Word, Excel, Project). Excellent written, verbal and interpersonal communication skills. Working knowledge of Microsoft Word and Excel. Ability to work independently and as part of a team. Functional knowledge of distribution material handling equipment and their components. Working knowledge of electrical systems, mechanical systems, material handling equipment and components, HVAC, plumbing building maintenance and roads & grounds maintenance. Extremely detail-oriented and well organized. Strong analytical, process-development and documentation skills. Positive attitude, flexible and is able to multi-task. Excellent customer service skills and ability to handle difficult calls with tact and discretion. Functional knowledge of associated spare parts, how to use parts manuals, alternatively source and fundamental knowledge of their application to the equipment. Fundamental understanding of equipment maintenance. Working knowledge of preventative maintenance concepts. Ability to effectively plan, schedule and acquire resources to minimize maintenance costs for the unit receiving the service (i.e. overtime, parts, maintenance priorities, etc.). Demonstrated leadership and change management skills. Strong project management skills. Ability to prioritize tasks while remaining flexible in fluid situations and to work without constant supervision. Independent self-starter with excellent organization skills What You've Done: Five years of experience with maintenance-related activities with facilities maintenance management experience in a highly automated distribution or manufacturing environment. Five years of experience with Computerized Maintenance Systems. Physical Demands & Working Conditions: The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms. The associate must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distant vision, depth perception and ability to adjust focus. Ability to work in open environment with fluctuating temperatures and standard lighting. Ability to work on computer and mobile phone for multiple hours; with frequent interruptions. Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building. Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The Facilities Coordinator plans and coordinates various facility maintenance service activities to be performed by internal maintenance resources, contractors and other contracted labor. Administers departmental purchasing processes including the generation of purchase orders, receipt tracking, invoice matching and vendor payment issue resolution as required for ongoing department operations, with maintenance expense budget totaling over a million dollars. Coordinates, continuously plans and schedules maintenance and facility service activities including assigning work orders to non-exempt maintenance staff (PM) program, verifies accurate documentation and analyzes the schedule and scope of PM work orders for effectiveness; makes changes when and where necessary to optimize the program as measured by equipment availability and uptime. Responsible for maintaining the operational status for the company's rolling stock fleet, to include supervising internal and outside resources hired to perform that maintenance. Monitors the vendor execution of facilities and maintenance agreements and vendor performance. Provides administrative support for the department and ensures the accuracy of the Computerized Maintenance Management System (CMMS) information used in the control and tracking of maintenance work activity, payroll and costs; responsible for the control and reporting of spare parts inventory levels, equipment repair costs and for maintaining accurate work order/cost history and Maintenance tech work sheets to track tasks. What You'll Do: Assists Maintenance Supervisors and Manager with administering work orders and maintaining spare parts inventory required for executing proper upkeep and repairs of facility and processing equipment, assuring maximum uptime. Communicates with maintenance management on condition of equipment, priorities (PM) program. Manages ongoing planning and scheduling of various preventative maintenance (PM) program. Manages ongoing planning and scheduling of various preventative maintenance activities for various facility and maintenance services. Supports management of facilities and maintenance project work to ensure completion on schedule. Maintains the operational status for the company's rolling stock fleet through the coordination of internal and outside resources as well as software to administer users to crane fleet. Coordinates execution of service contracts with vendors. Optimizes productivity of the Mechanical Maintenance workforce and quality of work through efficient planning/scheduling and maintenance backlog management. Verifies the labor hours and parts are documented correctly using established procedures in order to control and track work activity, inventories and costs. Facilitates bi-weekly work order meetings by communicating the status of work orders, material requisitions and inventories to ensure the accuracy of the CMMS system and timely completion of work orders. Maintains record keeping files on items such as parts, using the PC systems to verify the accuracy of vendor invoices and to update the preventative maintenance schedule. Maintains Material Safety Data Sheets (MSDS) information by tracking all materials received to comply with OSHA requirements. Maintains appropriate spare parts inventory levels necessary to support material handling equipment, rolling stock, and PM schedules. Performs primary backup duties for the CMMS MP2 administrator. Completes inventory cycle count of all Maintenance spare parts in CMMS MP2 annually. Actively participates in the corporate safety program. Delivers excellent customer service. Performs all other tasks as may be assigned. Who You Are: Functional knowledge of Microsoft Office software (Word, Excel, Project). Excellent written, verbal and interpersonal communication skills. Working knowledge of Microsoft Word and Excel. Ability to work independently and as part of a team. Functional knowledge of distribution material handling equipment and their components. Working knowledge of electrical systems, mechanical systems, material handling equipment and components, HVAC, plumbing building maintenance and roads & grounds maintenance. Extremely detail-oriented and well organized. Strong analytical, process-development and documentation skills. Positive attitude, flexible and is able to multi-task. Excellent customer service skills and ability to handle difficult calls with tact and discretion. Functional knowledge of associated spare parts, how to use parts manuals, alternatively source and fundamental knowledge of their application to the equipment. Fundamental understanding of equipment maintenance. Working knowledge of preventative maintenance concepts. Ability to effectively plan, schedule and acquire resources to minimize maintenance costs for the unit receiving the service (i.e. overtime, parts, maintenance priorities, etc.). Demonstrated leadership and change management skills. Strong project management skills. Ability to prioritize tasks while remaining flexible in fluid situations and to work without constant supervision. Independent self-starter with excellent organization skills What You've Done: Five years of experience with maintenance-related activities with facilities maintenance management experience in a highly automated distribution or manufacturing environment. Five years of experience with Computerized Maintenance Systems. Physical Demands & Working Conditions: The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms. The associate must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distant vision, depth perception and ability to adjust focus. Ability to work in open environment with fluctuating temperatures and standard lighting. Ability to work on computer and mobile phone for multiple hours; with frequent interruptions. Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building. Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.