San Ysidro Health
Accounting Position
Performs accounting functions and provides administrative support in the Accounting Department. Essential Functions of the Job
Assist Accounts Payable with invoice processing and payment. Responsible for monthly accounting of assigned grant and program revenues, expenses, actual-to-budget tracking reports and recurring financial reporting requirements. Prepares and submits monthly grant and program invoices to assigned funding sources timely and accurately. Works collaboratively with Payroll, Accounts Payable and program staff to setup new funding sources and to assign related expenses directly or by recurring payroll/expense allocation to appropriate general ledger funding source accounts. Reviews assigned grant and program expense invoices for accuracy, correct G/L coding and available budget capacity prior to payment; approves expense invoices for payment; and maintains detailed documentation as backup support for amounts paid for audit review purposes. Records sales activity within SY Health's Accounting system and tracks/follows-up on open, unpaid Accounts Receivable balances aged at 30 days or later from expected funder payment date. Maintains and actively manages all Accounts Receivable entries and balances for assigned grants and programs, preparing adjusting entries and corrections timely and accurately as needed. Assists and communicates with the Accounts Receivable Accountant to ensure payments received are applied to appropriate Accounts Receivable, Restricted Funds and/or Revenue G/L accounts. Assists Grant Coordinators & Program Managers with preparation and submission of annual budgets, budget adjustments, and fiscal reporting. Communicates regularly with program staff, facilitating monthly financial review meetings and providing feedback and input for improvement. Completes month end tasks prior to established closing dates, including posting journal entries for responsible grants and programs, assigned balance sheet accounts and bank accounts; completes monthly reconciliations of assigned balance sheet accounts and bank accounts; and, files all work as directed by pre-established deadlines. Prepares and posts re-class journal entries when needed and maintains detailed supporting documentation evidencing calculations and reasoning behind posted entries. Reviews, approves and updates payroll allocation changes timely and accurately within SY Health's payroll system. Provides coverage for other Accounting Department team members when necessary. Ensures continual, ongoing compliance with all regulatory and funding source compliance requirements. Serves as lead contact for and facilitates all preparations for assigned grant and program audits, site visits and program review activities. Additional Duties and Responsibilities
Perform other related duties as assigned or requested. Enhances professional growth and development through participation in current educational programs, service meetings and workshops. Attends meetings as required and participates on committees as directed. Performs other related duties as assigned or requested. Job Requirements
Education Required (Min. level of education):
Associates Degree in Accounting Certifications/Licenses Required:
None. Experience Required (Min. level of experience):
1+ years of accounting experience. Verbal and Written Skills Required to Perform the Job:
Good oral and written communication Technical Knowledge and Skills Required to Perform the Job:
Knowledge accounts payable process, knowledge of basic accounting principles, knowledge of accounting software, Excel knowledge and strong organizational and math skills. Equipment Used (Computers, phones, vehicles, etc.):
Personal computer and 10 key. Working Conditions & Physical Req. (Sitting, Standing, Walking, and Lifting):
Lifting of no more than 15 lbs. May be required to work evenings and/or weekends occasionally. Universal Requirements:
Pre-employment requirements include I-9, physical, positive background and reference check results, complete application, new hire orientation, pre-employment PPDs.
Performs accounting functions and provides administrative support in the Accounting Department. Essential Functions of the Job
Assist Accounts Payable with invoice processing and payment. Responsible for monthly accounting of assigned grant and program revenues, expenses, actual-to-budget tracking reports and recurring financial reporting requirements. Prepares and submits monthly grant and program invoices to assigned funding sources timely and accurately. Works collaboratively with Payroll, Accounts Payable and program staff to setup new funding sources and to assign related expenses directly or by recurring payroll/expense allocation to appropriate general ledger funding source accounts. Reviews assigned grant and program expense invoices for accuracy, correct G/L coding and available budget capacity prior to payment; approves expense invoices for payment; and maintains detailed documentation as backup support for amounts paid for audit review purposes. Records sales activity within SY Health's Accounting system and tracks/follows-up on open, unpaid Accounts Receivable balances aged at 30 days or later from expected funder payment date. Maintains and actively manages all Accounts Receivable entries and balances for assigned grants and programs, preparing adjusting entries and corrections timely and accurately as needed. Assists and communicates with the Accounts Receivable Accountant to ensure payments received are applied to appropriate Accounts Receivable, Restricted Funds and/or Revenue G/L accounts. Assists Grant Coordinators & Program Managers with preparation and submission of annual budgets, budget adjustments, and fiscal reporting. Communicates regularly with program staff, facilitating monthly financial review meetings and providing feedback and input for improvement. Completes month end tasks prior to established closing dates, including posting journal entries for responsible grants and programs, assigned balance sheet accounts and bank accounts; completes monthly reconciliations of assigned balance sheet accounts and bank accounts; and, files all work as directed by pre-established deadlines. Prepares and posts re-class journal entries when needed and maintains detailed supporting documentation evidencing calculations and reasoning behind posted entries. Reviews, approves and updates payroll allocation changes timely and accurately within SY Health's payroll system. Provides coverage for other Accounting Department team members when necessary. Ensures continual, ongoing compliance with all regulatory and funding source compliance requirements. Serves as lead contact for and facilitates all preparations for assigned grant and program audits, site visits and program review activities. Additional Duties and Responsibilities
Perform other related duties as assigned or requested. Enhances professional growth and development through participation in current educational programs, service meetings and workshops. Attends meetings as required and participates on committees as directed. Performs other related duties as assigned or requested. Job Requirements
Education Required (Min. level of education):
Associates Degree in Accounting Certifications/Licenses Required:
None. Experience Required (Min. level of experience):
1+ years of accounting experience. Verbal and Written Skills Required to Perform the Job:
Good oral and written communication Technical Knowledge and Skills Required to Perform the Job:
Knowledge accounts payable process, knowledge of basic accounting principles, knowledge of accounting software, Excel knowledge and strong organizational and math skills. Equipment Used (Computers, phones, vehicles, etc.):
Personal computer and 10 key. Working Conditions & Physical Req. (Sitting, Standing, Walking, and Lifting):
Lifting of no more than 15 lbs. May be required to work evenings and/or weekends occasionally. Universal Requirements:
Pre-employment requirements include I-9, physical, positive background and reference check results, complete application, new hire orientation, pre-employment PPDs.