SmarterSwipe
Administrative Coordinator - Payroll & Office Support
SmarterSwipe, Las Vegas, Nevada, United States, 89199
Description
We're looking for a highly organized, detail-oriented professional to manage the administrative and financial tasks that keep our merchant services company running smoothly. This role combines payroll, accounts management, and office support, ensuring accuracy, efficiency, and timely execution in all areas. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!
Responsibilities
•Process payroll and commission payouts accurately and on schedule •Manage accounts payable and accounts receivable, including invoicing and collections •Track inventory and coordinate equipment ordering and shipping •Maintain vendor and supplier relationships; manage related communications •Prepare and reconcile financial reports and documentation •Provide general office and administrative support to leadership and staff •Assist with process improvements to increase efficiency and accuracy •Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates •Plan office events and schedule arrangements for travel if necessary •Create and implement data entry protocols to streamline processes and increase productivity
Qualifications
•2+ years of administrative, office coordination, or bookkeeping experience •Proficiency in Microsoft Excel, Google Workspace, and general payroll software •Experience with payroll processing and accounts payable/receivable •Strong organizational skills with exceptional attention to detail •Ability to manage shipping, receiving, and inventory tracking •Excellent verbal and written communication skills •Ability to prioritize and manage multiple tasks in a fast-paced environment •Problem-solving mindset with a proactive approach to improving processes
We're looking for a highly organized, detail-oriented professional to manage the administrative and financial tasks that keep our merchant services company running smoothly. This role combines payroll, accounts management, and office support, ensuring accuracy, efficiency, and timely execution in all areas. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!
Responsibilities
•Process payroll and commission payouts accurately and on schedule •Manage accounts payable and accounts receivable, including invoicing and collections •Track inventory and coordinate equipment ordering and shipping •Maintain vendor and supplier relationships; manage related communications •Prepare and reconcile financial reports and documentation •Provide general office and administrative support to leadership and staff •Assist with process improvements to increase efficiency and accuracy •Answer phone calls and emails to act as a liaison between clients and staff members to improve customer retention and referral rates •Plan office events and schedule arrangements for travel if necessary •Create and implement data entry protocols to streamline processes and increase productivity
Qualifications
•2+ years of administrative, office coordination, or bookkeeping experience •Proficiency in Microsoft Excel, Google Workspace, and general payroll software •Experience with payroll processing and accounts payable/receivable •Strong organizational skills with exceptional attention to detail •Ability to manage shipping, receiving, and inventory tracking •Excellent verbal and written communication skills •Ability to prioritize and manage multiple tasks in a fast-paced environment •Problem-solving mindset with a proactive approach to improving processes