Jjys Office Specialist I
Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today! Principal Duties
- Prepare and issue purchase authorizations and submit invoices for payment
- Perform basic accounting tasks including tracking and accuracy checks of accounts payable/receivable
- Working with people in a manner which shows sensitivity, tact, and professionalism
- Answer and direct incoming phone calls and emails
- Providing customer service when clients, family or community partners come in
- Attending meetings and take minutes
- Performing data entry
- Use Google Calendar to track, schedule and coordinate meetings, appointments or other office activities
- Will be trained for 10 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews
- Providing administrative support
- Working with families and youth
- Maintain supply inventory and assist in purchasing supplies
- General office cleaning
- Maintaining schedules
- Prepare and process documents
- Maintain files and record keeping systems
- Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
- Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally
The Ideal Candidate
- Works independently and is able to use sound judgment.
- Has at least one year of work-related experience doing office support/basic accounting functions.
- Has excellent communication and customer service skills.
- Has attention to detail when reviewing documents and entering data.
- Organized and has the ability to multi-task
- Professional, responsible, friendly and able to work in a Juvenile Justice setting.
- Has general knowledge of office equipment.
- Has a valid Utah drivers license
Preference May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice. May be given to candidates who are 19+ years of age May be given to candidates who have a Utah drivers license
Why You Should Join Our Team Employees within Juvenile Justice Services have an opportunity to see the impacts that their hard work and dedication does for the well-being of today's youth. It is imperative that our employees provide support and guidance to troubled youth while they are transitioning into adulthood. Together, we can help to improve the lives and welfare of troubled youth.
The Agency The Department of Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Juvenile Justice Services (JJS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety.