J. Katz & Partners, Inc
Executive Assistant to the Chairman & CEO
J. Katz & Partners, Inc, New York, New York, us, 10261
Position: Executive Assistant to the Chairman & CEO
Location:
New York, NY (On-site / Hybrid) Reports To:
Chairman & Chief Executive Officer Department:
Executive Office
Do you have the following skills, experience and drive to succeed in this role Find out below.
We are currently partnering with a global trading and logistics firm to recruit an experienced
Executive Assistant
to support the Chairman and Chief Executive Officer. This is a high-level, confidential role based in New York, requiring a poised, proactive, and highly organized professional who is comfortable operating in a fast-paced, international environment.
About the Company The organization is a global leader in the sourcing, trading, and transportation of raw materials, base metals, and industrial commodities — including products essential to steel manufacturing, battery technology, and nuclear energy. Their regional hub in New York facilitates global supply chains by connecting producers with industrial end-users across international markets. The Executive Office operates with a high standard of professionalism, responsiveness, and discretion.
Position Overview The Executive Assistant will act as a strategic partner to the Chairman and CEO, providing comprehensive administrative support and ensuring the smooth operation of executive-level activities. This individual will be responsible for managing complex scheduling needs, coordinating international travel, preparing executive communications, and serving as a key liaison to internal and external stakeholders. Key Responsibilities Manage a dynamic and high-volume calendar, prioritizing across global time zones Coordinate international and domestic travel, including detailed itineraries, visa requirements, and logistics Prepare confidential correspondence, briefings, presentations, and reports Ensure the CEO is fully prepared for meetings with relevant materials and background documents Act as the point of contact with board members, clients, and senior executives Screen and prioritize incoming communications; track follow-ups and deadlines Work collaboratively with administrative and leadership teams across global offices Support logistics for board meetings, investor sessions, and off-site leadership events Track expenses, process reimbursements, and maintain accurate administrative records Provide occasional personal assistance as needed by the Chairman and CEO Qualifications Bachelor’s degree preferred or equivalent professional experience Minimum 5 years of experience supporting senior executives, ideally in financial services, trading, or professional services Demonstrated ability to work across multiple international time zones and cultures Exceptional written and verbal communication skills High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur, SharePoint, or DocuSign is an advantage Discreet, reliable, and able to handle confidential information with the highest level of integrity Strong organizational skills and attention to detail, with the ability to manage shifting priorities A professional, polished demeanor and the ability to remain composed under pressure Flexibility in working hours and availability as needed This is a unique opportunity for an experienced Executive Assistant to work alongside a global CEO in a trusted, strategic support role. Interested and qualified candidates are encouraged to apply for confidential consideration. To express interest or request additional details, please contact me directly.
New York, NY (On-site / Hybrid) Reports To:
Chairman & Chief Executive Officer Department:
Executive Office
Do you have the following skills, experience and drive to succeed in this role Find out below.
We are currently partnering with a global trading and logistics firm to recruit an experienced
Executive Assistant
to support the Chairman and Chief Executive Officer. This is a high-level, confidential role based in New York, requiring a poised, proactive, and highly organized professional who is comfortable operating in a fast-paced, international environment.
About the Company The organization is a global leader in the sourcing, trading, and transportation of raw materials, base metals, and industrial commodities — including products essential to steel manufacturing, battery technology, and nuclear energy. Their regional hub in New York facilitates global supply chains by connecting producers with industrial end-users across international markets. The Executive Office operates with a high standard of professionalism, responsiveness, and discretion.
Position Overview The Executive Assistant will act as a strategic partner to the Chairman and CEO, providing comprehensive administrative support and ensuring the smooth operation of executive-level activities. This individual will be responsible for managing complex scheduling needs, coordinating international travel, preparing executive communications, and serving as a key liaison to internal and external stakeholders. Key Responsibilities Manage a dynamic and high-volume calendar, prioritizing across global time zones Coordinate international and domestic travel, including detailed itineraries, visa requirements, and logistics Prepare confidential correspondence, briefings, presentations, and reports Ensure the CEO is fully prepared for meetings with relevant materials and background documents Act as the point of contact with board members, clients, and senior executives Screen and prioritize incoming communications; track follow-ups and deadlines Work collaboratively with administrative and leadership teams across global offices Support logistics for board meetings, investor sessions, and off-site leadership events Track expenses, process reimbursements, and maintain accurate administrative records Provide occasional personal assistance as needed by the Chairman and CEO Qualifications Bachelor’s degree preferred or equivalent professional experience Minimum 5 years of experience supporting senior executives, ideally in financial services, trading, or professional services Demonstrated ability to work across multiple international time zones and cultures Exceptional written and verbal communication skills High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Concur, SharePoint, or DocuSign is an advantage Discreet, reliable, and able to handle confidential information with the highest level of integrity Strong organizational skills and attention to detail, with the ability to manage shifting priorities A professional, polished demeanor and the ability to remain composed under pressure Flexibility in working hours and availability as needed This is a unique opportunity for an experienced Executive Assistant to work alongside a global CEO in a trusted, strategic support role. Interested and qualified candidates are encouraged to apply for confidential consideration. To express interest or request additional details, please contact me directly.