Pittsburg State University
Administrative Specialist Senior - Crossland College of Technology
Pittsburg State University, Pittsburg, Kansas, United States, 66762
Job Description
Pittsburg State University is accepting applications for an Administrative Specialist Senior in the Crossland College of Technology to perform a variety of administrative activities and a limited number of specialized support activities to ensure the department meets its mission, strategic goals and objectives. Positions assigned to this job are responsible for management of specialized support activities that impact the entire University.
Duties and Responsibilities
50% Dean's Office Coordination Provide, plan, organize, direct, oversee and coordinate administrative and support activities, including events for the college with other PSU staff, including administrative staff in colleges, schools, units and departments. Oversee, direct, complete and submit reports, presentations and projects for the Dean's Office, including reports and projects required by external governing bodies. Analyze quantitative and qualitative data in order to produce reports, presentations and projects for varying internal and external use. Compile information and organize it into relevant reports, presentations and projects. Oversee purchasing and inventory for products and services within area of responsibility to be used by the University in building projects or other capacities. Attend department meetings, keep records of pertinent and procedural information and provide input in areas of knowledge base regarding procedures and operational needs; provide follow-up and/or implementation of new/revised policies, procedures, or guidelines. Serve as a representative for the college and a liaison for the program with other academic units. Communicate ideas, directives, goals, objectives and priorities for the Dean. Collect, organize, and compose correspondence. Answer phones, respond to email, forward messages, schedule and confirm appointments. Hire, train, and supervise the work of student employees and perform other required line manager duties. Schedule and make travel arrangements for the Dean. Maintain filing systems and utilize word processing, database, and spreadsheet skills. Maintain confidentiality of records stored in Dean's office. Coordinate and schedule use of university vehicles, schedule maintenance as needed and perform basic invoicing as required. Oversee use of and submit maintenance requests as needed for offices, classrooms, computers, and other equipment. Maintain the procurement card for the College, including reconciliation and documentation to the Purchasing Office. 35% Academic and Faculty Support
Maintain accurate and up-to-date Faculty records as it relates to Tenure/Promotion timelines, Post Tenure Review, and Sabbatical eligibility. Facilitate the curriculum legislative process for the college, including documentation and maintenance of curriculum legislation, organization of curriculum committee, and serving as committee recorder, by working with college faculty and staff and representatives of Graduate Council, College of Education, Registrar, and Faculty Senate. Engage with the Dean at the appropriate time to establish College Faculty Committees and membership. Compose and distribute notifications to faculty as outlined in the Contract. Provide support to College of Arts and Sciences Graduate Programs including providing grade reporting to Chairs, and warning or dismissal letters to students. Send Performance Appraisals out to Faculty at the direction of the Dean. 10% Financial Support
Provide support to the Finance and Budget Manager of the College of Arts and Sciences as needed, including grants managed within the College. 5% Other Duties
Perform other duties as needed to support the Dean's Office. Education and Experience
Required Education and Experience at Hire -
High school diploma or equivalent. Three years of experience in an office or administrative setting. Education maybe be substituted for experience as determined by the University. Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Salary Range:
Grade 6 - Hourly Rate Commensurate with Experience
Job Type : Unclassified
Appointment Duration : 12 months
Work Schedule : Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m.
Application Documents Required*:
Resume Cover Letter Names and Contact Details for Three (3) Professional References
*Consolidate documents into a maximum of 2 to upload.
Open until Filled
Search Committee Chair : Emily McElwain (emcelwain@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.
Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.
Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.
The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.
Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.
Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.
The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.
Pittsburg State University is accepting applications for an Administrative Specialist Senior in the Crossland College of Technology to perform a variety of administrative activities and a limited number of specialized support activities to ensure the department meets its mission, strategic goals and objectives. Positions assigned to this job are responsible for management of specialized support activities that impact the entire University.
Duties and Responsibilities
50% Dean's Office Coordination Provide, plan, organize, direct, oversee and coordinate administrative and support activities, including events for the college with other PSU staff, including administrative staff in colleges, schools, units and departments. Oversee, direct, complete and submit reports, presentations and projects for the Dean's Office, including reports and projects required by external governing bodies. Analyze quantitative and qualitative data in order to produce reports, presentations and projects for varying internal and external use. Compile information and organize it into relevant reports, presentations and projects. Oversee purchasing and inventory for products and services within area of responsibility to be used by the University in building projects or other capacities. Attend department meetings, keep records of pertinent and procedural information and provide input in areas of knowledge base regarding procedures and operational needs; provide follow-up and/or implementation of new/revised policies, procedures, or guidelines. Serve as a representative for the college and a liaison for the program with other academic units. Communicate ideas, directives, goals, objectives and priorities for the Dean. Collect, organize, and compose correspondence. Answer phones, respond to email, forward messages, schedule and confirm appointments. Hire, train, and supervise the work of student employees and perform other required line manager duties. Schedule and make travel arrangements for the Dean. Maintain filing systems and utilize word processing, database, and spreadsheet skills. Maintain confidentiality of records stored in Dean's office. Coordinate and schedule use of university vehicles, schedule maintenance as needed and perform basic invoicing as required. Oversee use of and submit maintenance requests as needed for offices, classrooms, computers, and other equipment. Maintain the procurement card for the College, including reconciliation and documentation to the Purchasing Office. 35% Academic and Faculty Support
Maintain accurate and up-to-date Faculty records as it relates to Tenure/Promotion timelines, Post Tenure Review, and Sabbatical eligibility. Facilitate the curriculum legislative process for the college, including documentation and maintenance of curriculum legislation, organization of curriculum committee, and serving as committee recorder, by working with college faculty and staff and representatives of Graduate Council, College of Education, Registrar, and Faculty Senate. Engage with the Dean at the appropriate time to establish College Faculty Committees and membership. Compose and distribute notifications to faculty as outlined in the Contract. Provide support to College of Arts and Sciences Graduate Programs including providing grade reporting to Chairs, and warning or dismissal letters to students. Send Performance Appraisals out to Faculty at the direction of the Dean. 10% Financial Support
Provide support to the Finance and Budget Manager of the College of Arts and Sciences as needed, including grants managed within the College. 5% Other Duties
Perform other duties as needed to support the Dean's Office. Education and Experience
Required Education and Experience at Hire -
High school diploma or equivalent. Three years of experience in an office or administrative setting. Education maybe be substituted for experience as determined by the University. Screening Services (Background Checks):
Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.
Salary Range:
Grade 6 - Hourly Rate Commensurate with Experience
Job Type : Unclassified
Appointment Duration : 12 months
Work Schedule : Full Time - Monday through Friday 8:00 a.m. to 4:30 p.m.
Application Documents Required*:
Resume Cover Letter Names and Contact Details for Three (3) Professional References
*Consolidate documents into a maximum of 2 to upload.
Open until Filled
Search Committee Chair : Emily McElwain (emcelwain@pittstate.edu)
Visa Sponsorship is not available for this position.
PSU will only accept applications submitted through this process.
Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.
About Us
About Pittsburg State University
Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.
Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.
Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.
The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.
Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.
Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.
The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.