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Particle Technology Labs (PTL) is looking for a detail-oriented and highly organized Quality Assurance Admin Assistant to support our compliance and laboratory teams in maintaining high standards of quality and documentation integrity. This role is ideal for someone who thrives in a structured environment and takes pride in ensuring accuracy and consistency across quality processes.
Key Responsibilities
Edit, print, and file QA and laboratory Standard Operating Procedures (SOPs) and forms. Monitor SOP and form revision schedules; initiate drafts and assist QA staff throughout the revision process. Maintain and update QA and laboratory binders, ensuring current revisions and indexes are properly recorded, filed, and archived. Manage departmental spreadsheets to track documentation and compliance metrics. Provide and process required forms for project and training documentation in a timely manner. Initiate and coordinate training documents for new employees and monthly staff trainings. Create and update training records and curriculum vitae for all staff. Coordinate and complete client quality questionnaires and quality-related requests. Manage the vendor qualification system, ensuring documentation is complete and up to date. Provide general administrative and project support to the Quality Assurance team as needed.
Qualifications
Associate's Degree or equivalent Intermediate experience with MS Word, basic familiarity with MS Excel Excellent attention to detail and data entry skills Excellent written & verbal communication skills Self-starter, efficient, works well with a team Quality/cGMP experience is a plus
Benefits
401k & 401k Matching Health, Dental, and Vision Insurance Employee Assistance Program Flexible Spending Account Health Savings Account Life Insurance Accident Insurance Paid Time Off
Compensation details:
21.63-22.6 Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
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Key Responsibilities
Edit, print, and file QA and laboratory Standard Operating Procedures (SOPs) and forms. Monitor SOP and form revision schedules; initiate drafts and assist QA staff throughout the revision process. Maintain and update QA and laboratory binders, ensuring current revisions and indexes are properly recorded, filed, and archived. Manage departmental spreadsheets to track documentation and compliance metrics. Provide and process required forms for project and training documentation in a timely manner. Initiate and coordinate training documents for new employees and monthly staff trainings. Create and update training records and curriculum vitae for all staff. Coordinate and complete client quality questionnaires and quality-related requests. Manage the vendor qualification system, ensuring documentation is complete and up to date. Provide general administrative and project support to the Quality Assurance team as needed.
Qualifications
Associate's Degree or equivalent Intermediate experience with MS Word, basic familiarity with MS Excel Excellent attention to detail and data entry skills Excellent written & verbal communication skills Self-starter, efficient, works well with a team Quality/cGMP experience is a plus
Benefits
401k & 401k Matching Health, Dental, and Vision Insurance Employee Assistance Program Flexible Spending Account Health Savings Account Life Insurance Accident Insurance Paid Time Off
Compensation details:
21.63-22.6 Seniority level
Seniority level
Entry level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Business Content Referrals increase your chances of interviewing at A Hiring Company by 2x Get notified about new Administrative Assistant jobs in
Downers Grove, IL . Chicago, IL $78,750.00-$110,250.00 1 week ago Bolingbrook, IL $57,300.00-$70,000.00 1 day ago Greater Chicago Area $60,000.00-$65,000.00 4 weeks ago Chicago, IL $81,010.00-$105,690.00 3 weeks ago Double: Remote Executive Assistant (Central US)
Westmont, IL $65,000.00-$75,000.00 1 day ago Skokie, IL $65,000.00-$85,000.00 1 month ago Chicago, IL $59,850.00-$78,800.00 1 week ago Assistant Property Manager (Commercial Office)
Oakbrook Terrace, IL $39,894.40-$50,606.40 2 weeks ago Lisle, IL $85,000.00-$115,000.00 1 week ago Chicago, IL $44,625.00-$62,650.00 1 week ago Chicago, IL $100,000.00-$150,000.00 1 week ago Greater Chicago Area $75,000.00-$95,000.00 4 days ago Executive Administrative Assistant/Office Manager
Chicago, IL $85,000.00-$100,000.00 14 minutes ago Downers Grove, IL $20.00-$22.00 4 weeks ago Oakbrook Terrace, IL $23.00-$27.00 1 week ago Greater Chicago Area $75,000.00-$85,000.00 5 days ago Glenview, IL $60,000.00-$85,000.00 3 days ago Chicago, IL $120,000.00-$140,000.00 2 weeks ago Administrative Assistant Event Coordinator
Schaumburg, IL $60,000.00-$65,000.00 1 day ago Chicago, IL $90,000.00-$100,000.00 1 week ago Greater Chicago Area $180,000.00-$250,000.00 4 days ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr