Kentucky Personnel Cabinet
Administrative Specialist
Kentucky Personnel Cabinet, Wilmore, Kentucky, United States, 40390
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8/19/2025 (8:00 PM EDT)
25-04940
Administrative Specialist
Pay Grade12
Salary
$3,082.04 - $4,623.16 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
Click here for more details on state employment.
Hiring Agency
General Government Cabinet | Department of Veterans Affairs
Location
100 Veterans Drive Wilmore, KY 40390 USA
Description
Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then youmight be the ideal candidate for the Administrative Specialist position open at Thomson-Hood Veterans Center.The ideal candidate will work within a team-centered environment to meet our commitment to serving Kentucky'sVeterans by fostering independence, preserving dignity, and providing compassionate care.
Responsibilities include, but are not limited to, the following: Manages complex multi-shift nursing schedules for approximately 250 employees, on five separate nursing units, for all three shifts electronically for review by the nurse managers. Calculates and post the daily minimum care hours Per Patient Day (PPD) for each shift as required by federal regulation. Creates and updates temporary staffing agency employee schedule. Fills staffing vacancies in advance to ensure adequate coverage for all shifts. Reviews daily staffing coverage needs based on resident census, employee call-ins, vacations, and extended leave. Reviews and keeps an up-to-date list of active employees, part time employees, sick leave verification, family medical leave, and work-related injuries for review and approval by nurse managers for scheduling purposes. Maintains records for employees, disciplinary actions, update licenses. You will also be required to draft and edit a variety of documents and reports, so excellent communicationskills - both written and verbal - are necessary. The ideal candidate should be able to prioritize andcomplete requested duties independently and provide professional support to the Nurse Executive. A pleasant,outgoing personality both in-person and on the phone are highly desirable traits for this position.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Cheryll.hoover@ky.gov at cheryll.hoover@ky.gov or 859-858-1443.
An Equal Opportunity Employer M/F/D
8/19/2025 (8:00 PM EDT)
25-04940
Administrative Specialist
Pay Grade12
Salary
$3,082.04 - $4,623.16 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK
Click here for more details on state employment.
Hiring Agency
General Government Cabinet | Department of Veterans Affairs
Location
100 Veterans Drive Wilmore, KY 40390 USA
Description
Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then youmight be the ideal candidate for the Administrative Specialist position open at Thomson-Hood Veterans Center.The ideal candidate will work within a team-centered environment to meet our commitment to serving Kentucky'sVeterans by fostering independence, preserving dignity, and providing compassionate care.
Responsibilities include, but are not limited to, the following: Manages complex multi-shift nursing schedules for approximately 250 employees, on five separate nursing units, for all three shifts electronically for review by the nurse managers. Calculates and post the daily minimum care hours Per Patient Day (PPD) for each shift as required by federal regulation. Creates and updates temporary staffing agency employee schedule. Fills staffing vacancies in advance to ensure adequate coverage for all shifts. Reviews daily staffing coverage needs based on resident census, employee call-ins, vacations, and extended leave. Reviews and keeps an up-to-date list of active employees, part time employees, sick leave verification, family medical leave, and work-related injuries for review and approval by nurse managers for scheduling purposes. Maintains records for employees, disciplinary actions, update licenses. You will also be required to draft and edit a variety of documents and reports, so excellent communicationskills - both written and verbal - are necessary. The ideal candidate should be able to prioritize andcomplete requested duties independently and provide professional support to the Nurse Executive. A pleasant,outgoing personality both in-person and on the phone are highly desirable traits for this position.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Cheryll.hoover@ky.gov at cheryll.hoover@ky.gov or 859-858-1443.
An Equal Opportunity Employer M/F/D