Accounts Payable Specialist

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• Ensure all disbursements are adequately documented, supported, approved and coded.
• Reviews invoices, bills, or other documentation for corrections before the initiation of processing activities. This includes reconciling invoice to proof of receipt, question/validating data provided, gathering additional information, requesting clarification/backup documentation, correcting inaccuracies and/or addressing other needs or issues.
• Reconcile accounts payable detail to the general ledger and assists in the reconciliation of applicable general ledger accounts monthly.
• Reconcile vendor statements with accounts payable records. This should include questioning and validating information provided, and working with purchasing, receiving, and other departments, as necessary.
• Maintains historical payable, vendor, financial, and statistical data.
• Review, analyze and audit data to ensure compliance with Virginia sales tax regulations.
• Analyze, reconcile, and validate data received from internal sources and automated systems. Which includes but is not limited to the following:
• Tokes and service charges.
• Punch detail from timekeeping system.
• PTO, sick days, and other types of compensated days off.
• Employee deductions for benefits, taxes, etc.
• Employee meals.
• Update and maintain employee pay information, including direct deposit information. Maintains pay card information and processing.
• Prints employees pay stubs, pay history reports and assists with W-2 processing.
  

Supervisory Responsibilities

• None
  

Duties/Responsibilities

• Ensure all disbursements are adequately documented, supported, approved and coded.
• Reviews invoices, bills, or other documentation for corrections before the initiation of processing activities. This includes reconciling invoice to proof of receipt, question/validating data provided, gathering additional information, requesting clarification/backup documentation, correcting inaccuracies and/or addressing other needs or issues.
• Reconcile accounts payable detail to the general ledger and assists in the reconciliation of applicable general ledger accounts monthly.
• Reconcile vendor statements with accounts payable records. This should include questioning and validating information provided, and working with purchasing, receiving, and other departments, as necessary.
• Maintains historical payable, vendor, financial, and statistical data.
• Review, analyze and audit data to ensure compliance with Virginia sales tax regulations.
• Analyze, reconcile, and validate data received from internal sources and automated systems. Which includes but is not limited to the following:
• Tokes and service charges.
• Punch detail from timekeeping system.
• PTO, sick days, and other types of compensated days off.
• Employee deductions for benefits, taxes, etc.
• Employee meals.
• Update and maintain employee pay information, including direct deposit information. Maintains pay card information and processing.
• Prints employees pay stubs, pay history reports and assists with W-2 processing.
  

Minimum Education And Experience Requirements

• High School Diploma or three to five years of accounts payable experience in lieu of diploma
• Strong math skills.
• Excellent oral and written communication skills
• Experience in Microsoft Office products, Proficient in Microsoft Excel, Word, and Outlook.
• Ability to maintain organization, meet deadlines, possess integrity and discretion in handling confidential information.
• Possess the cognitive ability to identify potential problem areas from information presented.
• Ability to communicate with Team members and guests.
  

Certifications, Licenses, And/or Registrations

• Gaming license/registration as required by the Virginia Lottery
  

Knowledge, Skills, And Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills, with particular attention to quality and detail.
• Excellent interpersonal and communication skills and the ability to work effectively with all levels of the organization.
• Ability to analyze data, understand trends, and develop recommendations for action based on the analysis.
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.
• Ability to work flexible shifts and days of the week, including holidays.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Accounting

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