RKD Group
Events Coordinator
RKD Group is a leading direct response marketing and advertising agency dedicated to serving nonprofits. Headquartered in Dallas, Texas, we are a remote-first company that has helped hundreds of nonprofits raise billions of dollars to drive meaningful impact.
RKD Group is seeking an organized, detail-oriented Events Coordinator to support the planning and execution of internal and external events that represent our brand, foster engagement, and drive business impact. Based in Dallas, TX, this position will play a critical role in coordinating all logistical aspects of events, from scouting locations and booking venues to managing food, beverage, branded swag, and industry conference presence.
Key responsibilities:
Event Planning & Logistics Research, evaluate, and recommend venues in alignment with event goals and audience needs Coordinate event logistics including venue booking, A/V needs, catering, room setup, and vendor communications Maintain a master calendar of upcoming events, conferences, and key deadlines Create the event marketing plan and materials, including drafting content for event landing pages, invitations, onsite materials in coordination with client service teams Conference & Trade Show Support
Coordinate company exhibiting at industry conferences and trade shows Handle booth logistics including space reservations, shipping, signage, lead-capture tools, and on-site setup Partner with internal stakeholders to align goals, talking points, and attendee strategy Track registration deadlines, manage exhibitor communications, and support pre/post-event promotion Swag & Materials Management
Source, order, and manage inventory of promotional items and branded swag Coordinate shipping and delivery of swag and printed materials to event sites Track swag usage and budget, and ensure brand consistency across all materials Vendor & Budget Coordination
Request and compare vendor quotes to ensure cost-effective, high-quality solutions Track event budgets, payments, and contracts Build and maintain strong vendor relationships (A/V, catering, venues, etc.) Internal Collaboration & Communication
Partner with internal teams to gather event goals, presentation materials, and attendee lists Support company meetings, team offsites, and culture-building events Provide on-site support for Dallas-area events and occasional travel for conferences and trade shows Qualifications & Skills:
1-3 years of experience in event planning, hospitality, marketing, or related field Strong organizational and multitasking skills with excellent attention to detail Experience coordinating corporate or industry conference presence a plus Excellent communication, vendor management, and negotiation skills Comfortable with tight deadlines, shifting priorities, and fast-paced environments Proficiency with Microsoft Office; event or CRM tools a plus Ability to lift up to 25 lbs (for booth materials, swag setup, etc.) Preferred Qualifications:
Familiarity with corporate swag sourcing and fulfillment logistics Basic understanding of budgeting and vendor contracts Prior experience supporting B2B conferences or nonprofit industry events
Location : Dallas
Pay Range
expected for the position: $50,000 - $60,000 annually.
The position level and compensation for this role will be determined based on the market location, experience, job skills, and qualifications of the candidate.
RKD Group offers highly competitive compensation commensurate with experience, and a full range of benefits.
RKD Group is an Equal Employment Opportunity employer.
No sponsorships available for this position.
RKD Group is a leading direct response marketing and advertising agency dedicated to serving nonprofits. Headquartered in Dallas, Texas, we are a remote-first company that has helped hundreds of nonprofits raise billions of dollars to drive meaningful impact.
RKD Group is seeking an organized, detail-oriented Events Coordinator to support the planning and execution of internal and external events that represent our brand, foster engagement, and drive business impact. Based in Dallas, TX, this position will play a critical role in coordinating all logistical aspects of events, from scouting locations and booking venues to managing food, beverage, branded swag, and industry conference presence.
Key responsibilities:
Event Planning & Logistics Research, evaluate, and recommend venues in alignment with event goals and audience needs Coordinate event logistics including venue booking, A/V needs, catering, room setup, and vendor communications Maintain a master calendar of upcoming events, conferences, and key deadlines Create the event marketing plan and materials, including drafting content for event landing pages, invitations, onsite materials in coordination with client service teams Conference & Trade Show Support
Coordinate company exhibiting at industry conferences and trade shows Handle booth logistics including space reservations, shipping, signage, lead-capture tools, and on-site setup Partner with internal stakeholders to align goals, talking points, and attendee strategy Track registration deadlines, manage exhibitor communications, and support pre/post-event promotion Swag & Materials Management
Source, order, and manage inventory of promotional items and branded swag Coordinate shipping and delivery of swag and printed materials to event sites Track swag usage and budget, and ensure brand consistency across all materials Vendor & Budget Coordination
Request and compare vendor quotes to ensure cost-effective, high-quality solutions Track event budgets, payments, and contracts Build and maintain strong vendor relationships (A/V, catering, venues, etc.) Internal Collaboration & Communication
Partner with internal teams to gather event goals, presentation materials, and attendee lists Support company meetings, team offsites, and culture-building events Provide on-site support for Dallas-area events and occasional travel for conferences and trade shows Qualifications & Skills:
1-3 years of experience in event planning, hospitality, marketing, or related field Strong organizational and multitasking skills with excellent attention to detail Experience coordinating corporate or industry conference presence a plus Excellent communication, vendor management, and negotiation skills Comfortable with tight deadlines, shifting priorities, and fast-paced environments Proficiency with Microsoft Office; event or CRM tools a plus Ability to lift up to 25 lbs (for booth materials, swag setup, etc.) Preferred Qualifications:
Familiarity with corporate swag sourcing and fulfillment logistics Basic understanding of budgeting and vendor contracts Prior experience supporting B2B conferences or nonprofit industry events
Location : Dallas
Pay Range
expected for the position: $50,000 - $60,000 annually.
The position level and compensation for this role will be determined based on the market location, experience, job skills, and qualifications of the candidate.
RKD Group offers highly competitive compensation commensurate with experience, and a full range of benefits.
RKD Group is an Equal Employment Opportunity employer.
No sponsorships available for this position.