Executive Assistant

This is a highly trusted, hands-on role supporting a private household in San Francisco and serving as a liaison for VIP guests visiting Donum Estate. The Executive Assistant and Estate Liaison will manage day-to-day operations at the Pacific Heights residence, including staff oversight, vendor coordination, and property upkeep, while also providing thoughtful and responsive administrative and travel support to the principals.This position is reports to the CEO of The Donum Estate. The position also includes collaborating with the Donum team to help host and coordinate elevated guest experiences at the Estate. Chinese (Mandarin) fluency is required, and the ideal candidate will bring a polished, service-oriented approach with the ability to work independently and discreetly across multiple settings. Key Responsibilities : San Francisco Residence (Pacific Heights) : Manage daily household operations and serve as the main point of contact for all vendors and service providers. Oversee the live-in housekeeper and ensure the home remains clean, organized, and ready for guests at all times. Coordinate ongoing maintenance, repairs, seasonal projects, and special requests. Source and manage catering, florists, and other service providers as needed. Maintain household organization and inventory. Executive Assistant Support : Coordinate complex travel arrangements including flights, hotels, ground transportation, and itineraries Maintain calendars, assist with appointment scheduling, and manage both personal and household logistics. Support communication needs in English and Chinese; serve as liaison with vendors and relevant Donum staff. Assist with gifting, errands, reservations, and select administrative tasks. Donum Estate (Sonoma) : Serve as the point person for coordinating and hosting personal guests during visits to Donum Work closely with Donum’s hospitality team to ensure each guest experience is seamless and personalized. Represent the family’s interests with professionalism, warmth, and discretion. Provide on-site support during special events, tastings, or private experiences. Qualifications : Fluency in Chinese (Mandarin) required. Minimum 5–7 years’ experience in a combined executive support and/or private household management role. Strong organizational skills, excellent judgment, and a discreet, polished communication style. Demonstrated ability to manage both strategic planning and hands-on logistics. Flexible, responsive, and able to travel regularly between San Francisco and Sonoma. Valid driver’s license required. Additional Details : Full-time position based in San Francisco, home office with travel to Pacific Heights and when needed to Sonoma. Competitive salary and benefits package. Occasional evening and weekend availability required based on guest or household needs. Pay: $90,000-$130,000 depending on experience. The Donum Estate is an equal opportunity employer committed to diversity and inclusion in the workplace. We welcome applicants from all backgrounds and believe in the power of diversity to enhance our community, culture, and the wines we produce. Pay Transparency Disclosure: The base pay range offered for this position. These figures represent what we reasonably expect to pay for this position, but the actual compensation offered will depend upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, and alignment with market data. The Donum Estate reserves the right to modify the range in the future. About Donum: The Donum Estate is renowned for its commitment to excellence in the cultivation of premier vineyards and the production of premium wines, deeply rooted in sustainability and respect for nature and community. Located in the picturesque Sonoma County, The Donum Estate seeks to enhance its legacy through innovative practices, while fostering a culture of respect, teamwork, and continuous improvement. For more information about The Donum Estate, please visit our website

www.thedonumestate.com

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