Incendia Partners
Executive Assistant to CEO – Global Investment Firm
Location: Boston/Hybrid
Salary $110k - $130K + Bonus, Generous PTO, 401K Match
In order to make an application, simply read through the following job description and make sure to attach relevant documents.
We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support the CEO. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key. We’re seeking a polished, proactive, and resourceful Executive Assistant with 8+ years of experience in C-level support, ideally within financial services or consulting. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events, while also assisting with marketing and creative initiatives.
Key Responsibilities Provide seamless administrative support: Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners Exercise discretion in committing the executives’ time and evaluating needs Arrange complex travel (domestic and international) Prepare, reconcile and submit expense reports Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information Work collaboratively with others across multiple business lines and geographies Support for Board meetings logistics
Ideal Candidate Will Have 8+ years of Executive Assistant experience supporting senior executives A collaborative, energetic, and service-oriented mindset Bachelor's Degree (required) Exceptional verbal and written communication skills Outstanding attention to detail and organizational abilities Proficiency in Microsoft Word, Excel, and PowerPoint; CRM and social media platform experience a plus
Compensation & Benefits $110K - $130K salary based on experience Generous annual performance bonus 401(k) with match Robust PTO package Full medical, dental, and vision coverage Exposure to top-tier executives and a dynamic, high-performance team culture
To Apply Please submit your resume directly via LinkedIn or reach out to hryan@incendia.com
#LI-HR1 #ZR
In order to make an application, simply read through the following job description and make sure to attach relevant documents.
We have partnered with a prestigious Boston-based Investment firm to identify an exceptional Executive Assistant to support the CEO. This is a unique opportunity to join a top-tier investment environment where professionalism, precision, and energy are key. We’re seeking a polished, proactive, and resourceful Executive Assistant with 8+ years of experience in C-level support, ideally within financial services or consulting. This individual will be the go-to person for managing busy calendars, high-level communications, travel, and events, while also assisting with marketing and creative initiatives.
Key Responsibilities Provide seamless administrative support: Maintain executives’ calendars and coordinate all aspects of appointments, meetings, receptions, events and video/conference calls; maintain frequently-changing calendars with accuracy and precision Independently and efficiently coordinate complex meetings involving senior level internal and external participants including clients, regulators and vendor partners Exercise discretion in committing the executives’ time and evaluating needs Arrange complex travel (domestic and international) Prepare, reconcile and submit expense reports Serve as a liaison between the executives, their teams and executive partners. This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution Determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up Prepare a variety of materials on a daily weekly or monthly basis such as meeting handouts and meeting agendas Exercise professionalism, discretion and judgment in handling sensitive and confidential financial, legal and company information Work collaboratively with others across multiple business lines and geographies Support for Board meetings logistics
Ideal Candidate Will Have 8+ years of Executive Assistant experience supporting senior executives A collaborative, energetic, and service-oriented mindset Bachelor's Degree (required) Exceptional verbal and written communication skills Outstanding attention to detail and organizational abilities Proficiency in Microsoft Word, Excel, and PowerPoint; CRM and social media platform experience a plus
Compensation & Benefits $110K - $130K salary based on experience Generous annual performance bonus 401(k) with match Robust PTO package Full medical, dental, and vision coverage Exposure to top-tier executives and a dynamic, high-performance team culture
To Apply Please submit your resume directly via LinkedIn or reach out to hryan@incendia.com
#LI-HR1 #ZR