This is an onsite position at 5570 Executive Parkway, Grand Rapids, MI.
This role reports to the Association President. This role is an individual contributor without direct reports.
Part-Time: This role typically works 15 hours a week, but schedule can flex up to 20 hours/week depending on the accounting season.
About Us
The Employers Association (TEA) is a trusted HR partner to hundreds of employers across West Michigan. We support our members with HR services, compliance tools, training, compensation surveys, and more. We're a small, mission-driven team passionate about helping businesses succeed through better people operations. For over 80 years, TEA has had a meaningful impact on the West Michigan business community by delivering practical, affordable HR solutions and helping employers thrive. We focus on a collaborative team environment inside the association to present our best services for our association members.
About the Role
We are looking for someone who is detail-oriented and trustworthy to join our dynamic team. This person would fill the key role of Accounting Administrator; maintaining accurate financial records, administering the association payroll practices, in all to support a smooth financial operation. The ideal candidate is someone who is comfortable working independently, has strong organizational skills, and values accuracy.
Responsibilities
- Maintain accurate records of financial transactions
- Maintain clean and organized digital files for reporting and audit readiness
- Manage accounts receivable processes, ensuring timely invoicing and collections
- Process accounts payable
- Process payroll for the TEA staff
- Liaison to the third-party administrator supporting TEA employee benefits, including 401k deductions, health insurance premiums, open enrollment
- Reconcile bank and credit card statements
- Handle invoicing and member dues billing
- Reconcile general ledger accounts to ensure accuracy and completeness of financial records.
- Generate monthly financial reports for board presentations
- Support TEA tax filings to ensure compliance with EFTPS and state taxes
- Help coordinate yearly financial review with our accounting firm
- Prepare and maintain accurate financial statements in compliance with applicable regulations.
- Collaborate with other departments to gather necessary financial data for reporting purposes.
Required Qualifications
- Proficiency in QuickBooks Online this is a must
- Experience with ADP payroll systems
- Familiarity with reconciling bank and credit card accounts
- Strong attention to detail and ability to work independently
- Proficient in Microsoft 365, including strong skills with Microsoft Excel
- Excellent analytical skills with attention to detail, ensuring high levels of accuracy in all tasks performed.
- Strong organizational skills with the ability to manage multiple priorities effectively within deadlines.
Preferred Experience
- Exposure to a CRM or AMS database (such as IMIS, Salesforce, MemberSuite, or other association management systems).
- Conduct budgeting and forecasting activities to support financial planning.
- Non-profit or not-for-profit experience supporting the board in financial operations.
- Experience with a base license of Microsoft Copilot would be a plus.
- Perform cash flow analysis to monitor liquidity and operational efficiency.
- Conduct account analysis to identify discrepancies and propose corrective actions.
Physical Requirements
- Ability to sit for extended periods while working at a computer.
- Occasional lifting of office supplies and equipment up to 20 pounds.
- Ability to move freely around the office to access files and interact with colleagues.
- Manual dexterity required for operating office equipment such as computers, printers, and telephones.
If you are passionate about accounting and looking for an opportunity to contribute to a growing organization, we encourage you to apply for this exciting role!
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