Northern California Behavioral Health System
Human Resources Coordinator (Sacramento)
Northern California Behavioral Health System, Sacramento, California, United States, 95828
POSITION TITLE:
Human Resources Coordinator REPORTS TO:
Director of Human Resources Pay: $27.00 - $32.50 (Hourly, Non-exempt) Schedule: Monday- Friday DESCRIPTION OF POSITION: The Human Resources Coordinator provides critical day-to-day administrative support to the Human Resources Department, ensuring smooth and compliant execution of core HR functions. Key responsibilities include employee lifecycle support such as onboarding, training coordination, recruiting assistance, and compliance tracking. The role also manages leave administration, employee files, HRIS data integrity, and serves as the first point of contact for employee inquiries. Additionally, the coordinator triages employee concerns related to benefits and retirement savings plans, escalating issues as appropriate. The ideal candidate is detail-oriented, highly organized, and committed to delivering excellent internal and external customer service while maintaining compliance with applicable laws/regulations and hospital policies. KEY RESPONSIBILITIES : Employee Support & Front-Line Service Serve as the first point of contact for employee questions regarding HR policies, forms, procedures, and general concerns Distribute, collect, and manage HR documentation including forms, notices, employment verifications, and paychecks Provide timely, professional responses to employee inquiries and redirect complaints or concerns as appropriate Manage the Employee of the Month process, including nominations, communications, and recognition logistics Collect HR mail from the mailroom and route appropriately Any additional related duties as requested by the HR Department or other administrator. Leave Program Management Administer and manage all leave of absence programs (FMLA, CFRA, ADA, bereavement, etc.), including eligibility determination, documentation, and return-to-work coordination Complete disability-related forms and ensure timely communication with employees throughout the leave process Coordinate modified duty assignments and ensure compliance with federal, state, and internal policies Maintain leave records and monitor timelines to ensure continuity and compliance HRIS, UKG & Systems Administration Maintain accurate employee records in the HRIS and personnel files, ensuring compliance with document retention policies and audit readiness Set up and manage HRIS/Payroll employee profiles, including position, status, and rate changes Administer HRIS/Payroll password resets, timeclock biometric enrollment, and ID badge issuance Manage general access provisioning for IT systems, training system, and HRIS/Payroll system Pull reports and conduct data analysis in HRIS/Payroll system and other systems as needed Recruitment Support Support the HR Generalist with recruitment activities as needed, including: Posting ads, collecting resumes, and responding to candidate inquiries Assisting with initial candidate screenings and interview coordination when requested Maintaining and updating hiring materials including applications, interview guides, job descriptions, and offer letter templates Coordinating onboarding logistics including document collection, background checks, physicals, and license verification Training & Compliance Tracking Organize and support employee training and orientation programs including CPR and annual compliance training Maintain training materials such as handouts, presentations, and video libraries Track completions, certifications, and licensure to ensure ongoing compliance with hospital and regulatory standards Collaborate with HR and hospital leadership to monitor employee compliance with health and training requirements General HR Operations Provide administrative support to the HR Department including scheduling, filing, compliance documentation, and special projects Collaborate with the HR Generalist and Director on operational initiatives and cross-functional coordination Ensure all HR processes and materials meet federal, state, and organizational standards Any additional related duties as requested by the HR Department or other administrator. Minimum Requirements: Knowledge and Experience: At least two (2) years of experience in HR administration or operations Familiarity with HRIS systems (UKG, etc.) Working knowledge of leave laws and compliance basics Strong organizational and time management skills Excellent interpersonal and written communication skills High level of discretion and confidentiality Bachelor’s degree in Human Resources, Business Administration, or related field preferred PHR and/or SHRM-CP certification preferred Health care industry preferred Skills and Abilities: Our team operates in a straightforward, collaborative environment that values clarity, consistency, and mutual respect. We prioritize practical solutions over office politics and appreciate colleagues who communicate clearly, maintain confidentiality, and engage with employees across all backgrounds with professionalism and empathy. Additional skills and abilities include: Maintains strict confidentiality of employee, applicant, and patient information Demonstrates respect and sensitivity across diverse social, cultural, economic, and educational backgrounds Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR platforms (e.g., UKG, HealthStream) Knowledgeable in leave administration (FMLA, CFRA, ADA, bereavement, disability) and onboarding workflows Skilled in HRIS administration, including employee setup, reporting, and data integrity Coordinates system access (IT, HealthStream, biometric timeclocks) and maintains audit-ready personnel files Capable of pulling, interpreting, and presenting HR data for compliance and operational insights Tracks licensure, certifications, and training completions to ensure compliance Understands and enforces HR policies with clarity and professionalism Provides responsive, respectful, and solution-oriented employee relations support Coordinates training sessions, onboarding events, and recognition programs Manages routine HR tasks (mail, paychecks, general support) with reliability Collaborates effectively with payroll, IT, and department managers Strong organizational skills with ability to prioritize, multitask, meet deadlines, and work independently Communicates clearly and professionally, both in writing and verbally Physical Requirements : While performing the duties of this job, this position is frequently required to do the following: Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time. Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population. Give and follow verbal and written instructions with attention to detail and accuracy. Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information. Vision: see details of objects at close range. Coordinate multiple tasks simultaneously. Reach forward, up, down, and to the side. Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day. Lift up to 25 pounds. Medical Vision Dental 401(k) 3.5 Weeks Paid Time Off $25,000 Life insurance policy is provided at no charge to the employee
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Human Resources Coordinator REPORTS TO:
Director of Human Resources Pay: $27.00 - $32.50 (Hourly, Non-exempt) Schedule: Monday- Friday DESCRIPTION OF POSITION: The Human Resources Coordinator provides critical day-to-day administrative support to the Human Resources Department, ensuring smooth and compliant execution of core HR functions. Key responsibilities include employee lifecycle support such as onboarding, training coordination, recruiting assistance, and compliance tracking. The role also manages leave administration, employee files, HRIS data integrity, and serves as the first point of contact for employee inquiries. Additionally, the coordinator triages employee concerns related to benefits and retirement savings plans, escalating issues as appropriate. The ideal candidate is detail-oriented, highly organized, and committed to delivering excellent internal and external customer service while maintaining compliance with applicable laws/regulations and hospital policies. KEY RESPONSIBILITIES : Employee Support & Front-Line Service Serve as the first point of contact for employee questions regarding HR policies, forms, procedures, and general concerns Distribute, collect, and manage HR documentation including forms, notices, employment verifications, and paychecks Provide timely, professional responses to employee inquiries and redirect complaints or concerns as appropriate Manage the Employee of the Month process, including nominations, communications, and recognition logistics Collect HR mail from the mailroom and route appropriately Any additional related duties as requested by the HR Department or other administrator. Leave Program Management Administer and manage all leave of absence programs (FMLA, CFRA, ADA, bereavement, etc.), including eligibility determination, documentation, and return-to-work coordination Complete disability-related forms and ensure timely communication with employees throughout the leave process Coordinate modified duty assignments and ensure compliance with federal, state, and internal policies Maintain leave records and monitor timelines to ensure continuity and compliance HRIS, UKG & Systems Administration Maintain accurate employee records in the HRIS and personnel files, ensuring compliance with document retention policies and audit readiness Set up and manage HRIS/Payroll employee profiles, including position, status, and rate changes Administer HRIS/Payroll password resets, timeclock biometric enrollment, and ID badge issuance Manage general access provisioning for IT systems, training system, and HRIS/Payroll system Pull reports and conduct data analysis in HRIS/Payroll system and other systems as needed Recruitment Support Support the HR Generalist with recruitment activities as needed, including: Posting ads, collecting resumes, and responding to candidate inquiries Assisting with initial candidate screenings and interview coordination when requested Maintaining and updating hiring materials including applications, interview guides, job descriptions, and offer letter templates Coordinating onboarding logistics including document collection, background checks, physicals, and license verification Training & Compliance Tracking Organize and support employee training and orientation programs including CPR and annual compliance training Maintain training materials such as handouts, presentations, and video libraries Track completions, certifications, and licensure to ensure ongoing compliance with hospital and regulatory standards Collaborate with HR and hospital leadership to monitor employee compliance with health and training requirements General HR Operations Provide administrative support to the HR Department including scheduling, filing, compliance documentation, and special projects Collaborate with the HR Generalist and Director on operational initiatives and cross-functional coordination Ensure all HR processes and materials meet federal, state, and organizational standards Any additional related duties as requested by the HR Department or other administrator. Minimum Requirements: Knowledge and Experience: At least two (2) years of experience in HR administration or operations Familiarity with HRIS systems (UKG, etc.) Working knowledge of leave laws and compliance basics Strong organizational and time management skills Excellent interpersonal and written communication skills High level of discretion and confidentiality Bachelor’s degree in Human Resources, Business Administration, or related field preferred PHR and/or SHRM-CP certification preferred Health care industry preferred Skills and Abilities: Our team operates in a straightforward, collaborative environment that values clarity, consistency, and mutual respect. We prioritize practical solutions over office politics and appreciate colleagues who communicate clearly, maintain confidentiality, and engage with employees across all backgrounds with professionalism and empathy. Additional skills and abilities include: Maintains strict confidentiality of employee, applicant, and patient information Demonstrates respect and sensitivity across diverse social, cultural, economic, and educational backgrounds Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR platforms (e.g., UKG, HealthStream) Knowledgeable in leave administration (FMLA, CFRA, ADA, bereavement, disability) and onboarding workflows Skilled in HRIS administration, including employee setup, reporting, and data integrity Coordinates system access (IT, HealthStream, biometric timeclocks) and maintains audit-ready personnel files Capable of pulling, interpreting, and presenting HR data for compliance and operational insights Tracks licensure, certifications, and training completions to ensure compliance Understands and enforces HR policies with clarity and professionalism Provides responsive, respectful, and solution-oriented employee relations support Coordinates training sessions, onboarding events, and recognition programs Manages routine HR tasks (mail, paychecks, general support) with reliability Collaborates effectively with payroll, IT, and department managers Strong organizational skills with ability to prioritize, multitask, meet deadlines, and work independently Communicates clearly and professionally, both in writing and verbally Physical Requirements : While performing the duties of this job, this position is frequently required to do the following: Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time. Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population. Give and follow verbal and written instructions with attention to detail and accuracy. Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information. Vision: see details of objects at close range. Coordinate multiple tasks simultaneously. Reach forward, up, down, and to the side. Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day. Lift up to 25 pounds. Medical Vision Dental 401(k) 3.5 Weeks Paid Time Off $25,000 Life insurance policy is provided at no charge to the employee
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