USA Jobs
Coordinator, Athletics Business & Finance Operations
USA Jobs, Boca Raton, Florida, United States, 33431
Coordinator, Athletics Business & Finance Operations
Florida Atlantic University is seeking a Coordinator, Athletics Business & Finance Operations - Boca Raton, FL. Responsibilities: Implements the department's Pcard program (Athletics currently has over 60 Pcards issued to coaches and staff). This involves working with the Director of Campus Purchasing and the University's Travel Department to establish and maintain our policies and procedures for Pcard use, as well as reconciling all activity associated with their use and ensuring audit compliance. Process all athletics travel advances, purchase orders, invoices, and travel reconciliations for operational and foundation accounts. This involves working with the University's Travel Department to establish and maintain policies and procedures associated with travel regulations. Communicates with Campus Financial Affairs, including Procurement, AP, Treasury, and General Accounting effectively, maintaining professionalism. Assists the Athletics CFO in compiling information for yearly audits (internal and external). Prepares bank deposits and conducts check-related inquiries to support accurate financial documentation within the Athletics Business & Finance Office. Trains new Athletics Department hires on university and departmental policies and procedures. Responsible for copying, logging, and filing paperwork involving the Athletics Business & Finance Office. Athletics Department liaison for supply orders through Office Depot, Walmart Business, and Amazon. Interprets and implements University and NCAA policies and procedures as they apply to the Athletics Business & Finance Office. Supports official visit operations by assisting with collections prior to all home football games, as needed. Perform other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including medical (PPO/HMO $50 per month single & $180 per month family), dental, vision, life insurance, flexible spending plans, employee assistance program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees public service loan forgiveness (PSLF) program. Sick leave pool program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid community engagement volunteer service day. Employee educational scholarship program (EESP) for eligible staff/faculty - tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Salary: $53,000 - $65,000 per year. College or Department: University Athletics: Business & Finance / Equipment Management Location: Boca Raton Work Days and Hours: Monday - Friday, 8 a.m. - 5 p.m. Weekends and evenings as necessary. Application Deadline: 2025-08-22 Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1.
Florida Atlantic University is seeking a Coordinator, Athletics Business & Finance Operations - Boca Raton, FL. Responsibilities: Implements the department's Pcard program (Athletics currently has over 60 Pcards issued to coaches and staff). This involves working with the Director of Campus Purchasing and the University's Travel Department to establish and maintain our policies and procedures for Pcard use, as well as reconciling all activity associated with their use and ensuring audit compliance. Process all athletics travel advances, purchase orders, invoices, and travel reconciliations for operational and foundation accounts. This involves working with the University's Travel Department to establish and maintain policies and procedures associated with travel regulations. Communicates with Campus Financial Affairs, including Procurement, AP, Treasury, and General Accounting effectively, maintaining professionalism. Assists the Athletics CFO in compiling information for yearly audits (internal and external). Prepares bank deposits and conducts check-related inquiries to support accurate financial documentation within the Athletics Business & Finance Office. Trains new Athletics Department hires on university and departmental policies and procedures. Responsible for copying, logging, and filing paperwork involving the Athletics Business & Finance Office. Athletics Department liaison for supply orders through Office Depot, Walmart Business, and Amazon. Interprets and implements University and NCAA policies and procedures as they apply to the Athletics Business & Finance Office. Supports official visit operations by assisting with collections prior to all home football games, as needed. Perform other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including medical (PPO/HMO $50 per month single & $180 per month family), dental, vision, life insurance, flexible spending plans, employee assistance program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees public service loan forgiveness (PSLF) program. Sick leave pool program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid community engagement volunteer service day. Employee educational scholarship program (EESP) for eligible staff/faculty - tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Salary: $53,000 - $65,000 per year. College or Department: University Athletics: Business & Finance / Equipment Management Location: Boca Raton Work Days and Hours: Monday - Friday, 8 a.m. - 5 p.m. Weekends and evenings as necessary. Application Deadline: 2025-08-22 Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to jobs@fau.edu. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1.