Accounts Payable Specialist

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We are seeking a detail-oriented and highly organized Accounts Payable / Accounts Receivable Specialist to join our accounting team. This position is responsible for managing the day-to-day operations of the AP and AR functions, ensuring accurate and timely processing of invoices, payments, and incoming receipts, and maintaining positive relationships with vendors and customers.

Responsibilities

Accounts Payable:

• Review and verify invoices and payment requests
• Record accounts payable transactions in the accounting system, ensuring proper coding and documentation.
• Prepare and process electronic transfers and payments
• Reconcile AP transactions and vendor statements
• Respond to vendor inquiries and resolve discrepancies
• Maintain vendor files and documentation

Accounts Receivable:

• Apply incoming payments and monitor aging reports
• Follow up on overdue accounts and collections
• Assist with resolving billing disputes and customer inquiries
• Maintain accurate records of all receivables activity
• Monitor key performance indicators (KPIs) such as collection rates, DSO (Days Sales Outstanding), and write-offs
• Prepare and deliver reports on collections activities, trends, and forecasts to senior management
• Work closely with finance, sales, and legal teams to address billing inaccuracies or escalate delinquent accounts

General:

• Assist in month-end and year-end closing processes
• Support audits by providing necessary documentation
• Ensure compliance with company policies and accounting regulations
• Recommend process improvements for greater efficiency

Qualifications

• Associates or Bachelors degree in Accounting, Finance, or related field (preferred)
• 2+ years of experience in accounts payable and/or accounts receivable
• Strong Excel and data entry skills
• High attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to meet deadlines in a fast-paced environment

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Construction

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