Minnesota Careers
Administrative Support-Buildings Program / Office & Admin Specialist Sr
Minnesota Careers, Grand Rapids, Minnesota, us, 55745
At the DNR, we are committed to the conservation and management of the state's natural resources for outdoor recreation, economic development, and a sustainable quality of life. Apply with us and find your path.
Job Details
Working Title: Administrative Support - Buildings Program Job Class: Office and Administrative Specialist, Senior Agency: MN Department of Natural Resources
Job ID : 88065 Location : Grand Rapids Telework Eligible : No Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 08/21/2025 Closing Date : 09/10/2025 Hiring Agency/Seniority Unit : Department of Natural Resources Division/Unit : Operation Services Division / Management Resources Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range:
$21.90 - $29.65 / hourly; $45,727 - $61,909 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Grand Rapids Region 2 Headquarters FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The Minnesota Department of Natural Resources, Operation Services Division, is seeking to fill one (1) full-time Office & Administrative Services Sr. position in Grand Rapids, Minnesota. This position supports regional Operation Services Division (OSD) program services, with a primary focus on the Buildings and Sustainability (BAS) program.
Duties for this position are but not limited to:
Purchasing within purchasing authority limits Invoice processing Project data administration and fiscal activities Administrative support services to OSD/BAS program staff Monitoring budgets Qualifications
Minimum Qualifications
Communication skills sufficient to generate readable and accurate written materials (e.g. information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors. Word processing skills and typing skills sufficient to carry out advanced administrative tasks and produce accurate technical documents, letters, memos, and reports. Spreadsheet skills sufficient to organize data, create and modify spreadsheets and retrieve information from a variety of sources, and track projects and activities. Data management skills sufficient to manage and use databases and accurately enter data, compare documents to database information, edit, and prepare reports. Customer service skills sufficient to communicate to gather and relay information with tact and diplomacy. Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs. Leadwork skills sufficient to manage work through others to achieve Management Resource objectives. Preferred Qualifications
Three (3) years in advanced administrative support role. Post-High school education in Business, Accounting or Finance. Experience with Microsoft Office, Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level. Experience with SWIFT (State- Wide Integrated Financial Tools) or equivalent enterprise accounting system, and ARCHIBUS facility management system. Knowledge of Operation Services Programs such as buildings and sustainability, design and construction, materials management, fleet, and procurement. Additional Requirements
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification from upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is the policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Conflict of Interest Review Criminal History Check Education Verification Employment Reference / Records Check License / Certification Verification Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Troy Hanegmon at troy.hanegmon@state.mn.us or 218-328-8975 .
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at rebecca.mcmillen@state.mn.us .
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
Job Details
Working Title: Administrative Support - Buildings Program Job Class: Office and Administrative Specialist, Senior Agency: MN Department of Natural Resources
Job ID : 88065 Location : Grand Rapids Telework Eligible : No Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 08/21/2025 Closing Date : 09/10/2025 Hiring Agency/Seniority Unit : Department of Natural Resources Division/Unit : Operation Services Division / Management Resources Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range:
$21.90 - $29.65 / hourly; $45,727 - $61,909 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Grand Rapids Region 2 Headquarters FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities : Yes The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The Minnesota Department of Natural Resources, Operation Services Division, is seeking to fill one (1) full-time Office & Administrative Services Sr. position in Grand Rapids, Minnesota. This position supports regional Operation Services Division (OSD) program services, with a primary focus on the Buildings and Sustainability (BAS) program.
Duties for this position are but not limited to:
Purchasing within purchasing authority limits Invoice processing Project data administration and fiscal activities Administrative support services to OSD/BAS program staff Monitoring budgets Qualifications
Minimum Qualifications
Communication skills sufficient to generate readable and accurate written materials (e.g. information and instructional materials, letters, memos, and reports) free of spelling and grammatical errors. Word processing skills and typing skills sufficient to carry out advanced administrative tasks and produce accurate technical documents, letters, memos, and reports. Spreadsheet skills sufficient to organize data, create and modify spreadsheets and retrieve information from a variety of sources, and track projects and activities. Data management skills sufficient to manage and use databases and accurately enter data, compare documents to database information, edit, and prepare reports. Customer service skills sufficient to communicate to gather and relay information with tact and diplomacy. Ability to implement and provide input for program policies, procedures, and service standards in cooperation with Management Resource programs. Leadwork skills sufficient to manage work through others to achieve Management Resource objectives. Preferred Qualifications
Three (3) years in advanced administrative support role. Post-High school education in Business, Accounting or Finance. Experience with Microsoft Office, Suite (i.e., Word, Excel, Outlook, and Access) at an advanced level. Experience with SWIFT (State- Wide Integrated Financial Tools) or equivalent enterprise accounting system, and ARCHIBUS facility management system. Knowledge of Operation Services Programs such as buildings and sustainability, design and construction, materials management, fleet, and procurement. Additional Requirements
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification from upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is the policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Conflict of Interest Review Criminal History Check Education Verification Employment Reference / Records Check License / Certification Verification Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Troy Hanegmon at troy.hanegmon@state.mn.us or 218-328-8975 .
If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us . To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca McMillen at rebecca.mcmillen@state.mn.us .
Working together to improve the state we love.
What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals:
Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov ) Employee Assistance Program (EAP) for work/life support:
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.