Maryland Staffing
Accounting Assistant
We are looking for a detail-oriented Accounting Assistant to join our team in Hunt Valley, Maryland. In this position, you will play a vital role in ensuring the accuracy of financial data, reconciling accounts, and supporting cash posting operations. The ideal candidate will bring expertise in account reconciliation and payment processing, along with a collaborative approach to problem-solving.
Responsibilities:
- Oversee daily cash posting activities, including lockbox deposits and manual payments, ensuring accuracy and timely processing.
- Investigate and resolve discrepancies such as shortages, overpayments, and returned payments, coordinating with clients when necessary.
- Process refunds and manage payment reversals efficiently, maintaining proper documentation.
- Conduct bi-monthly reviews of reports to verify client authorizations and ensure compliance.
- Analyze weekly balance reports, log credit balances for refunds, and alert the collections team about outstanding balances.
- Address payment shortages daily, issuing timely communications to clients.
- Reconcile enrollment, billing, and payment data across systems to maintain alignment and accuracy.
- Collaborate with the Collections Administrator to provide support on payment-related issues and ensure seamless operations.
Requirements:
- Minimum of 2 years of experience in accounting or a related field, with a focus on accounts receivable and cash posting.
- Proficiency in account reconciliation and bank reconciliations.
- Hands-on experience with QuickBooks and Microsoft Great Plains Accounting software.
- Strong ability to process payments accurately and manage refunds.
- Familiarity with coding invoices and maintaining detailed financial records.
- Exceptional problem-solving skills and attention to detail.
- Effective communication skills for liaising with clients and team members.
- Ability to work independently and collaboratively in a fast-paced environment.