Washington Staffing
Payroll And Accounts Payable Specialist
Monaco Enterprises, Inc., a Spokane based manufacturer of fire, mass notification, and security alarm systems, is seeking a professional, result-oriented, enthusiastic candidate to join our team. The Payroll and Accounts Payable Specialist position is responsible for processing payroll accurately and on time, managing accounts payable transactions, and ensuring full compliance with applicable federal, state, and local regulations. This role works closely with Accounting, Human Resources, and other departments to support accurate compensation, benefits, vendor payments, and reporting requirements.
Payroll (30%)
- Process bi-weekly payroll for all employees via ADP, including direct deposits, paper checks, and manual paychecks as needed.
- Audit and verify time entries from Global Shop Solutions, ensuring compliance with wage and hour laws.
- Perform weighted-average rates and prevailing wages calculations, as applicable, and complete documentation for Certified Payrolls as applicable.
- Maintain payroll documentation and relevant employee information, including tax forms, direct deposit details, and benefit deductions.
- Collaborate with Human Resources to update employee records and resolve discrepancies related to pay, hours, or benefits; update Overtime spreadsheet bi-weekly.
- Ensure timely and accurate submission of all federal, state, and local tax obligations via ADP.
- Monitor leave balances (vacation, sick, personal), resolve discrepancies, and roll over accumulators annually.
- Provide payroll-related journal entry data to the Senior Accountant and maintain accurate general ledger classifications.
- Complete and submit all year-end reporting including W-2s and ensure employee and agency filings are accurate and timely.
- Conduct periodic audits of payroll records and stay current with changes in payroll tax laws and compliance regulations.
Accounts Payable (50%)
- Process all vendor invoices through AP AI Processing in Global Shop Solutions, verifying accuracy against purchase orders and receiving documentation.
- Assign appropriate general ledger codes to payables, ensuring data is entered timely and correctly.
- Maintain accurate vendor files including W-9s, payment terms, contact information, and resale certificates.
- Prepare weekly check runs, manage the AP aging report, and reconcile accounts payable sub-ledger to the general ledger.
- Monitor and reconcile unbilled receivers, accruals, and prepaid expenses; communicate any fixed asset purchases to the CFO.
- Review, reconcile, and approve submitted employee expense reports via Emburse (Certify) for accuracy, completeness.