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Dice is the leading career destination for tech experts at every stage of their careers. Our client, PROCYON Technostructure, is seeking the following. Apply via Dice today!
Job Title: Executive Administrator
Job Location: Novato, CA or San Francisco, CA
About The Role
We are looking for a highly organized and tech-savvy
Executive Administrator
to provide direct support to our
Managing Director and CEO . The ideal candidate will excel in
calendar management, coordination, and documentation , while also leveraging
AI tools (including ChatGPT)
to streamline daily operations and enhance productivity.
Key Responsibilities
Manage and prioritize complex calendars, schedules, and appointments for the MD and CEO. Organize and coordinate meetings, travel, and events, ensuring efficient time management. Prepare and circulate Meeting Agendas, Minutes of Meetings (MoM), and follow-up action trackers. Draft professional correspondence, reports, and presentations with attention to detail. Leverage AI technologies (ChatGPT, scheduling tools, automation platforms, etc.) to improve workflow efficiency and reduce manual tasks. Conduct research, prepare briefs, and provide insights to support leadership decision-making. Act as the primary point of contact between MD/CEO and internal/external stakeholders. Maintain confidentiality and demonstrate discretion in handling sensitive information.
Required Skills & Experience
4 8 years of experience as an Executive Assistant / Executive Administrator / Chief of Staff support role. Strong background in calendar management, meeting coordination, and stakeholder communication. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack). Hands-on experience with AI-driven productivity tools (ChatGPT, Notion AI, scheduling automation, etc.). Excellent written and verbal communication skills. Ability to multitask, prioritize, and work effectively under pressure. High degree of professionalism, discretion, and organizational skills.
What We Offer
Competitive compensation and benefits. Exposure to CXO-level decision-making and operations.
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Software Development Referrals increase your chances of interviewing at Jobs via Dice by 2x Sign in to set job alerts for “Executive Assistant” roles.
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#J-18808-Ljbffr
Job Title: Executive Administrator
Job Location: Novato, CA or San Francisco, CA
About The Role
We are looking for a highly organized and tech-savvy
Executive Administrator
to provide direct support to our
Managing Director and CEO . The ideal candidate will excel in
calendar management, coordination, and documentation , while also leveraging
AI tools (including ChatGPT)
to streamline daily operations and enhance productivity.
Key Responsibilities
Manage and prioritize complex calendars, schedules, and appointments for the MD and CEO. Organize and coordinate meetings, travel, and events, ensuring efficient time management. Prepare and circulate Meeting Agendas, Minutes of Meetings (MoM), and follow-up action trackers. Draft professional correspondence, reports, and presentations with attention to detail. Leverage AI technologies (ChatGPT, scheduling tools, automation platforms, etc.) to improve workflow efficiency and reduce manual tasks. Conduct research, prepare briefs, and provide insights to support leadership decision-making. Act as the primary point of contact between MD/CEO and internal/external stakeholders. Maintain confidentiality and demonstrate discretion in handling sensitive information.
Required Skills & Experience
4 8 years of experience as an Executive Assistant / Executive Administrator / Chief of Staff support role. Strong background in calendar management, meeting coordination, and stakeholder communication. Proficiency in MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack). Hands-on experience with AI-driven productivity tools (ChatGPT, Notion AI, scheduling automation, etc.). Excellent written and verbal communication skills. Ability to multitask, prioritize, and work effectively under pressure. High degree of professionalism, discretion, and organizational skills.
What We Offer
Competitive compensation and benefits. Exposure to CXO-level decision-making and operations.
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Software Development Referrals increase your chances of interviewing at Jobs via Dice by 2x Sign in to set job alerts for “Executive Assistant” roles.
Executive Assistant to General Partner at VC Firm
San Francisco, CA $170,000.00-$190,000.00 5 days ago Executive Assistant to Partners - Venture Capital Firm
San Francisco, CA $110,000.00-$130,000.00 6 days ago San Francisco, CA $40.00-$50.00 4 days ago San Francisco, CA $68,000.00-$85,000.00 7 months ago San Francisco, CA $120,000.00-$130,000.00 6 days ago San Francisco, CA $85,000.00-$100,000.00 4 days ago Executive Assistant to Partner and Principal at Venture Firm
San Francisco, CA $140,000.00-$160,000.00 3 days ago San Francisco, CA $29.73-$37.84 3 days ago SENIOR MANAGEMENT ASSISTANT (1844) - Multiple Departments Citywide (C00196)
San Francisco, CA $25.00-$35.00 1 month ago San Francisco, CA $200,000.00-$225,000.00 1 month ago Family Personal Assistant/Estate Manager to UHNW Family
San Mateo County, CA $130,000.00-$160,000.00 1 week ago Executive Assistant – PH (affiliate job post)
Executive Assistant to Engineering, Product & Design (EPD)
San Francisco, CA $127,500.00-$172,500.00 2 days ago San Francisco, CA $105,000.00-$115,000.00 2 weeks ago Redwood City, CA $90,000.00-$125,000.00 6 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr