ArentFox Schiff
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Legal Secretary (Litigation)
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ArentFox Schiff 2 days ago Be among the first 25 applicants Join to apply for the
Legal Secretary (Litigation)
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ArentFox Schiff At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic. JOB TITLE : Legal Secretary (Litigation) DEPARTMENT : Secretarial Services REPORTS TO : HR & Secretarial Services Manager FLSA CLASSIFICATION : Non-exempt LOCATION
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This position is available in the following office location(s) – Boston JOB SUMMARY The Legal Secretary is responsible for providing administrative and clerical support to a team consisting of attorneys and/or paralegals. ESSENTIAL DUTIES AND RESPONSIBILITIES* Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software Prepare court filings, government documentation or closing materials, as appropriate for practice of team attorneys and/or paralegals Create shell documents from Forte for use by attorneys, including, if necessary, automatic numbering through Litera and/or native Word Prepare court filings and follow up with attorney service regarding status of filings Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and/or paralegals Filing of documents with various state and district Courts, as well as courts of appeal Create tables of contents and tables of authorities Create and maintain current Proofs of Service and Service Lists Prepare check requests, new case reports, run conflict checks and open new files Daily time entry, as directed by individual team members Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders Answer telephone calls, take notes/messages and redirect calls as appropriate Coordinate travel arrangements for attorneys Process reimbursements and vendor invoices OTHER DUTIES AND RESPONSIBILITIES Coverage for secretarial absences and assistance with overflow work within assigned team Draft standard correspondence and other documents for team approval and use Maintain client lists, contact lists and other electronic databases MINIMUM QUALIFICATIONS Knowledge/Skills/Abilities : Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power and Adobe PDF, Workshare Compare and time and billing software (Elite/3E experience preferred, but not required) Ability to type at least 60 wpm with a high degree of accuracy State and Federal court filing experience required, including E-Filing Ability to work in a team environment with both attorneys and other colleagues Ability to effectively communicate both verbally and in writing Detail oriented with ability to manage multiple projects simultaneously and meet deadlines Flexibility in daily schedule to meet the Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed Education : Minimum high school diploma or equivalent; college degree a plus, but not required. Experience : Minimum of 4 years of legal secretarial experience in a Litigation practice, with at least 3 years of experience supporting billing attorneys. ABOUT ARENTFOX SCHIFF
: ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations. ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance. * A job description is a general description of the function and major duties of a job. It may not specify all duties, tasks, and assignments associated with a job. It is not intended to limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. WORKING CONDITIONS The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements. N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100% Requirement - Frequency Travel - N/A Sitting - Constantly Standing - Occasionally Walking - Frequently Reading - Constantly Typing - Frequently Concentration - Frequently Oral and Written Communication - Frequently Horizontal Reaching - Occasionally Vertical Reaching - Occasionally Twisting - Occasionally Repetitive Arm/Hand/Finger Movements - Frequently Weight - Occasionally, up to 15 lbs. Seniority level
Seniority level Not Applicable Employment type
Employment type Full-time Job function
Job function Administrative and Legal Industries Law Practice Referrals increase your chances of interviewing at ArentFox Schiff by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Disability insurance Child care support Pension plan Get notified about new Legal Secretary jobs in
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Legal Secretary (Litigation)
role at
ArentFox Schiff 2 days ago Be among the first 25 applicants Join to apply for the
Legal Secretary (Litigation)
role at
ArentFox Schiff At ArentFox Schiff, we know that diverse backgrounds produce different perspectives, richer thinking, and more creative solutions to the challenges our clients face. We hope you share that vision. Join us and take on the challenge of doing meaningful work while helping us build a culture that reflects our dedication to diversity, equity, and inclusion. We base all of our employment decisions on merit and do not discriminate on the basis of any legally protected characteristic. JOB TITLE : Legal Secretary (Litigation) DEPARTMENT : Secretarial Services REPORTS TO : HR & Secretarial Services Manager FLSA CLASSIFICATION : Non-exempt LOCATION
:
This position is available in the following office location(s) – Boston JOB SUMMARY The Legal Secretary is responsible for providing administrative and clerical support to a team consisting of attorneys and/or paralegals. ESSENTIAL DUTIES AND RESPONSIBILITIES* Prepare accurate and properly formatted correspondence, memoranda and other legal documents from handwritten drafts and transcription software Prepare court filings, government documentation or closing materials, as appropriate for practice of team attorneys and/or paralegals Create shell documents from Forte for use by attorneys, including, if necessary, automatic numbering through Litera and/or native Word Prepare court filings and follow up with attorney service regarding status of filings Schedule depositions, hearings, and meetings, organizing court reporters, conference rooms, catering and coordinating schedules as appropriate for practice of team attorneys and/or paralegals Filing of documents with various state and district Courts, as well as courts of appeal Create tables of contents and tables of authorities Create and maintain current Proofs of Service and Service Lists Prepare check requests, new case reports, run conflict checks and open new files Daily time entry, as directed by individual team members Prepare client billing, including review and edit of proformas as directed by billing attorney, preparation of cover letters, copying/scanning and mailing/emailing finalized bills to client and Accounting Department Organize, scan, copy, fax and/or file legal documents in both paper files and in document management system, as appropriate Facilitate the meeting of deadlines by keeping multiple agendas/calendars and provide timely reminders Answer telephone calls, take notes/messages and redirect calls as appropriate Coordinate travel arrangements for attorneys Process reimbursements and vendor invoices OTHER DUTIES AND RESPONSIBILITIES Coverage for secretarial absences and assistance with overflow work within assigned team Draft standard correspondence and other documents for team approval and use Maintain client lists, contact lists and other electronic databases MINIMUM QUALIFICATIONS Knowledge/Skills/Abilities : Knowledge of and proficiency in current office technology, including but not limited to, the MS Office Suite (Outlook, Word, Excel, PowerPoint), iManage, Nuance Power and Adobe PDF, Workshare Compare and time and billing software (Elite/3E experience preferred, but not required) Ability to type at least 60 wpm with a high degree of accuracy State and Federal court filing experience required, including E-Filing Ability to work in a team environment with both attorneys and other colleagues Ability to effectively communicate both verbally and in writing Detail oriented with ability to manage multiple projects simultaneously and meet deadlines Flexibility in daily schedule to meet the Firm’s needs during periods of heavy workload or special projects; availability to work scheduled overtime, as needed Education : Minimum high school diploma or equivalent; college degree a plus, but not required. Experience : Minimum of 4 years of legal secretarial experience in a Litigation practice, with at least 3 years of experience supporting billing attorneys. ABOUT ARENTFOX SCHIFF
: ArentFox Schiff LLP is internationally recognized in core industries where business and the law intersect. With more than 600 lawyers and policy professionals, the firm serves as a destination for an international roster of corporations, governments, private individuals, and trade associations. ArentFox Schiff is committed to equal employment opportunity and diversity in the workplace. We base all employment decisions on merit and maintain a policy of considering all qualified applicants for employment without regard to race, color, religion or creed, sex, gender, sexual orientation, gender identity or expression, age, citizenship status, order of protection status, national origin, ancestry, medical condition, genetic information, marital status, physical or mental disability, parental status, source of income, military or veteran status, unfavorable discharge from military service, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chance Ordinance. * A job description is a general description of the function and major duties of a job. It may not specify all duties, tasks, and assignments associated with a job. It is not intended to limit or in any way modify the right of management to direct, assign, and control the work of employees in a unit. Accuracy, attention to detail, ability to work effectively in a team environment, and ability to work in an atmosphere of multiple projects and shifting priorities are requirements of all jobs at ArentFox Schiff LLP. WORKING CONDITIONS The following table indicates the degree of working conditions expected for the job. Reasonable accommodations may be made to enable individuals with disabilities to meet these requirements. N/A = 0-10%, Occasionally = 11-33%, Frequently = 34 - 66%, Constantly = 67 - 100% Requirement - Frequency Travel - N/A Sitting - Constantly Standing - Occasionally Walking - Frequently Reading - Constantly Typing - Frequently Concentration - Frequently Oral and Written Communication - Frequently Horizontal Reaching - Occasionally Vertical Reaching - Occasionally Twisting - Occasionally Repetitive Arm/Hand/Finger Movements - Frequently Weight - Occasionally, up to 15 lbs. Seniority level
Seniority level Not Applicable Employment type
Employment type Full-time Job function
Job function Administrative and Legal Industries Law Practice Referrals increase your chances of interviewing at ArentFox Schiff by 2x Inferred from the description for this job
Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Disability insurance Child care support Pension plan Get notified about new Legal Secretary jobs in
Boston, MA . Boston, MA $72,907.00-$109,362.00 2 weeks ago Boston, MA $48,000.00-$50,000.00 2 weeks ago Legal Administrative Assistant/Office Coordinator
Boston, MA $64,000.00-$95,000.00 1 day ago Boston, MA $45,000.00-$55,000.00 2 weeks ago Legal Secretary - Commercial Direct Placement - Greenburg Traurig
Boston, MA $70,000.00-$80,000.00 2 weeks ago Braintree, MA $50,000.00-$75,000.00 1 week ago Greater Boston $85,000.00-$95,000.00 2 weeks ago Boston, MA $65,000.00-$75,000.00 3 days ago Boston, MA $45,000.00-$55,000.00 2 days ago Legal Executive Assistant to General Counsel
Boston, MA $80,000.00-$120,000.00 4 days ago Boston, MA $115,000.00-$135,000.00 3 days ago Boston, MA $55,000.00-$85,000.00 4 days ago Wellesley, MA $55,000.00-$70,000.00 4 days ago Newton, MA $80,000.00-$90,000.00 1 day ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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