Specialty Products and Insulation
Summary
The Receptionist/Administrative Assistant will perform a variety of general clerical tasks and administrative support to ensure the efficient operation of the office.
Areas of responsibilities may include but are not limited to: Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment. Organize and schedule meetings and appointments for the leadership team Prepare expense reports for leadership team Book travel arrangements as requested for leadership team Organize quarterly and annual leadership conferences Retrieve, receive, collate, and distribute mail Prepare certified mail slips and take outgoing mail to box or post office, as relevant Manage corporate FedEx incoming/outgoing packages Prepare, manage, and edit communications as requested, such as memos, emails, invoices, reports, and other correspondence Create and maintain filing systems, both electronic and physical, in a confidential manner Liaise with the property management office and forward emails to relevant employees Order and manage office and kitchen supplies Organize corporate entertainment including meals, birthdays, and outings Notarize official documents Education, Skills, Experience, and Knowledge
High school diploma or general education degree (GED); or two to three years of related experience and/or training; or equivalent combination of education and experience. Strong verbal and written communication skills Notary certification or ability to attend and pass the notary classes and exam Proven administrative or assistant experience Knowledge of Microsoft Office Products, office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills
Work Environment
Office environment
Physical demands may include but are not limited to:
Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs.
Travel
None
Exemption Status
Non-exempt
The Receptionist/Administrative Assistant will perform a variety of general clerical tasks and administrative support to ensure the efficient operation of the office.
Areas of responsibilities may include but are not limited to: Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment. Organize and schedule meetings and appointments for the leadership team Prepare expense reports for leadership team Book travel arrangements as requested for leadership team Organize quarterly and annual leadership conferences Retrieve, receive, collate, and distribute mail Prepare certified mail slips and take outgoing mail to box or post office, as relevant Manage corporate FedEx incoming/outgoing packages Prepare, manage, and edit communications as requested, such as memos, emails, invoices, reports, and other correspondence Create and maintain filing systems, both electronic and physical, in a confidential manner Liaise with the property management office and forward emails to relevant employees Order and manage office and kitchen supplies Organize corporate entertainment including meals, birthdays, and outings Notarize official documents Education, Skills, Experience, and Knowledge
High school diploma or general education degree (GED); or two to three years of related experience and/or training; or equivalent combination of education and experience. Strong verbal and written communication skills Notary certification or ability to attend and pass the notary classes and exam Proven administrative or assistant experience Knowledge of Microsoft Office Products, office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills
Work Environment
Office environment
Physical demands may include but are not limited to:
Moderate walking, standing, and/or climbing; light lifting and carrying, stooping, bending, kneeling, and reaching. Must be able to lift a minimum of 30 lbs.
Travel
None
Exemption Status
Non-exempt