One Workplace
Accounts Payable Specialist
Process a high volume of daily Accounts Payable invoices and twice weekly check runs. Assist vendors with issues, reports, and filings. Collaborate with the Finance Team on audits, compliance and meeting fiscal deadlines. Responsibilities: Process a high volume of Accounts Payable invoices (1,500
3,000 per month) Process Payment Requests, Vendor Deposit Request and Credit Card Statements Review all invoices for appropriate documentation and approval prior to payment. Work with both internal and external customers to resolve issues in a professional and timely manner. Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies. Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices. Assist with twice weekly Payment Runs (checks, ACH, wires, AMEX) Monitor and reconcile Accounts Payable aging and Vendor Deposit Report Maintains accurate Accounts Payable records and files to ensure compliance with IRS rules. Assists with annual audit and PBC's, as well as month end closing. Assists with preparing annual filing of 1099s for vendors and partners. Assists in maintaining appropriate process documentation for the full cycle Accounts Payables process. Assists with other projects as needed. Qualifications: Education/Experience Associates Arts degree, with courses in accounting preferred 2
3 years' experience in an Accounts Payable role Knowledge/Skills/Abilities Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts Proficient in Excel and Word, 10-key by touch, strong typing skills and ability to learn internal systems Must be self-motivated with ability to work independently and with a team in a fast paced, high volume environment Requires understanding of general business practices Must be an effective problem solver and have ability to make decisions High attention to detail, accuracy and timeliness required Effective written and verbal communication skills
Process a high volume of daily Accounts Payable invoices and twice weekly check runs. Assist vendors with issues, reports, and filings. Collaborate with the Finance Team on audits, compliance and meeting fiscal deadlines. Responsibilities: Process a high volume of Accounts Payable invoices (1,500
3,000 per month) Process Payment Requests, Vendor Deposit Request and Credit Card Statements Review all invoices for appropriate documentation and approval prior to payment. Work with both internal and external customers to resolve issues in a professional and timely manner. Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies. Maintain files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices. Assist with twice weekly Payment Runs (checks, ACH, wires, AMEX) Monitor and reconcile Accounts Payable aging and Vendor Deposit Report Maintains accurate Accounts Payable records and files to ensure compliance with IRS rules. Assists with annual audit and PBC's, as well as month end closing. Assists with preparing annual filing of 1099s for vendors and partners. Assists in maintaining appropriate process documentation for the full cycle Accounts Payables process. Assists with other projects as needed. Qualifications: Education/Experience Associates Arts degree, with courses in accounting preferred 2
3 years' experience in an Accounts Payable role Knowledge/Skills/Abilities Thorough knowledge of applicable accounts payable/general ledger systems and procedures and financial chart of accounts Proficient in Excel and Word, 10-key by touch, strong typing skills and ability to learn internal systems Must be self-motivated with ability to work independently and with a team in a fast paced, high volume environment Requires understanding of general business practices Must be an effective problem solver and have ability to make decisions High attention to detail, accuracy and timeliness required Effective written and verbal communication skills