Biola University
Program Administrator for Talbot Strategic Initiatives
Biola University, Washington, District of Columbia, us, 20022
Program Administrator For Talbot Strategic Initiatives
The Program Administrator is responsible for assisting the Director of Strategic Initiatives with the creation, implementation, oversight, and day-to-day operations of Talbot's initiatives. Alignment with Theological Positions The person who fills this position must be someone who personally agrees with Biola's Articles of Faith and who is supportive of the positions taken by Biola as contained in its Statement of Biblical Principles and Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola. Department Talbot Supervisor Director of Strategic Initiatives Educational Requirements High School diploma required, B.A. and/or some academic background strongly preferred. Work Requirements Non-Exempt (02), full-time 40 hours per week, 12 months per year This position requires some personal attendance at Biola's campus in La Mirada, CA. Essential Duties The Program Administrator is responsible for the administration of all new initiatives until the initiative is financially self-sustaining and new leadership has been implemented. This includes, but is not limited to: Talbot Embedded Grants (New Applications, In Review, and Awarded) Talbot Marketing Road Tours Talbot Marketing and Publicity Talbot Annual Ministry Conference Talbot Ministry Advisory Board The Program Administrator collaborates with the initiative director and administrative team of all established initiatives. This includes, but is not limited to: Talbot Korean Masters Programs (TKMPs) Kids From Hard Places Initiative (KFHP) Talbot en Espaol (TES) Biola Initiative for Chinese Theology (BICT) Center for Marriage and Relationships (CMR) Center for the Study of the Work and Ministry of the Holy Spirit Today (CSWMHST) Assistant to the Director Provide general administrative office support to the Director of Strategic Initiatives, including but not limited to: Coordinate and manage daily appointment schedules, including travel, off-campus meetings, and project deadlines. Process and manage travel arrangements. Provide general office administrative support including preparing letters, drafting and editing reports, proofreading materials, managing email correspondence, and serving as a liaison for Talbot's initiatives. Prepare and track all accounting documents, such as Reimbursement Requests, Journal Entries, Journal Receipts, Compensation Requests, Wire Transfers, and assisting with Concur. Performs other work-related duties as assigned. General Administrative Duties Prepare and manage budget reports for new initiatives. Monitor student scholarship accounts and process disbursement requests. Coordinate course schedules and course information with the core academic department academic coordinators for initiative-connected courses. Monitor course registration and coordinate enrollment requirements with the Director, the faculty, and the department academic coordinators for initiative-connected courses. Assist with correspondence, projects, and reports. Plan, manage, and execute all events for new initiatives, including, but not limited to, securing venues, coordinating catering, managing publicity and registration, coordinating event staff, executing agreements and payments, and ordering supplies. Coordinate MOAs and invoices between Talbot and external relationships (donors, foundations, churches, parachurch organizations, independent contractors, vendors, etc.). Coordinate orders for and assist with the set up of Talbot Embedded cohort sites. Assist Graduate Admissions with Talbot Embedded inquiries. Manage an integrated database for Talbot Embedded prospective students, applicants, current students, and alumni. Coordinate travel and logistics for cohort intensives with the sites, and Talbot faculty and administrative staff. Required Skills and Qualifications Understanding of and commitment to the mission of Talbot School of Theology. 2-4 years of administrative office experience. Some experience working in an academic environment is preferred. Self-initiating person who is organized and able to work independently with minimal supervision. Excellent written and verbal communication, grammar and spelling skills, and telephone manners. Ability to formulate and articulate sound policies. Demonstrate capacity to identify, resolve, and consult on a wide range of administrative and personnel issues. High level of computer skills with working knowledge of Mac and PC computers, Microsoft Office, Google Applications, and Adobe Acrobat. Type a minimum of 50-65 words per minute with accuracy. Demonstrated experience in successful completion of multiple significant projects, events and responsibilities. Warm, interpersonal skills, personable, cordial, professional demeanor, and works well with a team. Ability to work with many different people and handle a variety of tasks, all with a good sense of humor. Dependability, integrity and ability to receive and implement suggestions from supervisors. Willing to be flexible and sustain a learning posture. Open to supervision with a teachable spirit. Ethical competence. Ability to work with a diverse constituency and promote an effective work environment. Strong, stable and mature Christian faith. Maintain a lifestyle consistent with sound Christian principles and the standards of conduct of Biola University. Willing to work at occasional evening or weekend events. Willing and able to walk substantial distances and climb stairs on campus without accommodation. Willing and able to serve as interdepartmental courier, making frequent deliveries and pickups and performing other jobs that require substantial walking around the campus and climbing stairs. Able to lift heavy boxes and packages while sorting and delivering the mail. Hiring Range: $27.00 - 32.00 per hour
The Program Administrator is responsible for assisting the Director of Strategic Initiatives with the creation, implementation, oversight, and day-to-day operations of Talbot's initiatives. Alignment with Theological Positions The person who fills this position must be someone who personally agrees with Biola's Articles of Faith and who is supportive of the positions taken by Biola as contained in its Statement of Biblical Principles and Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola. Department Talbot Supervisor Director of Strategic Initiatives Educational Requirements High School diploma required, B.A. and/or some academic background strongly preferred. Work Requirements Non-Exempt (02), full-time 40 hours per week, 12 months per year This position requires some personal attendance at Biola's campus in La Mirada, CA. Essential Duties The Program Administrator is responsible for the administration of all new initiatives until the initiative is financially self-sustaining and new leadership has been implemented. This includes, but is not limited to: Talbot Embedded Grants (New Applications, In Review, and Awarded) Talbot Marketing Road Tours Talbot Marketing and Publicity Talbot Annual Ministry Conference Talbot Ministry Advisory Board The Program Administrator collaborates with the initiative director and administrative team of all established initiatives. This includes, but is not limited to: Talbot Korean Masters Programs (TKMPs) Kids From Hard Places Initiative (KFHP) Talbot en Espaol (TES) Biola Initiative for Chinese Theology (BICT) Center for Marriage and Relationships (CMR) Center for the Study of the Work and Ministry of the Holy Spirit Today (CSWMHST) Assistant to the Director Provide general administrative office support to the Director of Strategic Initiatives, including but not limited to: Coordinate and manage daily appointment schedules, including travel, off-campus meetings, and project deadlines. Process and manage travel arrangements. Provide general office administrative support including preparing letters, drafting and editing reports, proofreading materials, managing email correspondence, and serving as a liaison for Talbot's initiatives. Prepare and track all accounting documents, such as Reimbursement Requests, Journal Entries, Journal Receipts, Compensation Requests, Wire Transfers, and assisting with Concur. Performs other work-related duties as assigned. General Administrative Duties Prepare and manage budget reports for new initiatives. Monitor student scholarship accounts and process disbursement requests. Coordinate course schedules and course information with the core academic department academic coordinators for initiative-connected courses. Monitor course registration and coordinate enrollment requirements with the Director, the faculty, and the department academic coordinators for initiative-connected courses. Assist with correspondence, projects, and reports. Plan, manage, and execute all events for new initiatives, including, but not limited to, securing venues, coordinating catering, managing publicity and registration, coordinating event staff, executing agreements and payments, and ordering supplies. Coordinate MOAs and invoices between Talbot and external relationships (donors, foundations, churches, parachurch organizations, independent contractors, vendors, etc.). Coordinate orders for and assist with the set up of Talbot Embedded cohort sites. Assist Graduate Admissions with Talbot Embedded inquiries. Manage an integrated database for Talbot Embedded prospective students, applicants, current students, and alumni. Coordinate travel and logistics for cohort intensives with the sites, and Talbot faculty and administrative staff. Required Skills and Qualifications Understanding of and commitment to the mission of Talbot School of Theology. 2-4 years of administrative office experience. Some experience working in an academic environment is preferred. Self-initiating person who is organized and able to work independently with minimal supervision. Excellent written and verbal communication, grammar and spelling skills, and telephone manners. Ability to formulate and articulate sound policies. Demonstrate capacity to identify, resolve, and consult on a wide range of administrative and personnel issues. High level of computer skills with working knowledge of Mac and PC computers, Microsoft Office, Google Applications, and Adobe Acrobat. Type a minimum of 50-65 words per minute with accuracy. Demonstrated experience in successful completion of multiple significant projects, events and responsibilities. Warm, interpersonal skills, personable, cordial, professional demeanor, and works well with a team. Ability to work with many different people and handle a variety of tasks, all with a good sense of humor. Dependability, integrity and ability to receive and implement suggestions from supervisors. Willing to be flexible and sustain a learning posture. Open to supervision with a teachable spirit. Ethical competence. Ability to work with a diverse constituency and promote an effective work environment. Strong, stable and mature Christian faith. Maintain a lifestyle consistent with sound Christian principles and the standards of conduct of Biola University. Willing to work at occasional evening or weekend events. Willing and able to walk substantial distances and climb stairs on campus without accommodation. Willing and able to serve as interdepartmental courier, making frequent deliveries and pickups and performing other jobs that require substantial walking around the campus and climbing stairs. Able to lift heavy boxes and packages while sorting and delivering the mail. Hiring Range: $27.00 - 32.00 per hour