Van Beek Natural Science
Executive Operations Assistant
Van Beek Natural Science, Orange City, Iowa, United States, 51041
Job Summary:
The
Executive Operations Assistant
is a key support role, working closely with the
VP of Operations
and
CEO
to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative, communication, and project coordination skills. The ideal candidate will serve as a strategic partner, handling executive support duties while also contributing to operational efficiency and organizational success.
Key Responsibilities: Executive Support: Manage the calendars, schedules, and travel arrangements for the
VP of Operations
and
CEO . Prepare reports, presentations, and executive correspondence. Act as a liaison between the executives and internal/external stakeholders. Coordinate and organize executive meetings, board meetings, and company-wide initiatives. Handle confidential information with discretion and professionalism. Operations & Project Coordination: Assist the VP of Operations in monitoring and tracking key operational projects. Support process improvements and workflow efficiencies within the organization. Conduct research, gather data, and provide insights to support strategic decision-making. Ensure smooth communication between departments and executive leadership. Help manage operational budgets, expense reports, and vendor relationships. Administrative & Office Management: Oversee office operations, including supply management and facilities coordination. Assist with HR-related tasks such as employee onboarding, policy updates, and engagement initiatives. Maintain and organize company records, ensuring easy access for executives. Draft internal communications and announcements as needed. Qualifications & Skills:
Education:
Bachelor's degree in business administration, management, or a related field preferred. Experience:
3-5+ years in executive assistance, operations support, or a similar role. Strong proficiency in
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
and project management tools (Asana, Trello, Monday.com, etc.). Exceptional
organizational and multitasking
abilities. Strong problem-solving skills with attention to detail. Ability to work independently, prioritize tasks, and meet tight deadlines. Excellent
written and verbal communication skills
with a professional demeanor. Experience handling sensitive and confidential information with discretion.
The
Executive Operations Assistant
is a key support role, working closely with the
VP of Operations
and
CEO
to ensure efficient executive functions and smooth business operations. This position requires a highly organized and proactive individual with exceptional administrative, communication, and project coordination skills. The ideal candidate will serve as a strategic partner, handling executive support duties while also contributing to operational efficiency and organizational success.
Key Responsibilities: Executive Support: Manage the calendars, schedules, and travel arrangements for the
VP of Operations
and
CEO . Prepare reports, presentations, and executive correspondence. Act as a liaison between the executives and internal/external stakeholders. Coordinate and organize executive meetings, board meetings, and company-wide initiatives. Handle confidential information with discretion and professionalism. Operations & Project Coordination: Assist the VP of Operations in monitoring and tracking key operational projects. Support process improvements and workflow efficiencies within the organization. Conduct research, gather data, and provide insights to support strategic decision-making. Ensure smooth communication between departments and executive leadership. Help manage operational budgets, expense reports, and vendor relationships. Administrative & Office Management: Oversee office operations, including supply management and facilities coordination. Assist with HR-related tasks such as employee onboarding, policy updates, and engagement initiatives. Maintain and organize company records, ensuring easy access for executives. Draft internal communications and announcements as needed. Qualifications & Skills:
Education:
Bachelor's degree in business administration, management, or a related field preferred. Experience:
3-5+ years in executive assistance, operations support, or a similar role. Strong proficiency in
Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
and project management tools (Asana, Trello, Monday.com, etc.). Exceptional
organizational and multitasking
abilities. Strong problem-solving skills with attention to detail. Ability to work independently, prioritize tasks, and meet tight deadlines. Excellent
written and verbal communication skills
with a professional demeanor. Experience handling sensitive and confidential information with discretion.