Delaware Staffing
Executive Administrative Assistant
Delaware Staffing, New Castle, Delaware, United States, 19720
Executive Administrative Assistant
We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. Responsibilities include organizing and scheduling activities such as meetings, travel, and department events for the Senior Management Team. Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity. Handle confidential and non-routine information with utmost discretion. Coordinate company events, working either independently or as part of a team on special or ongoing projects. Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations. Ensure general office services and equipment are in order, providing assistance with related issues as needed. Sort and distribute incoming mail and arrange for outgoing shipments. Run general office errands as required. Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites. Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts. Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work. Requirements include a minimum of 2 years of experience as an Executive Administrative Assistant. Proficiency in account reconciliation, experience with accounts payable (AP) and accounts receivable (AR), familiarity with billing processes and data entry tasks, and competence in invoice processing are necessary. Proficient in Microsoft Excel, Oracle, and QuickBooks. Familiarity with SAP software. Skilled in providing administrative assistance and performing clerical duties. Proficient in Microsoft Office Suites including Microsoft PowerPoint. Ability to prepare and manage PowerPoint presentations. Experience in executive leadership and working with account executives. Familiarity with executive search processes and experience in high-level executive recruitment.
We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. Responsibilities include organizing and scheduling activities such as meetings, travel, and department events for the Senior Management Team. Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity. Handle confidential and non-routine information with utmost discretion. Coordinate company events, working either independently or as part of a team on special or ongoing projects. Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations. Ensure general office services and equipment are in order, providing assistance with related issues as needed. Sort and distribute incoming mail and arrange for outgoing shipments. Run general office errands as required. Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites. Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts. Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work. Requirements include a minimum of 2 years of experience as an Executive Administrative Assistant. Proficiency in account reconciliation, experience with accounts payable (AP) and accounts receivable (AR), familiarity with billing processes and data entry tasks, and competence in invoice processing are necessary. Proficient in Microsoft Excel, Oracle, and QuickBooks. Familiarity with SAP software. Skilled in providing administrative assistance and performing clerical duties. Proficient in Microsoft Office Suites including Microsoft PowerPoint. Ability to prepare and manage PowerPoint presentations. Experience in executive leadership and working with account executives. Familiarity with executive search processes and experience in high-level executive recruitment.