UAMS - University of Arkansas for Medical Sciences
Executive Assistant II
UAMS - University of Arkansas for Medical Sciences, Little Rock, Arkansas, United States, 72208
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Executive Assistant II
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UAMS - University of Arkansas for Medical Sciences 5 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant II
role at
UAMS - University of Arkansas for Medical Sciences Get AI-powered advice on this job and more exclusive features. Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.
Closing Date:
09/20/2025
Type of Position:
Professional Staff - Operations
Job Type:
Regular
Work Shift:
Day Shift (United States of America)
Sponsorship Available:
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks
(available for benefits eligible positions only):
Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply
link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
CHP | DN/GC Dept Admin
Department's Website:
https://healthprofessions.uams.edu/
https://healthprofessions.uams.edu/genetic-counseling/
https://healthprofessions.uams.edu/dietetics-and-nutrition/
Summary of Job Duties:
This position is located in Little Rock; remote work is not available.
The Executive Assistant II in the College of Health Professions provides administrative support to the Associate Dean for Research, the Chair of the Dietetics and Nutrition Program, and the Chair of the Genetic Counseling Program. The role supports the daily operations of assigned programs by coordinating communications, scheduling, reporting, and student recruitment/admissions activities. Responsibilities also include preparing and processing contracts and affiliation agreements, maintaining office equipment and supply inventories, and managing work orders with campus services. Working in a collaborative team environment, this position follows established policies and procedures and receives detailed instructions for new assignments while performing routine duties independently.
Qualifications:
Minimum Qualifications
Baccalaureate Degree plus three (3) years of administrative or related experience OR High School Diploma/GED plus seven (7) years of administrative or related experience Must be proficient with Microsoft Office programs, including Outlook, Word, SharePoint, Forms and Excel. Must have good communication skills. Must be detailed oriented, self-directed, motivated, team-oriented, have ability to multi-task, possess strong organizational skills, problem-solving skills, time management, excellent written and oral communication and interpersonal skills.
Preferred Qualifications
Three (3) years of executive office experience preferred Experience with Workday is preferred.
Additional Information:
Responsibilities:
Inventory and Financial Reporting
Maintain office equipment and assist with inventory of office, educational, and clinical supplies. Prepare and process work orders for Physical Plant, Telecommunications, and Creative Services. Serve as the primary contact for Property Services to ensure accurate department inventory records. Prepare and distribute financial reports as required. Collect and deposit funds following UAMS/CHP Cash Handling Procedures.
Communication, Scheduling, and Reporting
Serve as primary point of contact for vendors, internal, and external stakeholders. Prepare and process correspondence including letters and memoranda. Schedule and attend department meetings; assist with agenda preparation and compile/distribute meeting materials. Coordinate special events including facility reservations, catering, and logistics. Reserve classroom space in accordance with course schedules. Provide administrative support for faculty research and scholarly activity, including semi-annual reporting. Upload syllabi and course evaluations to the College SharePoint site. Complete adjunct faculty request documentation and submit to the Deans Office by established deadlines.
Student Recruitment and Admissions Support
Manage and update the database for incoming student applications and transcripts. Assist co-chairs, directors, and faculty with the admissions process by: Responding to applicant inquiries. Scheduling admission interviews. Ensuring compliance with CHP, UAMS, accreditation, federal, and state regulations. Maintain confidentiality of all applicant information. Prepare admissions letters, packets, and acknowledgment correspondence. Organize and process recruitment materials for faculty and student recruitment activities.
Research Support (CHP Research Assistant)
Compile and manage the bi-annual Scholarly Activities report. Track and notify the College of upcoming research activities and grant opportunities. Monitor and report CHP grant submissions and deadlines. Attend Scholarly Activities Committee meetings. Maintain and update the CHP Research website with accurate information.
Other Duties As Assigned
Salary Information:
Commensurate with education and experience
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing, Sitting, Talking
Frequent Physical Activity:
Feeling, Manipulate items with fingers, including keyboarding
Occasional Physical Activity:
Crawling, Crouching, Kneeling, Lifting, Pulling, Pushing, Reaching, Standing, Walking
Benefits Eligible:
Yes
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
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Executive Assistant II
role at
UAMS - University of Arkansas for Medical Sciences 5 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant II
role at
UAMS - University of Arkansas for Medical Sciences Get AI-powered advice on this job and more exclusive features. Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for Find Jobs for Students.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through My Draft Applications located on your Candidate Home page.
Closing Date:
09/20/2025
Type of Position:
Professional Staff - Operations
Job Type:
Regular
Work Shift:
Day Shift (United States of America)
Sponsorship Available:
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks
(available for benefits eligible positions only):
Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply
link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
CHP | DN/GC Dept Admin
Department's Website:
https://healthprofessions.uams.edu/
https://healthprofessions.uams.edu/genetic-counseling/
https://healthprofessions.uams.edu/dietetics-and-nutrition/
Summary of Job Duties:
This position is located in Little Rock; remote work is not available.
The Executive Assistant II in the College of Health Professions provides administrative support to the Associate Dean for Research, the Chair of the Dietetics and Nutrition Program, and the Chair of the Genetic Counseling Program. The role supports the daily operations of assigned programs by coordinating communications, scheduling, reporting, and student recruitment/admissions activities. Responsibilities also include preparing and processing contracts and affiliation agreements, maintaining office equipment and supply inventories, and managing work orders with campus services. Working in a collaborative team environment, this position follows established policies and procedures and receives detailed instructions for new assignments while performing routine duties independently.
Qualifications:
Minimum Qualifications
Baccalaureate Degree plus three (3) years of administrative or related experience OR High School Diploma/GED plus seven (7) years of administrative or related experience Must be proficient with Microsoft Office programs, including Outlook, Word, SharePoint, Forms and Excel. Must have good communication skills. Must be detailed oriented, self-directed, motivated, team-oriented, have ability to multi-task, possess strong organizational skills, problem-solving skills, time management, excellent written and oral communication and interpersonal skills.
Preferred Qualifications
Three (3) years of executive office experience preferred Experience with Workday is preferred.
Additional Information:
Responsibilities:
Inventory and Financial Reporting
Maintain office equipment and assist with inventory of office, educational, and clinical supplies. Prepare and process work orders for Physical Plant, Telecommunications, and Creative Services. Serve as the primary contact for Property Services to ensure accurate department inventory records. Prepare and distribute financial reports as required. Collect and deposit funds following UAMS/CHP Cash Handling Procedures.
Communication, Scheduling, and Reporting
Serve as primary point of contact for vendors, internal, and external stakeholders. Prepare and process correspondence including letters and memoranda. Schedule and attend department meetings; assist with agenda preparation and compile/distribute meeting materials. Coordinate special events including facility reservations, catering, and logistics. Reserve classroom space in accordance with course schedules. Provide administrative support for faculty research and scholarly activity, including semi-annual reporting. Upload syllabi and course evaluations to the College SharePoint site. Complete adjunct faculty request documentation and submit to the Deans Office by established deadlines.
Student Recruitment and Admissions Support
Manage and update the database for incoming student applications and transcripts. Assist co-chairs, directors, and faculty with the admissions process by: Responding to applicant inquiries. Scheduling admission interviews. Ensuring compliance with CHP, UAMS, accreditation, federal, and state regulations. Maintain confidentiality of all applicant information. Prepare admissions letters, packets, and acknowledgment correspondence. Organize and process recruitment materials for faculty and student recruitment activities.
Research Support (CHP Research Assistant)
Compile and manage the bi-annual Scholarly Activities report. Track and notify the College of upcoming research activities and grant opportunities. Monitor and report CHP grant submissions and deadlines. Attend Scholarly Activities Committee meetings. Maintain and update the CHP Research website with accurate information.
Other Duties As Assigned
Salary Information:
Commensurate with education and experience
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
Hearing, Sitting, Talking
Frequent Physical Activity:
Feeling, Manipulate items with fingers, including keyboarding
Occasional Physical Activity:
Crawling, Crouching, Kneeling, Lifting, Pulling, Pushing, Reaching, Standing, Walking
Benefits Eligible:
Yes
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Hospitals and Health Care Referrals increase your chances of interviewing at UAMS - University of Arkansas for Medical Sciences by 2x Get notified about new Executive Assistant jobs in
Little Rock, AR . Executive Assistant to Vice President of Marketing and Communications
Little Rock, AR $68,600.00-$85,750.00 7 hours ago Little Rock, AR $57,351.00-$84,879.00 5 days ago Admin/Personal Assistant (USA APPLICANTS ONLY)
Executive Assistant to Chief Executive Officer
Special Assistant to the Arkansas Attorney General
Legal Administrative Assistant - Little Rock, AR
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr