University of Idaho
Join to apply for the
Executive Assistant I
role at
University of Idaho 2 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant I
role at
University of Idaho Posting Number:
SP004985P
Division/College:
College of Agricultural & Life Sciences
Department:
College of Agricultural & Life Sciences
Location:
Moscow
Posting Context Statement
CALS Administrative Services supports the college in personnel and financial operations. This position works closely with units/departments to provide administrative oversight, communication and interaction to support staff in personnel processes. The position also works closely with central UI offices to research processes/procedures and provide interpretation and recommendations to assist administrators, departments and supervisors.
Position Overview
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.
Duties May Include
Administrative and operational support:
Maintain calendars, databases, confidential records and systems Provide administrative and logistical support Coordinate office operations and administrative functions; may monitor staff work activities May provide support for financial and/or personnel processes
Project And Initiative Support
Distribute agendas, take notes, compile and distribute material, document task assignments Develop and maintain liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors Support the strategic planning process
Information Gathering And Reporting
Review and screen incoming/outgoing correspondence and phone calls, referring as needed Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations Coordinate collection of data and materials for reports, records, and other administrative documents
Other duties as assigned
Required Experience
Three years providing administrative or business operations support Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research
Required Education
High School Diploma or equivalent
Required Other
None
Additional Preferred
Bachelors degree in related area Ability to: Work and communicate effectively in person and in writing with professionals, including faculty and other professionals in the private and public sectors Work effectively and efficiently with little or no supervision Make decisions independently and/or seek advice from appropriate personnel
Experience
With University of Idaho systems and applications Working in an academic setting Researching, interpreting and applying laws, rules, regulations, policies and procedures Developing, recommending and evaluating program procedures and recommending changes Developing technical written materials such as policies, technical manuals or rules/regulations Providing technical program support and serving as a liaison between internal and external stakeholders With hiring practices, concepts and legal requirements Analyzing and computing salary information Familiarity with the land-grant institution and Extension system
Physical Requirements & Working Conditions
None
Degree Requirement
N/A: No degree requirement
FLSA Status:
Non-Exempt
Employee Category:
Classified
Pay Range:
$26.87 per hour or higher depending on experience
Type of Appointment:
_of_Appointment
Fte
1.0
Full Time/Part Time:
Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy:
No
Posting Date:
08/20/2025
Closing Date:
09/03/2025
Open Until Filled:
No
Special Instructions To Applicants
IMPORTANT: To be considered, your Letter of Qualification must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.
If you would like to receive a full position description that includes the position responsibilities, please email Dayna Willis at dwillis@uidaho.edu and request that one be sent to you.
Applicant Resources:
https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/49272
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
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Seniority level
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Job function
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Executive Assistant I
role at
University of Idaho 2 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant I
role at
University of Idaho Posting Number:
SP004985P
Division/College:
College of Agricultural & Life Sciences
Department:
College of Agricultural & Life Sciences
Location:
Moscow
Posting Context Statement
CALS Administrative Services supports the college in personnel and financial operations. This position works closely with units/departments to provide administrative oversight, communication and interaction to support staff in personnel processes. The position also works closely with central UI offices to research processes/procedures and provide interpretation and recommendations to assist administrators, departments and supervisors.
Position Overview
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.
Duties May Include
Administrative and operational support:
Maintain calendars, databases, confidential records and systems Provide administrative and logistical support Coordinate office operations and administrative functions; may monitor staff work activities May provide support for financial and/or personnel processes
Project And Initiative Support
Distribute agendas, take notes, compile and distribute material, document task assignments Develop and maintain liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors Support the strategic planning process
Information Gathering And Reporting
Review and screen incoming/outgoing correspondence and phone calls, referring as needed Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations Coordinate collection of data and materials for reports, records, and other administrative documents
Other duties as assigned
Required Experience
Three years providing administrative or business operations support Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, developing spreadsheets, email and internet research
Required Education
High School Diploma or equivalent
Required Other
None
Additional Preferred
Bachelors degree in related area Ability to: Work and communicate effectively in person and in writing with professionals, including faculty and other professionals in the private and public sectors Work effectively and efficiently with little or no supervision Make decisions independently and/or seek advice from appropriate personnel
Experience
With University of Idaho systems and applications Working in an academic setting Researching, interpreting and applying laws, rules, regulations, policies and procedures Developing, recommending and evaluating program procedures and recommending changes Developing technical written materials such as policies, technical manuals or rules/regulations Providing technical program support and serving as a liaison between internal and external stakeholders With hiring practices, concepts and legal requirements Analyzing and computing salary information Familiarity with the land-grant institution and Extension system
Physical Requirements & Working Conditions
None
Degree Requirement
N/A: No degree requirement
FLSA Status:
Non-Exempt
Employee Category:
Classified
Pay Range:
$26.87 per hour or higher depending on experience
Type of Appointment:
_of_Appointment
Fte
1.0
Full Time/Part Time:
Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy:
No
Posting Date:
08/20/2025
Closing Date:
09/03/2025
Open Until Filled:
No
Special Instructions To Applicants
IMPORTANT: To be considered, your Letter of Qualification must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume WILL NOT be accepted as a substitute for submitting a Letter of Qualification.
If you would like to receive a full position description that includes the position responsibilities, please email Dayna Willis at dwillis@uidaho.edu and request that one be sent to you.
Applicant Resources:
https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
To apply, visit https://uidaho.peopleadmin.com/postings/49272
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-a9bb472956fabe46a4e1a1133e8e0be2
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Higher Education Referrals increase your chances of interviewing at University of Idaho by 2x Get notified about new Executive Assistant jobs in
Moscow, ID . Executive Assistant to the Dean and Senior Associate Dean
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr