Crescent Hotels and Resorts
Sales Administrative Assistant
Crescent Hotels and Resorts, Santa Monica, California, United States, 90403
Description
POSITION SUMMARY/ESSENTIAL FUNCTIONS:
The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service, attention to detail, and problem-solving skills.
Qualifications
A true desire to satisfy the needs of others in a fast-paced environment
Refined verbal and written communication skills
Previous administrative experience, preferably within a sales or hospitality environment.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Maintain Sales and Events calendar
Duties and Responsibilities
Prepare and research sales proposals and agreements.
Create and manage Excel Based spreadsheets and PowerPoint data presentations.
Coordinate sales reports and maintain client correspondence.
Manage calendars, schedule planning, and meeting preparations.
Support sales team initiatives and ensure efficient information flow.
Input group and individual reservations into hotel property management systems.
Trace and follow up on group and individual billing.
Prepare and distribute group resumes.
Preparation for VIP guests as needed.
Reconciliation of posting masters and accounting.
Various sales related duties as assigned.
Qualifications
Behaviors
Preferred
Team Player:
Works well as a member of a group
Enthusiastic:
Shows intense and eager enjoyment and interest
Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred
Peer Recognition:
Inspired to perform well by the praise of coworkers
Goal Completion:
Inspired to perform well by the completion of tasks
Flexibility:
Inspired to perform well when granted the ability to set your own schedule and goals
Financial:
Inspired to perform well by monetary reimbursement
Ability to Make an Impact:
Inspired to perform well by the ability to contribute to the success of a project or the organization
Experience
Required
1 year: Previous Administrative experience in Sales Hospitality environment a plus.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
POSITION SUMMARY/ESSENTIAL FUNCTIONS:
The Sales & Events Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This position is responsible for providing administrative support to a team of Sales/Events Managers. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, and can multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service, attention to detail, and problem-solving skills.
Qualifications
A true desire to satisfy the needs of others in a fast-paced environment
Refined verbal and written communication skills
Previous administrative experience, preferably within a sales or hospitality environment.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Maintain Sales and Events calendar
Duties and Responsibilities
Prepare and research sales proposals and agreements.
Create and manage Excel Based spreadsheets and PowerPoint data presentations.
Coordinate sales reports and maintain client correspondence.
Manage calendars, schedule planning, and meeting preparations.
Support sales team initiatives and ensure efficient information flow.
Input group and individual reservations into hotel property management systems.
Trace and follow up on group and individual billing.
Prepare and distribute group resumes.
Preparation for VIP guests as needed.
Reconciliation of posting masters and accounting.
Various sales related duties as assigned.
Qualifications
Behaviors
Preferred
Team Player:
Works well as a member of a group
Enthusiastic:
Shows intense and eager enjoyment and interest
Detail Oriented:
Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Preferred
Peer Recognition:
Inspired to perform well by the praise of coworkers
Goal Completion:
Inspired to perform well by the completion of tasks
Flexibility:
Inspired to perform well when granted the ability to set your own schedule and goals
Financial:
Inspired to perform well by monetary reimbursement
Ability to Make an Impact:
Inspired to perform well by the ability to contribute to the success of a project or the organization
Experience
Required
1 year: Previous Administrative experience in Sales Hospitality environment a plus.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.