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City Secretary
This position will remain open until filled, with applications reviewed on an ongoing basis. This job posting may be removed at any time without prior notice. Interested applicants are encouraged to apply as soon as possible for full consideration. Our Core Values We LOVE DeSoto L- We lift up our community O- We take ownership of our collective performance V- We value and respect all employees E- We empower employees to grow The purpose of the position is to provide complex administrative support to the Mayor, City Council and City Manager. This is accomplished by directing and overseeing the administration of all City Charter amendments, elections and voting; administering records management programs and open records requests; acting as liaison for boards and commissions; and preparing, publishing and maintaining all official documents, general correspondence and reports. Other duties include establishing and enforcing internal controls and processes. Specific Duties and Responsibilities
Completes administrative duties by preparing and monitoring budgets; administering oaths of office; maintaining calendars; managing the elections process; posting meeting notices, preparing agendas and packets, supervising support staff; and ensuring all appropriate documents are signed and retained. Manages records requests and retention by preparing and retaining reports, correspondences, ordinances, resolutions, proclamations and other documents; maintaining originals of contracts and agreements, resolutions, proclamations, deeds, easements, and minutes; assigning ordinance and resolution numbers; administering the records management program; and overseeing the compiling and printing of codification updates. Directs or participates in activities and special projects as assigned by the Mayor, City Council and City Manager by defining the purpose of the project; establishing and implementing action plans; gathering necessary information and resources; resolving conflicts; and reporting progress. Represents the administration before boards and commissions by preparing agendas; attending meetings; offering information, advice and guidance; arranging for support services; and reporting on actions or proposals of the board or commission. Facilitates the provision of services to citizens or other departments by serving as liaison between the Mayor/City Council and the citizens in responding to inquiries, requests, and concerns of the public; and responding to internal and external customers regarding research and data. Directs and oversees the administration of charter amendments and elections by serving as Early Voting Clerk; providing information to candidates and officeholders; and conducting training for election officials. Performs other duties as assigned. Qualifications
Bachelor's Degree from an accredited post-secondary institution; Five years of experience as a City Secretary or Assistant City Secretary, two of which must be in supervision; Texas Municipal Clerk Certification Program completion or the ability to complete within three (3) years; OR an equivalent combination of education and experience; and Valid Driver's Licence Supplemental Information
Knowledge of state, federal and local laws governing municipal operations Knowledge of local, state and federal records management and retention requirements Knowledge of project management Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products Ability to effectively supervise and manage support staff Ability to prepare budgets, correspondence and reports Ability to meet with staff, elected officials and the public and provide excellent customer service Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials
This position will remain open until filled, with applications reviewed on an ongoing basis. This job posting may be removed at any time without prior notice. Interested applicants are encouraged to apply as soon as possible for full consideration. Our Core Values We LOVE DeSoto L- We lift up our community O- We take ownership of our collective performance V- We value and respect all employees E- We empower employees to grow The purpose of the position is to provide complex administrative support to the Mayor, City Council and City Manager. This is accomplished by directing and overseeing the administration of all City Charter amendments, elections and voting; administering records management programs and open records requests; acting as liaison for boards and commissions; and preparing, publishing and maintaining all official documents, general correspondence and reports. Other duties include establishing and enforcing internal controls and processes. Specific Duties and Responsibilities
Completes administrative duties by preparing and monitoring budgets; administering oaths of office; maintaining calendars; managing the elections process; posting meeting notices, preparing agendas and packets, supervising support staff; and ensuring all appropriate documents are signed and retained. Manages records requests and retention by preparing and retaining reports, correspondences, ordinances, resolutions, proclamations and other documents; maintaining originals of contracts and agreements, resolutions, proclamations, deeds, easements, and minutes; assigning ordinance and resolution numbers; administering the records management program; and overseeing the compiling and printing of codification updates. Directs or participates in activities and special projects as assigned by the Mayor, City Council and City Manager by defining the purpose of the project; establishing and implementing action plans; gathering necessary information and resources; resolving conflicts; and reporting progress. Represents the administration before boards and commissions by preparing agendas; attending meetings; offering information, advice and guidance; arranging for support services; and reporting on actions or proposals of the board or commission. Facilitates the provision of services to citizens or other departments by serving as liaison between the Mayor/City Council and the citizens in responding to inquiries, requests, and concerns of the public; and responding to internal and external customers regarding research and data. Directs and oversees the administration of charter amendments and elections by serving as Early Voting Clerk; providing information to candidates and officeholders; and conducting training for election officials. Performs other duties as assigned. Qualifications
Bachelor's Degree from an accredited post-secondary institution; Five years of experience as a City Secretary or Assistant City Secretary, two of which must be in supervision; Texas Municipal Clerk Certification Program completion or the ability to complete within three (3) years; OR an equivalent combination of education and experience; and Valid Driver's Licence Supplemental Information
Knowledge of state, federal and local laws governing municipal operations Knowledge of local, state and federal records management and retention requirements Knowledge of project management Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products Ability to effectively supervise and manage support staff Ability to prepare budgets, correspondence and reports Ability to meet with staff, elected officials and the public and provide excellent customer service Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials