Russell Tobin
Position Summary
We are seeking a highly skilled and proactive
Executive Assistant
to support the executive leadership team onsite in Palm Beach Gardens. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate is a confident communicator and seasoned administrative professional with a proven track record of supporting C-suite or senior global leaders. Flexibility to work beyond standard business hours is essential to meet dynamic priorities and ensure the team's goals are achieved. Key Responsibilities Manage and adjust complex calendars, schedules, and meeting logistics across time zones Coordinate domestic and international travel, including detailed itineraries and timely expense report processing Prepare and consolidate materials for high-level meetings, including senior business reviews Oversee planning and execution of executive leadership events and internal meetings Handle sensitive information with the utmost confidentiality and professionalism Draft correspondence, reports, and presentations with attention to accuracy and tone Communicate effectively with internal teams and external stakeholders at all levels Provide additional administrative support and assist with special projects as needed Basic Qualifications High school diploma or GED Minimum of 7 years of experience supporting senior executives, including C-suite or global leaders Preferred Qualifications Bachelor's degree Prior experience in large, complex corporate environments (e.g., billion-dollar+ revenue organizations) Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams) and Zoom Demonstrated discretion when handling confidential and sensitive matters Exceptional written and verbal communication skills with a professional tone Strong judgment, time management, and the ability to prioritize under pressure Highly organized, with a talent for coordinating leadership events and business reviews Flexible, adaptable, and calm under shifting priorities and fast-paced conditions Experience organizing events involving senior executives and key stakeholders Self-starter who works well independently and takes initiative Proven ability to handle multiple tasks and projects efficiently.
Executive Assistant
to support the executive leadership team onsite in Palm Beach Gardens. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate is a confident communicator and seasoned administrative professional with a proven track record of supporting C-suite or senior global leaders. Flexibility to work beyond standard business hours is essential to meet dynamic priorities and ensure the team's goals are achieved. Key Responsibilities Manage and adjust complex calendars, schedules, and meeting logistics across time zones Coordinate domestic and international travel, including detailed itineraries and timely expense report processing Prepare and consolidate materials for high-level meetings, including senior business reviews Oversee planning and execution of executive leadership events and internal meetings Handle sensitive information with the utmost confidentiality and professionalism Draft correspondence, reports, and presentations with attention to accuracy and tone Communicate effectively with internal teams and external stakeholders at all levels Provide additional administrative support and assist with special projects as needed Basic Qualifications High school diploma or GED Minimum of 7 years of experience supporting senior executives, including C-suite or global leaders Preferred Qualifications Bachelor's degree Prior experience in large, complex corporate environments (e.g., billion-dollar+ revenue organizations) Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams) and Zoom Demonstrated discretion when handling confidential and sensitive matters Exceptional written and verbal communication skills with a professional tone Strong judgment, time management, and the ability to prioritize under pressure Highly organized, with a talent for coordinating leadership events and business reviews Flexible, adaptable, and calm under shifting priorities and fast-paced conditions Experience organizing events involving senior executives and key stakeholders Self-starter who works well independently and takes initiative Proven ability to handle multiple tasks and projects efficiently.