Texas Tech University Health Sciences Center El Paso
Program Coordinator
Texas Tech University Health Sciences Center El Paso, El Paso, Texas, us, 88568
42121BR
Extended Job Title:
Program Coordinator
Org Level 1:
Texas Tech Unv Hlth Sci Ctr El Paso
Position Description:
Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program
Requisition ID:
42121BR
Optional Attachments:
Professional/Personal Reference, Transcript
Travel Required:
Up to 25%
Major/Essential Functions:
Provides direct support for the clerkship director
Responsible for monitoring policies and procedures for TTUHSC-PLFSOM, Liaison Committee on Medical Education and Specialty National Association guidelines as they pertain to clinical clerkship
Assist in the design, development, and implementation of 3rd and 4th year medical school curriculum
Responsible for planning, organizing, and implementing clerkship orientation for students
Responsible for assigning, executing, retrieval, and input of completed evaluations of medical students
Monitors evaluations and notifies Clerkship Director if sufficient evaluations have been received for each student and if they were received by established deadlines
Responsible for obtaining final assessments and entering grades in the grading spreadsheet by established deadlines
Compose comprehensive and accurate summaries of resident and faculty evaluations of student performance
Responsible for monitoring students Op-Logs entries and notifying the Clerkship Director if a student is in danger of not meeting a requirement
Responsible for monitoring medical student hours and rotation schedules
Responsible for coordinating all medical student-related activities that include, but are not limited to didactics/lectures, presentations, and interest group meetings
Responsible for preparing curriculum documents for Paul L. Foster SOM
Serves as a liaison between Student Clerkship, Residency Program, Office of Medical Education, as well as other departments, clinics, and community clinics
Monitors student assignments to community-based volunteer faculty and ensures these individuals have volunteer appointments through Paul L. Foster SOM
Conducts necessary orientation upon assignment
Responsible for maintaining confidential medical student files, records all material pertaining to the Clerkship Program
Attends monthly Clerkship Directors/Coordinators Meetings as well as Coordinator Workshops and other meetings set by the Office of Medical Education
Provides guidance and assistance to students considering residency in the specialty
Required to attend any training in order to implement new programs/systems
Prepare all documents, spreadsheets, and presentations for clerkship-related activities
Cross-train with other program coordinators and back-up as needed
Adhere to all TTUHSCEP policies, procedures and processes
Personally demonstrate, display, and act in accordance with TTUHSCEPs values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)
Actively promote and encourage staff across the institution
Assists with the collection, design and generation of reports as requested by clerkship director
Coordinates the programmatic administrative support activities for the clerkship program, including new student orientation, administration of exams, grading of tests according to established policies and procedures and reporting of grades
Assists clerkship director with the preparation of presentations and lectures, manuals, etc.
Acquires and maintains supplies for the clerkship program
Perform all other duties as assigned
Grant Funded?: No Minimum Hire Rate: Compensation is commensurate upon the qualifications Pay Basis: Hourly Work Location: El Paso Preferred Qualifications: Should meet experience and educational requirements outlined in this position description questionnaire
Have excellent English grammar and spelling skills
Have outstanding telephone etiquette
Working knowledge of Microsoft Office to include Word, PowerPoint and Excel
Campus: HSC - El Paso Department: Office of Medical Education Elp Required Attachments: Cover Letter, Resume / CV Job Type: Full Time Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. Job Group: Executive and Admin Assistants Shift: Day EEO Statement: All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information. Required Qualifications: High school plus six years experience in related field
Additional education may substitute for experience on a year for year basis
Does this position work in a research laboratory?: No Jeanne Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Responsible for monitoring policies and procedures for TTUHSC-PLFSOM, Liaison Committee on Medical Education and Specialty National Association guidelines as they pertain to clinical clerkship
Assist in the design, development, and implementation of 3rd and 4th year medical school curriculum
Responsible for planning, organizing, and implementing clerkship orientation for students
Responsible for assigning, executing, retrieval, and input of completed evaluations of medical students
Monitors evaluations and notifies Clerkship Director if sufficient evaluations have been received for each student and if they were received by established deadlines
Responsible for obtaining final assessments and entering grades in the grading spreadsheet by established deadlines
Compose comprehensive and accurate summaries of resident and faculty evaluations of student performance
Responsible for monitoring students Op-Logs entries and notifying the Clerkship Director if a student is in danger of not meeting a requirement
Responsible for monitoring medical student hours and rotation schedules
Responsible for coordinating all medical student-related activities that include, but are not limited to didactics/lectures, presentations, and interest group meetings
Responsible for preparing curriculum documents for Paul L. Foster SOM
Serves as a liaison between Student Clerkship, Residency Program, Office of Medical Education, as well as other departments, clinics, and community clinics
Monitors student assignments to community-based volunteer faculty and ensures these individuals have volunteer appointments through Paul L. Foster SOM
Conducts necessary orientation upon assignment
Responsible for maintaining confidential medical student files, records all material pertaining to the Clerkship Program
Attends monthly Clerkship Directors/Coordinators Meetings as well as Coordinator Workshops and other meetings set by the Office of Medical Education
Provides guidance and assistance to students considering residency in the specialty
Required to attend any training in order to implement new programs/systems
Prepare all documents, spreadsheets, and presentations for clerkship-related activities
Cross-train with other program coordinators and back-up as needed
Adhere to all TTUHSCEP policies, procedures and processes
Personally demonstrate, display, and act in accordance with TTUHSCEPs values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork)
Actively promote and encourage staff across the institution
Assists with the collection, design and generation of reports as requested by clerkship director
Coordinates the programmatic administrative support activities for the clerkship program, including new student orientation, administration of exams, grading of tests according to established policies and procedures and reporting of grades
Assists clerkship director with the preparation of presentations and lectures, manuals, etc.
Acquires and maintains supplies for the clerkship program
Perform all other duties as assigned
Grant Funded?: No Minimum Hire Rate: Compensation is commensurate upon the qualifications Pay Basis: Hourly Work Location: El Paso Preferred Qualifications: Should meet experience and educational requirements outlined in this position description questionnaire
Have excellent English grammar and spelling skills
Have outstanding telephone etiquette
Working knowledge of Microsoft Office to include Word, PowerPoint and Excel
Campus: HSC - El Paso Department: Office of Medical Education Elp Required Attachments: Cover Letter, Resume / CV Job Type: Full Time Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. Job Group: Executive and Admin Assistants Shift: Day EEO Statement: All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information. Required Qualifications: High school plus six years experience in related field
Additional education may substitute for experience on a year for year basis
Does this position work in a research laboratory?: No Jeanne Clery Act: The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx