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Pasona NA

Administrative Manager (Accounting, Background) -Japanese Bilingual

Pasona NA, San Jose

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Job Description
Location: San Jose CA Office
Work Style: 2 to 3 times at Office per week (Hybrid)
Salary: $130K
Job Title: Administrative General Manager
Location: San Jose, CA
Work Style: Hybrid (23 days/week in-office)
Salary Range: $130,000
Company Size: Small office environment (approx. 11 employees)
Position Overview
We are seeking an experienced Accounting Manager who will primarily oversee the companys financial and accounting operations, representing approximately 80% of the role . In addition, this individual will handle light HR and administrative duties (approx. 20%) , functioning as an Office Manager within our small, collaborative office in San Jose. The ideal candidate is hands-on, detail-oriented, and flexible, with strong knowledge of U.S. GAAP and the ability to support general office operations.
Key Responsibilities (80% Accounting & Finance)

  • Prepare monthly financial statements (balance sheet, income statement, loan reports) and submit to headquarters
  • Supervise billing, AR/AP, and data entry staff; ensure proper accounting treatment and accuracy
  • Maintain internal controls for accounting processes, cash management, and financial reporting in line with U.S. GAAP
  • Manage day-to-day cash flow, including loans, lines of credit, vendor payments, and intercompany transactions
  • Maintain and manage the chart of accounts, fixed asset records, and liabilities
  • Provide financial data for external tax filings and collaborate with CPA firms and auditors during annual audits
  • Prepare tax-related documentation (sales/use tax, property tax, etc.) and support HQ reporting and consolidation
  • Serve as the primary liaison with external banks, insurance brokers, and accounting firms
Additional Responsibilities (20% HR & General Affairs)
  • Administer employee benefits (health insurance, 401(k)), ensuring compliance with relevant labor and HIPAA regulations
  • Maintain employee records and PTO balances (vacation, sick leave, holidays)
  • Coordinate with external payroll provider; review payroll changes, deductions, and garnishments
  • Monitor updates to employment laws and assist with revisions to the Employee Handbook
  • Handle basic office operations, including supply management, vendor communications, and business travel arrangements
Ideal Candidate Profile
  • 58 years of hands-on accounting experience, preferably in a small to mid-sized company
  • Strong working knowledge of U.S. GAAP and financial operations
  • Proficiency with accounting software (e.g., QuickBooks) and Excel
  • Bilingual proficiency in Japanese and English (required)
  • CPA certification is a strong plus but not required
  • Flexible and self-motivated, with the ability to multitask in a small team environment
Education
  • Bachelors degree in Accounting, Finance, or a related field
To apply please email resume to
Seniority level
  • Seniority level
    Mid-Senior level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Accounting/Auditing and Finance
  • Industries
    Staffing and Recruiting

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