Solomon Page
We are looking for an Executive Assistant for a top media & entertainment company hybrid out of their Glendale, CA offices! The Executive Assistant will support two VPs in the Data Intelligence & Analytics department and will be responsible for executive support and team related administration. The ideal candidate has the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, outstanding interpersonal and communication skills, the ability to exercise good judgment, and confidentiality.
Responsibilities: Coordinating/confirming all matters for heavy calendar load of mainly internal meetings. This entails the coordination with other executive offices, managing the video conference, dial-in and room details, and coordinating meetings over multiple time zones Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies Managing all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management Coordinate team and departmental events and outings Interaction with various internal departments, IT support, other Executive Assistants, external organizations and executive management globally Support basic office functions as required Assist with special projects as needed Provide coverage for other departmental EA as necessary Required Qualifications:
Senior-level executive assistant with a minimum of 5 years of experience supporting senior executives (VP+) within large, corporate environments Extensive experience coordinating the scheduling of meetings with multiple executive offices Ability to work with the highest degree of confidentiality - exercising discretion, judgment, and diplomacy Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports) Strong technical proficiency in all Microsoft applications (Outlook, Word, PowerPoint, Excel, Teams, SharePoint) and familiarity with the Google Apps suite (Docs, Sheets, and Slides) as well as information systems (Workday, Airtable) Strong organizational skills, with a passion for details Proven skills at building and maintaining business relationships, multi-tasking and being graceful under pressure A "can-do" attitude Ability to work as a team member with peers, junior staff, and senior execs Bachelor's Degree or equivalent work experience SAP, Concur and Casual Buyer/COUPA, Splan experience a plus If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .
Opportunity Awaits. #LI-CB1
Responsibilities: Coordinating/confirming all matters for heavy calendar load of mainly internal meetings. This entails the coordination with other executive offices, managing the video conference, dial-in and room details, and coordinating meetings over multiple time zones Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies Managing all travel arrangements and trip tracking/oversight (flight, hotel, car, meeting coordination) and all related expense management Coordinate team and departmental events and outings Interaction with various internal departments, IT support, other Executive Assistants, external organizations and executive management globally Support basic office functions as required Assist with special projects as needed Provide coverage for other departmental EA as necessary Required Qualifications:
Senior-level executive assistant with a minimum of 5 years of experience supporting senior executives (VP+) within large, corporate environments Extensive experience coordinating the scheduling of meetings with multiple executive offices Ability to work with the highest degree of confidentiality - exercising discretion, judgment, and diplomacy Must be able to expertly draft and transcribe correspondence (emails, memos, letters, reports) Strong technical proficiency in all Microsoft applications (Outlook, Word, PowerPoint, Excel, Teams, SharePoint) and familiarity with the Google Apps suite (Docs, Sheets, and Slides) as well as information systems (Workday, Airtable) Strong organizational skills, with a passion for details Proven skills at building and maintaining business relationships, multi-tasking and being graceful under pressure A "can-do" attitude Ability to work as a team member with peers, junior staff, and senior execs Bachelor's Degree or equivalent work experience SAP, Concur and Casual Buyer/COUPA, Splan experience a plus If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .
Opportunity Awaits. #LI-CB1