Kaseya
Overview
Executive Assistant to support a C-level executive. Location: Miami onsite. Job Type: Full-time. This role is a critical enabler of executive impact, ensuring focus on top priorities, fostering organizational alignment, and driving operational excellence. The ideal candidate thrives in fast-paced, dynamic environments and is equally comfortable handling day-to-day logistics and serving as a trusted strategic partner. What Youll Do
Executive Support & Prioritization: Manage complex and rapidly changing calendars, travel, and meeting logistics with attention to detail and foresight. Gatekeeper & Sounding Board: Ensure the executives time is optimized for the highest-value priorities; anticipate needs and resolve scheduling conflicts. Operational Excellence: Prepare high-quality briefing materials and pre-reads for executive meetings and external engagements; drive rhythm of leadership meetings and business reviews with focused agendas, productive discussions, and clear outcomes; monitor follow-ups and action items to maintain momentum and accountability. Communication & Collaboration: Draft and edit executive communications for internal and external audiences; partner cross-functionally to ensure alignment across teams and surface critical updates and risks; build trusted relationships at all levels of the organization, as well as with customers, partners, and external stakeholders. Strategic Partnership: Provide leverage by filtering information, connecting dots, and highlighting insights that inform better decisions; serve as an extension of the executive, representing their priorities with professionalism and discretion; support strategic initiatives by coordinating execution and monitoring outcomes. What Were Looking For
7+ years of experience supporting senior executives in fast-paced, high-growth, or global organizations. Proven ability to manage complex calendars, travel, and logistics at the executive level. Strong business judgment, with the ability to anticipate needs and act with discretion and diplomacy. Exceptional organizational skills with an ability to pivot between detail-oriented execution and big-picture thinking. Excellent written and verbal communication skills; ability to craft clear, concise, and executive-ready content. Highly collaborative with a track record of building trusted partnerships across all levels. Comfortable with ambiguity, resilient under pressure, and adept at problem-solving. Tech-savvy with proficiency in productivity and collaboration tools (Microsoft Office, Zoom, etc.). Why Join Us
At Kaseya, youll play a pivotal role in enabling executive leadership to focus on the work that matters most. Youll be part of a high-performing, mission-driven team where your impact will be felt across the organization. Benefits at a glance
Medical, dental, and vision plans through Cigna Up to $2,000 in employer-sponsored HSA contributions (conditional on HDHP plan) 15 days of PTO and 8 US holidays Employer subsidized gym memberships, telehealth services, tuition reimbursement, and more Employer-covered parking in Brickell Equal Employment Opportunity
Kaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law. #J-18808-Ljbffr
Executive Assistant to support a C-level executive. Location: Miami onsite. Job Type: Full-time. This role is a critical enabler of executive impact, ensuring focus on top priorities, fostering organizational alignment, and driving operational excellence. The ideal candidate thrives in fast-paced, dynamic environments and is equally comfortable handling day-to-day logistics and serving as a trusted strategic partner. What Youll Do
Executive Support & Prioritization: Manage complex and rapidly changing calendars, travel, and meeting logistics with attention to detail and foresight. Gatekeeper & Sounding Board: Ensure the executives time is optimized for the highest-value priorities; anticipate needs and resolve scheduling conflicts. Operational Excellence: Prepare high-quality briefing materials and pre-reads for executive meetings and external engagements; drive rhythm of leadership meetings and business reviews with focused agendas, productive discussions, and clear outcomes; monitor follow-ups and action items to maintain momentum and accountability. Communication & Collaboration: Draft and edit executive communications for internal and external audiences; partner cross-functionally to ensure alignment across teams and surface critical updates and risks; build trusted relationships at all levels of the organization, as well as with customers, partners, and external stakeholders. Strategic Partnership: Provide leverage by filtering information, connecting dots, and highlighting insights that inform better decisions; serve as an extension of the executive, representing their priorities with professionalism and discretion; support strategic initiatives by coordinating execution and monitoring outcomes. What Were Looking For
7+ years of experience supporting senior executives in fast-paced, high-growth, or global organizations. Proven ability to manage complex calendars, travel, and logistics at the executive level. Strong business judgment, with the ability to anticipate needs and act with discretion and diplomacy. Exceptional organizational skills with an ability to pivot between detail-oriented execution and big-picture thinking. Excellent written and verbal communication skills; ability to craft clear, concise, and executive-ready content. Highly collaborative with a track record of building trusted partnerships across all levels. Comfortable with ambiguity, resilient under pressure, and adept at problem-solving. Tech-savvy with proficiency in productivity and collaboration tools (Microsoft Office, Zoom, etc.). Why Join Us
At Kaseya, youll play a pivotal role in enabling executive leadership to focus on the work that matters most. Youll be part of a high-performing, mission-driven team where your impact will be felt across the organization. Benefits at a glance
Medical, dental, and vision plans through Cigna Up to $2,000 in employer-sponsored HSA contributions (conditional on HDHP plan) 15 days of PTO and 8 US holidays Employer subsidized gym memberships, telehealth services, tuition reimbursement, and more Employer-covered parking in Brickell Equal Employment Opportunity
Kaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law. #J-18808-Ljbffr