University of Miami
Overview
Director, Events and Project Management
role at
University of Miami . The University of Miami has an exciting opportunity for a Director, Events and Project Management with the Department of Medical Development in collaboration with SCCC and the Medical Development team. Essential Responsibilities
Orchestrate the implementation of strategic priorities in alignment with the Sylvester Development and Medical Development leadership team. Work with the Assistant Vice President on initiatives and other campaign projects, such as portfolio management of gift officers. Develop and maintain inventory of Sylvester capital naming opportunities including the Kenneth C. Griffin Cancer Research Building and existing Sylvester spaces. Collaborate with facilities to ensure donor recognition projects are completed in a timely manner, including plaques, lettering, and other naming opportunities. Establish and document comprehensive project plans and timelines; identify and sequence activities needed to complete projects. Coordinate and staff special events designed to cultivate and steward Sylvester’s donor groups (e.g., press conferences, groundbreaking ceremonies, donor events, campus-wide events, symposia, dedications, luncheons, dinners, galas, board meetings). Prepare, monitor, and control event budgets and negotiate contracts for events, anticipating costs of production, technical, and promotional needs. Prepare outlines, agendas, and briefing materials for all events; produce pre- and post-event correspondence. Provide support to strategic events and/or other University Development events as needed. Develop estimates, budgets, and timelines; establish comprehensive project plans and identify accountable parties; seek stakeholder input and regularly review with leadership and staff impacted by project activities. Monitor progress of initiatives and adjust to ensure successful completion. Consult with leadership on staff selection for projects; assign tasks to the project team. Serve as a liaison for internal and external contacts related to events, initiatives, and campaign implementation. Ensure appropriate orientation and training for employees assigned to each project. Review the quality of work within the project team to ensure it meets standards. Document and archive all project-related activities and maintain project files securely. Partner with leaders on prioritizing workloads and managing initiatives and campaigns. Create a communication strategy to inform stakeholders at all levels about project progress. Research, select, and negotiate with third-party vendors for events, initiatives, or campaigns. Collaborate with leaders to communicate updates; prepare presentations and status reports for leadership. Identify issues that may impact initiatives, analyze, and present recommendations for adjustments or recalibration of goals. Manage changes to scope, schedule, and costs; offer solutions as needed. Conduct ongoing assessments of initiatives, identify opportunities and barriers, share key learnings, and propose improvements for future projects. Ensure work complies with University of Miami policies and procedures. Lead and direct team members toward achievement of strategic initiatives. Work cross-functionally across the organization to implement strategic initiatives. Ensure internal control oversight and compliance with laws and regulations, safeguarding assets, and ensuring effective operations. Create and monitor a control environment and risk management practices. Additional Duties
Participate in evening and/or weekend events as needed to support the Division of Development and Alumni Relations. Attend meetings and training sessions for the Division of Development & Alumni Relations. Qualifications
The ideal candidate will be a dynamic and collaborative team player with proven ability to motivate, engage and work with prospects, donors, volunteers, and senior staff, preferably in academic medical centers. The role requires excellent organizational and communication skills. This position requires a bachelor’s degree and a minimum of 7 years of relevant experience in Development, major gift fundraising, or fundraising management, preferably in higher education or health care. Outstanding oral and written communication skills are necessary, along with the ability to be highly organized, creative, energetic, and assertive, with independent judgment and personal integrity. A team-oriented approach to colleagues and proven ability to manage people in a positive and constructive environment are essential. Proven ability to motivate, engage and work with volunteers, prospects, donors and senior staff or similar constituencies. Ability to work independently and as part of a team, while setting and achieving established goals. Capable of independently setting priorities and managing expectations of senior leaders. Comprehensive understanding of event planning, coordination, and execution. Experience writing materials and briefings for donors and staff, with strong volunteer engagement tactics. Excellent project management and communication skills. Integrity and a strong sense of professional ethics. Ability to operate effectively in a large, complex, dynamic, matrix organization. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H13 Seniority level: Director Employment type: Full-time
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Director, Events and Project Management
role at
University of Miami . The University of Miami has an exciting opportunity for a Director, Events and Project Management with the Department of Medical Development in collaboration with SCCC and the Medical Development team. Essential Responsibilities
Orchestrate the implementation of strategic priorities in alignment with the Sylvester Development and Medical Development leadership team. Work with the Assistant Vice President on initiatives and other campaign projects, such as portfolio management of gift officers. Develop and maintain inventory of Sylvester capital naming opportunities including the Kenneth C. Griffin Cancer Research Building and existing Sylvester spaces. Collaborate with facilities to ensure donor recognition projects are completed in a timely manner, including plaques, lettering, and other naming opportunities. Establish and document comprehensive project plans and timelines; identify and sequence activities needed to complete projects. Coordinate and staff special events designed to cultivate and steward Sylvester’s donor groups (e.g., press conferences, groundbreaking ceremonies, donor events, campus-wide events, symposia, dedications, luncheons, dinners, galas, board meetings). Prepare, monitor, and control event budgets and negotiate contracts for events, anticipating costs of production, technical, and promotional needs. Prepare outlines, agendas, and briefing materials for all events; produce pre- and post-event correspondence. Provide support to strategic events and/or other University Development events as needed. Develop estimates, budgets, and timelines; establish comprehensive project plans and identify accountable parties; seek stakeholder input and regularly review with leadership and staff impacted by project activities. Monitor progress of initiatives and adjust to ensure successful completion. Consult with leadership on staff selection for projects; assign tasks to the project team. Serve as a liaison for internal and external contacts related to events, initiatives, and campaign implementation. Ensure appropriate orientation and training for employees assigned to each project. Review the quality of work within the project team to ensure it meets standards. Document and archive all project-related activities and maintain project files securely. Partner with leaders on prioritizing workloads and managing initiatives and campaigns. Create a communication strategy to inform stakeholders at all levels about project progress. Research, select, and negotiate with third-party vendors for events, initiatives, or campaigns. Collaborate with leaders to communicate updates; prepare presentations and status reports for leadership. Identify issues that may impact initiatives, analyze, and present recommendations for adjustments or recalibration of goals. Manage changes to scope, schedule, and costs; offer solutions as needed. Conduct ongoing assessments of initiatives, identify opportunities and barriers, share key learnings, and propose improvements for future projects. Ensure work complies with University of Miami policies and procedures. Lead and direct team members toward achievement of strategic initiatives. Work cross-functionally across the organization to implement strategic initiatives. Ensure internal control oversight and compliance with laws and regulations, safeguarding assets, and ensuring effective operations. Create and monitor a control environment and risk management practices. Additional Duties
Participate in evening and/or weekend events as needed to support the Division of Development and Alumni Relations. Attend meetings and training sessions for the Division of Development & Alumni Relations. Qualifications
The ideal candidate will be a dynamic and collaborative team player with proven ability to motivate, engage and work with prospects, donors, volunteers, and senior staff, preferably in academic medical centers. The role requires excellent organizational and communication skills. This position requires a bachelor’s degree and a minimum of 7 years of relevant experience in Development, major gift fundraising, or fundraising management, preferably in higher education or health care. Outstanding oral and written communication skills are necessary, along with the ability to be highly organized, creative, energetic, and assertive, with independent judgment and personal integrity. A team-oriented approach to colleagues and proven ability to manage people in a positive and constructive environment are essential. Proven ability to motivate, engage and work with volunteers, prospects, donors and senior staff or similar constituencies. Ability to work independently and as part of a team, while setting and achieving established goals. Capable of independently setting priorities and managing expectations of senior leaders. Comprehensive understanding of event planning, coordination, and execution. Experience writing materials and briefings for donors and staff, with strong volunteer engagement tactics. Excellent project management and communication skills. Integrity and a strong sense of professional ethics. Ability to operate effectively in a large, complex, dynamic, matrix organization. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H13 Seniority level: Director Employment type: Full-time
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