University of California - Santa Barbara
Business Officer
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Job Posting Details
The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below. Job ID:
80394
Location:
UCSB Campus
Full/Part Time:
Full Time
Position Number:
40027563
Payroll Title:
Administrative Officer 3
Job Code:
007377
Job Open Date:
08/08/2025
Application Review Begins:
08/25/2025; open until filled
Department Code (Name):
ANTH (ANTHROPOLOGY DEPT)
Percentage of Time:
100%
Union Code (Name):
99 (Non-Represented)
Employee Class (Appointment Type):
Staff (Career)
FLSA Status:
Exempt
Classified Indicator Description (Personnel Program):
PSS
Salary Range Data:
The budgeted salary range that the University reasonably expects to pay for this position is $79,200 to $90,000 year. The full salary range for this position is $79,200 to $143,400/year.
Work Location:
Humanities and Social Sciences Bldg. - 1002A
Working Days and Hours:
Mon - Fri; 8:00am - 5:00pm
Benefits Eligibility:
Full Benefits
Type of Remote or Hybrid Work Arrangement:
No hybrid if probationary period is required. Only one day per week after successful probationary period at Department Chair's discretion.
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Overview Anthropology is the study of humankind in the broadest sense. The department offers BA degrees with emphasis in archaeology, biological anthropology, sociocultural anthropology and a general anthropology degree covering all emphasis subfields. The role oversees departmental operations to support teaching and research missions.
Brief Summary of Job Duties Under the general direction of the Department Chair, the Administrative Officer 3 is responsible for the full range of management functions necessary for the conduct of the teaching and research missions of the Department. This includes advising and assisting the Chair in all aspects of departmental operations, ensuring continuity during personnel changes, and overseeing academic administration, technical support services, contract and grant administration, purchasing and financial management, staff and academic personnel programs, student affairs, facilities maintenance and renovation, safety programs, and long-term strategic planning. Responsible for ensuring that all department functions are carried out in accordance with university policies and procedures. Develops and implements operating policies and procedures related to departmental goals and objectives, and interprets policies for faculty and staff. Serves as Chair's liaison to other campus units and ensures compliance with campus, University, State, and Federal regulations."
Responsibilities and Job Functions (Percentages of Time)
25% Department Financial Management
– Budgeting and financial control, authorizing expenditures, managing accounting and financial systems, payroll, contracts and grants, and financial planning. Ensures audit readiness and develops long-range financial plans.
25% Personnel Management
– Supervision of academic and staff personnel activities, ensuring compliance with campus agreements and policies; staff training and orientation; grievance response; workload management.
15% Student Affairs and Curriculum
– Supervision of student admissions, advising, graduation processes, and curriculum planning to meet deadlines and policy requirements.
15% Long Range Administrative and Academic Planning
– Long-range planning for human and financial resources; space utilization analysis; reporting and policy advisory.
5% Health and Safety Manager
– Primary EH&S contact for labs and offices; training and record-keeping for safety programs.
10% Physical Plant and Support Systems
– Facilities planning, maintenance coordination, IT and equipment management, and liaison with Physical Facilities.
5% Campus and Systemwide Services
– Special assignments and service on campus/Systemwide committees.
Required Qualifications
4-6 years of financial work experience including budget management and fiscal responsibility.
Bachelor's Degree in related area or equivalent work experience and/or training.
Interpersonal skills including verbal and written communication, active listening, critical thinking, and advising skills.
Ability to use discretion and maintain confidentiality.
Strong written and oral communication skills.
Preferred Qualifications
Thorough knowledge of University rules and regulations for budget, accounting and fund management and/or personnel management.
Proficiency in campus software including Excel, Word, Google Suite, Timekeeping, Oracle Financial Cloud and FinHub.
Proficiency in analyzing policy and data to meet expectations as a staff leader.
4-6 years of higher education work experience, preferably at UCSB.
4-6 years of supervisory, student affairs, or personnel work experience.
Special Conditions of Employment
Satisfactory conviction history and background check.
UCSB is a tobacco-free environment.
Misconduct Disclosure Requirement As a condition of employment, the final candidate must disclose any final administrative or judicial decisions within the last seven years related to misconduct, ongoing investigations, or past disciplinary actions as described in the policy disclosures. See policy references for details on misconduct definitions.
Vaccination Policy UC Vaccination Programs Policy requires compliance for employment and physical presence. See policy for details and compliance deadlines: Vaccination Programs Policy (policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy).
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California provides accommodations for applicants with disabilities. If you need assistance, contact Katherine Abad in Human Resources at 805-893-4664 or katherine.abad@hr.ucsb.edu. This contact is for accommodation requests only.
Privacy and Application Status Privacy Notification and availability of the UCSB Annual Security and Fire Safety Report disclosures are provided as part of the application process. To check your application status, log into the Candidate Gateway and view your activities.
#J-18808-Ljbffr
The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below. Job ID:
80394
Location:
UCSB Campus
Full/Part Time:
Full Time
Position Number:
40027563
Payroll Title:
Administrative Officer 3
Job Code:
007377
Job Open Date:
08/08/2025
Application Review Begins:
08/25/2025; open until filled
Department Code (Name):
ANTH (ANTHROPOLOGY DEPT)
Percentage of Time:
100%
Union Code (Name):
99 (Non-Represented)
Employee Class (Appointment Type):
Staff (Career)
FLSA Status:
Exempt
Classified Indicator Description (Personnel Program):
PSS
Salary Range Data:
The budgeted salary range that the University reasonably expects to pay for this position is $79,200 to $90,000 year. The full salary range for this position is $79,200 to $143,400/year.
Work Location:
Humanities and Social Sciences Bldg. - 1002A
Working Days and Hours:
Mon - Fri; 8:00am - 5:00pm
Benefits Eligibility:
Full Benefits
Type of Remote or Hybrid Work Arrangement:
No hybrid if probationary period is required. Only one day per week after successful probationary period at Department Chair's discretion.
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Overview Anthropology is the study of humankind in the broadest sense. The department offers BA degrees with emphasis in archaeology, biological anthropology, sociocultural anthropology and a general anthropology degree covering all emphasis subfields. The role oversees departmental operations to support teaching and research missions.
Brief Summary of Job Duties Under the general direction of the Department Chair, the Administrative Officer 3 is responsible for the full range of management functions necessary for the conduct of the teaching and research missions of the Department. This includes advising and assisting the Chair in all aspects of departmental operations, ensuring continuity during personnel changes, and overseeing academic administration, technical support services, contract and grant administration, purchasing and financial management, staff and academic personnel programs, student affairs, facilities maintenance and renovation, safety programs, and long-term strategic planning. Responsible for ensuring that all department functions are carried out in accordance with university policies and procedures. Develops and implements operating policies and procedures related to departmental goals and objectives, and interprets policies for faculty and staff. Serves as Chair's liaison to other campus units and ensures compliance with campus, University, State, and Federal regulations."
Responsibilities and Job Functions (Percentages of Time)
25% Department Financial Management
– Budgeting and financial control, authorizing expenditures, managing accounting and financial systems, payroll, contracts and grants, and financial planning. Ensures audit readiness and develops long-range financial plans.
25% Personnel Management
– Supervision of academic and staff personnel activities, ensuring compliance with campus agreements and policies; staff training and orientation; grievance response; workload management.
15% Student Affairs and Curriculum
– Supervision of student admissions, advising, graduation processes, and curriculum planning to meet deadlines and policy requirements.
15% Long Range Administrative and Academic Planning
– Long-range planning for human and financial resources; space utilization analysis; reporting and policy advisory.
5% Health and Safety Manager
– Primary EH&S contact for labs and offices; training and record-keeping for safety programs.
10% Physical Plant and Support Systems
– Facilities planning, maintenance coordination, IT and equipment management, and liaison with Physical Facilities.
5% Campus and Systemwide Services
– Special assignments and service on campus/Systemwide committees.
Required Qualifications
4-6 years of financial work experience including budget management and fiscal responsibility.
Bachelor's Degree in related area or equivalent work experience and/or training.
Interpersonal skills including verbal and written communication, active listening, critical thinking, and advising skills.
Ability to use discretion and maintain confidentiality.
Strong written and oral communication skills.
Preferred Qualifications
Thorough knowledge of University rules and regulations for budget, accounting and fund management and/or personnel management.
Proficiency in campus software including Excel, Word, Google Suite, Timekeeping, Oracle Financial Cloud and FinHub.
Proficiency in analyzing policy and data to meet expectations as a staff leader.
4-6 years of higher education work experience, preferably at UCSB.
4-6 years of supervisory, student affairs, or personnel work experience.
Special Conditions of Employment
Satisfactory conviction history and background check.
UCSB is a tobacco-free environment.
Misconduct Disclosure Requirement As a condition of employment, the final candidate must disclose any final administrative or judicial decisions within the last seven years related to misconduct, ongoing investigations, or past disciplinary actions as described in the policy disclosures. See policy references for details on misconduct definitions.
Vaccination Policy UC Vaccination Programs Policy requires compliance for employment and physical presence. See policy for details and compliance deadlines: Vaccination Programs Policy (policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy).
Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations The University of California provides accommodations for applicants with disabilities. If you need assistance, contact Katherine Abad in Human Resources at 805-893-4664 or katherine.abad@hr.ucsb.edu. This contact is for accommodation requests only.
Privacy and Application Status Privacy Notification and availability of the UCSB Annual Security and Fire Safety Report disclosures are provided as part of the application process. To check your application status, log into the Candidate Gateway and view your activities.
#J-18808-Ljbffr