SourcePro Search, LLC
Assistant Office Manager (Law Firm Experience)
SourcePro Search, LLC, New York, New York, us, 10261
Assistant Office Manager
Location:
Midtown NYC (Hybrid - 3 Days In-Office) Salary:
Up to $90,000 Industry:
Law Firm
SourcePro Search is partnering with a respected and energetic
mid-size law firm
in Midtown Manhattan to find a
sharp, detail-oriented Assistant Office Manager . This is an excellent opportunity for someone with a strong foundation in
law firm billing, AP/AR , and
office operations
who's ready to step into a key leadership support role.
The right candidate is
organized, proactive, flexible , and capable of juggling priorities while keeping a calm, professional demeanor. This role offers a collaborative hybrid schedule and an opportunity to truly grow with a firm that values both structure and innovation.
What You'll Do: Support the
Office Manager and Managing Partners
with high-level administrative and operational tasks Handle
monthly billing , including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998-compliant client bills Manage
accounts payable, receivable, collections, deposits, and trust fund accounts Communicate directly with vendors and monitor invoice status and resolution Oversee
expense reimbursements
and
assist with payroll coordination Help coordinate
HR and benefits administration , and support onboarding and training of new hires Maintain proper
file management systems
using FileVine and assist with general office support Generate regular administrative
reporting for firm leadership What You'll Bring: 3-5 years of
law firm or professional services office administration experience Prior hands-on experience with
billing, AP, AR, and collections Tech-savvy
with strong proficiency in
QuickBooks, Timeslips, Outlook, Word, and Excel Ability to
juggle multiple responsibilities , work independently, and remain composed under pressure Excellent written and verbal
communication skills A team-oriented mindset with a
respectful and professional approach
when working with all levels of staff and leadership Discretion and trustworthiness
in handling confidential data Experience with
FileVine ,
HR , or
benefits
is a plus
If you're seeking a
growth-oriented support role
in a fast-paced, highly collaborative legal environment, this opportunity could be the perfect fit.
Apply today through SourcePro Search
to be considered for this exciting role!
Location:
Midtown NYC (Hybrid - 3 Days In-Office) Salary:
Up to $90,000 Industry:
Law Firm
SourcePro Search is partnering with a respected and energetic
mid-size law firm
in Midtown Manhattan to find a
sharp, detail-oriented Assistant Office Manager . This is an excellent opportunity for someone with a strong foundation in
law firm billing, AP/AR , and
office operations
who's ready to step into a key leadership support role.
The right candidate is
organized, proactive, flexible , and capable of juggling priorities while keeping a calm, professional demeanor. This role offers a collaborative hybrid schedule and an opportunity to truly grow with a firm that values both structure and innovation.
What You'll Do: Support the
Office Manager and Managing Partners
with high-level administrative and operational tasks Handle
monthly billing , including posting client expenses in Timeslips and QuickBooks, and preparing LEDES1998-compliant client bills Manage
accounts payable, receivable, collections, deposits, and trust fund accounts Communicate directly with vendors and monitor invoice status and resolution Oversee
expense reimbursements
and
assist with payroll coordination Help coordinate
HR and benefits administration , and support onboarding and training of new hires Maintain proper
file management systems
using FileVine and assist with general office support Generate regular administrative
reporting for firm leadership What You'll Bring: 3-5 years of
law firm or professional services office administration experience Prior hands-on experience with
billing, AP, AR, and collections Tech-savvy
with strong proficiency in
QuickBooks, Timeslips, Outlook, Word, and Excel Ability to
juggle multiple responsibilities , work independently, and remain composed under pressure Excellent written and verbal
communication skills A team-oriented mindset with a
respectful and professional approach
when working with all levels of staff and leadership Discretion and trustworthiness
in handling confidential data Experience with
FileVine ,
HR , or
benefits
is a plus
If you're seeking a
growth-oriented support role
in a fast-paced, highly collaborative legal environment, this opportunity could be the perfect fit.
Apply today through SourcePro Search
to be considered for this exciting role!