Fleet Manager

Salary: $63,257.00 - $76,676.00 AnnuallyLocation : Victoria, TXJob Type: Full-TimeJob Number: Department: Building & Equipment ServicesDivision: Fleet (Service Center)Opening Date: 09/02/2025Closing Date: Continuous JOB SUMMARYThe Fleet Manager is responsible for overseeing all aspects of Fleet Services, including vehicle maintenance, replacement, outfitting, fuel operations, and data management. The position manages budgets, contracts, procurement, and vendor relationships while ensuring operational efficiency, regulatory compliance, and high-quality customer service. This role also involves supervising staff, evaluating performance, and leading continuous improvement initiatives for City-wide fleet operations. PRINCIPAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: Operational Management•Direct daily operations of the Fleet Division to ensure efficient service delivery and continuous improvement.•Establish and monitor preventative maintenance schedules for City vehicles and equipment.•Conduct inspections and assess vehicle conditions to determine end-of-life replacements.•Ensure all new vehicles meet City standards and oversee installation of required monitoring and GPS systems.•Manage hazardous waste generation and disposal in compliance with environmental regulations.•Monitor readiness of on-call vehicles, ensuring proper stocking and availability.Fuel and Equipment Oversight•Manage the City's fuel system, including purchasing, consumption monitoring, and budget management.•Oversee maintenance and compliance of fuel tank systems, ensuring safety and accuracy of deliveries.•Administer the GPS program, evaluate vendor performance, and prepare decision-making reports.Financial and Contract Management•Prepare annual budgets and long-term projections for vehicle and equipment replacement.•Coordinate with the Purchasing Division for maintenance contracts, vehicle procurement, and service agreements.•Administer contracts for fuel and maintenance services, ensuring cost-effectiveness and compliance.•Assist with vehicle disposal and auctions, maintaining compliance with policies and standards.Staff Supervision and Development•Supervise assigned staff, including recruitment, training, goal setting, and performance evaluation.•Provide coaching, recommend promotions, and foster professional development.•Promote a culture of safety through regular training, inspections, and participation in safety meetings.Customer Service and Communication•Serve as primary contact for City departments regarding fleet maintenance requests and service issues.•Provide timely responses to complaints and ensure customer satisfaction.•Identify opportunities for efficiency and productivity improvements through enhanced communication and procedures.Leadership and Continuous Improvement•Lead initiatives to optimize City-wide fleet management for cost efficiency and performance.•Track and analyze fleet data (mileage, maintenance history, and fuel consumption) to inform decision-making.•Recommend innovative practices and technologies to support strategic goals.PHYSICAL AND ENVIRONMENTAL CONDITIONS•Requires lifting up to 100 pounds occasionally and 20 pounds frequently.•Work involves walking, standing, sitting, reaching, bending, climbing, and use of foot controls.•Exposure to extreme weather, heavy equipment, hazardous chemicals, fumes, loud noise, heat, and steam.•Work performed outdoors, in an office, and in a vehicle maintenance facility.•Requires use of personal protective equipment and adherence to safety procedures.•Employees may be required to work during or after emergencies or disasters. REQUIRED QUALIFICATIONSEDUCATION, TRAINING AND EXPERIENCE •Bachelor's degree in business administration or related field preferred.•Minimum of eight (8) years of experience in automotive repair and garage management, including at least three (3) years in fleet management with supervisory responsibilities.•At least three (3) years of experience in budget management, fleet management, or equipment servicing required.•Equivalent combinations of education and relevant experience may be considered.KNOWLEDGE, SKILLS AND ABILITIES•Principles and practices of fleet and equipment management.•Administrative, financial, and procurement processes in a municipal setting.•Organizational management and program evaluation methods.•Records management and retention procedures.•Office policies, procedures, and software applications.•Utilizing office technology and fleet management systems.•Preparing clear, concise reports and data analyses.•Communicating effectively with staff, vendors, City leadership, and the public.•Analyzing problems, evaluating alternatives, and implementing solutions.•Organizing workloads, setting priorities, and meeting deadlines.•Presenting information effectively to groups of varying sizes.•Building and maintaining collaborative working relationships.The City of Victoria offers a complete benefits package to full-time employees that includes but not limited to: health, dental and vision insurance, Flexible Spending Account (FSA), Health Savings Account (HSA), Texas Municipal Retirement System (TMRS) with a 2:1 City match, short and long-term disability, holidays, vacation, sick leave, paid parental leave, longevity pay and credit union. Check out our great !Please visit the Human Resources Department's benefits page for more details. 01 Do you have a High School Diploma or GED? Yes No 02 Do you have a valid Driver's License? Yes No 03 Do you have three (3) years of experience in budget management, fleet management, or equipment servicing? Yes No 04 Do you have eight (8) years of experience in automotive repair and garage management, including at least three (3) years in a fleet management role with supervisory experience? Yes No 05 Do you have a bachelor's degree in business or related field? Yes No Required Question