Florida International University - Board of Trustees
Program Coordinator - FIU Embrace
Florida International University - Board of Trustees, Miami, Florida, us, 33222
Job Details
Job Opening ID:
535724
Location:
Modesto A. Maidique Campus
Full/Part Time:
Full-Time
Review Date:
08/26/2025
Regular/Temporary:
Regular
About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary The Program Coordinator plays a key role in supporting the daily operations and long-term development of FIU Embrace's postsecondary education program. Provides advanced administrative and student support, ensuring students with intellectual and developmental disabilities receive high-quality academic, vocational, and social guidance throughout their college experience. Works closely with students, families, faculty, and external stakeholders to facilitate smooth transitions, academic success, and program engagement.
Supports onboarding of new students and maintain updated educational plans, including course schedules, registration assistance, and program of study documentation.
Provides academic guidance and course selection support in alignment with students' goals and capabilities.
Serves as liaison between students, faculty, Graduate Assistants, mentors, and Vocational Rehabilitation (VR) counselors to coordinate services and ensure timely documentation and tuition processing.
Organizes and maintains secure, up-to-date records for all students, academic mentors, faculty mentors, Graduate Assistants, and volunteers.
Deliver independent living skills seminars and support students in building critical life and self-advocacy skills.
Tracks and monitors student academic performance through regular check-ins, collaboration with faculty, and documentation of progress indicators.
Plans and coordinates program events, student workshops, and enrichment activities that foster academic and social skill development.
Develops and manages timelines, calendars, and flowcharts to guide key programmatic activities and deadlines.
Process travel reimbursements and manage procurement paperwork for students and staff attending professional development events.
Collect and maintain data to monitor program outcomes and assist with reports required by funders and stakeholders.
Assist with the recruitment, training, and support of academic and social mentors.
Communicates effectively with students and families.
Minimum Qualifications Bachelor's degree and two (2) years of office or related experience.
Desired Qualifications
Bilingual (e.g. Spanish, Creole).
Experience working with individuals with intellectual and developmental disabilities.
Job Category Administrative
Advertised Salary $40,000 - $50,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Fingerprinting Check
Expanded Background Check
Other Information
Ability to work flexible hours as needed.
Travel to FIU Campus
Ability to travel locally
How To Apply Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
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535724
Location:
Modesto A. Maidique Campus
Full/Part Time:
Full-Time
Review Date:
08/26/2025
Regular/Temporary:
Regular
About FIU Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.
Job Summary The Program Coordinator plays a key role in supporting the daily operations and long-term development of FIU Embrace's postsecondary education program. Provides advanced administrative and student support, ensuring students with intellectual and developmental disabilities receive high-quality academic, vocational, and social guidance throughout their college experience. Works closely with students, families, faculty, and external stakeholders to facilitate smooth transitions, academic success, and program engagement.
Supports onboarding of new students and maintain updated educational plans, including course schedules, registration assistance, and program of study documentation.
Provides academic guidance and course selection support in alignment with students' goals and capabilities.
Serves as liaison between students, faculty, Graduate Assistants, mentors, and Vocational Rehabilitation (VR) counselors to coordinate services and ensure timely documentation and tuition processing.
Organizes and maintains secure, up-to-date records for all students, academic mentors, faculty mentors, Graduate Assistants, and volunteers.
Deliver independent living skills seminars and support students in building critical life and self-advocacy skills.
Tracks and monitors student academic performance through regular check-ins, collaboration with faculty, and documentation of progress indicators.
Plans and coordinates program events, student workshops, and enrichment activities that foster academic and social skill development.
Develops and manages timelines, calendars, and flowcharts to guide key programmatic activities and deadlines.
Process travel reimbursements and manage procurement paperwork for students and staff attending professional development events.
Collect and maintain data to monitor program outcomes and assist with reports required by funders and stakeholders.
Assist with the recruitment, training, and support of academic and social mentors.
Communicates effectively with students and families.
Minimum Qualifications Bachelor's degree and two (2) years of office or related experience.
Desired Qualifications
Bilingual (e.g. Spanish, Creole).
Experience working with individuals with intellectual and developmental disabilities.
Job Category Administrative
Advertised Salary $40,000 - $50,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
Fingerprinting Check
Expanded Background Check
Other Information
Ability to work flexible hours as needed.
Travel to FIU Campus
Ability to travel locally
How To Apply Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12:00 am of the close date.
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12:00 am of the close date.
Disclosures Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
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