Kenai Peninsula Borough
Administrative Assistant - Kachemak Emergency Service Area
Kenai Peninsula Borough, Homer, Alaska, United States, 99603
Salary:
$27.22 Hourly Location :
Homer, AK Job Type:
Full-time Department:
KACHEMAK EMERGENCY SERVICE AREA Division:
KACHEMAK EMERGENCY SA Opening Date:
09/03/2025 Closing Date:
9/17/2025 5:00 PM Alaska
Please be sure to attach requested documents to application. Definition
Under the general direction and supervision of the fire chief or their designee, the Administrative Assistant performs required administrative and accounting functions. Minimum Qualifications High school diploma or equivalent; two years' experience as an administrative assistant. Must be skilled in the use of personal computers and supporting software in a Windows base environment, using MS Office products including Word and Excel. Must possess experience in bookkeeping and accounting. Have knowledge in the areas of purchasing and inventory. Must have excellent organizational skills and be able to work with minimum supervision and make independent judgments and decisions effectively. This position requires a valid Alaska driver's license to perform all job functions. Experience in Emergency Services or a similar dynamic environment preferred.
Essential Functions
Screens telephone and office callers by furnishing the information requested or referring the caller to the proper individual for handling when appropriate. Arranges schedules, appointments and meetings for members of the administrative staff, maintains schedule of use of community room facilities. Responsible for tracking accounts payable using spreadsheets, purchase orders, petty cash, monitoring budgetary accounts and submitting budget transfers. Assists with entering Volunteer Responder pay sheets into the borough's timesheet system Assists the Fire Chief in preparation of annual budget drafts, applications for funding, annual fiscal reports, and statements to the borough finance department. Assists Fire Chief with coordinating and confirming schedules for coverage of personnel. Assists in maintaining an effective purchasing and inventory control program including ordering, requisitioning and maintaining all items and supplies necessary to department operations. Responsible for the maintenance and organizations of a variety of departmental files, records, mail lists, manuals, and indexes to support daily administrative operations. Prepares administrative correspondence and reports in areas pertaining to budget, personnel, and general administration. Attends meetings of the service area board, takes minutes, maintains records, and transcribes minutes. Acts as confidential assistant. Other Functions
:
Other related duties as assigned.
Physical Demands
While performing the duties of this job, the employee is frequently required to communicate orally and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We look forward to reviewing your application. Thank you for applying! Kenai Peninsula Borough Self-Insured Health/Rx /Dental/Vision Plans
Coverage begins on date of hire into a regular position. Biweekly payroll (24 pay periods); employee's contribution (pre-tax) deduction Borough-provided contribution for HSA or HRA High Deductible Health Plan Calendar Year Deductible: Individual - $2,000* Family - $4,000*Calendar Year
Out-of-Pocket Maximum: Individual - $5,500 In-Network / $15,000 Out-of-Network Family - $9,000 In-Network / $30,000 Out-of-Network
Prescription Drug PlanCalendar Year Deductible: Individual - $2,000* Family - $4,000* * Medical and prescription deductibles are combined and cross-accumulate * Medical and prescription out-of-pocket maximums are combined and cross-accumulate
Note: A spousal coverage surcharge of $150 per month ($75 per pay period) will be assessed if an employee's spouse declines health coverage available through his or her employer and is enrolled in the KPB Plans, or if the spouse elects to enroll in a reduced benefit plan which shifts primary coverage to the Kenai Peninsula Borough Health Plan.
Employee Health Premiums per Pay Period (24 per year): Employee $47.50 ($95/month) Spouse $47.50 ($95/month) Children (1 - 5) $12.50 (per each child / $25 per child/per month) Children (6+)$75 ($150 total/month)
Dental Plan Calendar Year Deductible Individual - $75 / Family - $250 Annual Maximum Benefit per Person - $2,500
Vision Plan There is no deductible applicable to the Vision PlanEligible expenses include eye exams, lenses and frames and contact lenses.
Dental/Vision Premiums per Pay Period (24 per year): Coverage for employee and all eligible, enrolled dependents$15 ($30/month)
Borough Contribution to HSA or HRA Health Savings Account Calendar Year Contribution $1,500 Individual / $3,000 Family
Health Reimbursement Arrangement Calendar Year Contribution $1,500 Individual / $3,000 Family
Employees who elect to participate in, and meet eligibility requirements for, the HRA or HSA, shall have the Employer's contribution, *pro-rated, deposited into their account in equal monthly installments during the first pay period paid on the first payday of each month.
*pro-rated is defined as $125.00 per month for an individual or $250.00 per month for a family, based on month of hire for new hires. This is based on the Boroughs contribution for a Full-Time employee of $1500.00 per year for an individual or $3000.00 per year for a family.
Guardian Flight AirMed & LifeMed AK transportation Discount family membership available at employee's expense.
Employee Assistance Program Available at no cost to employee and family members 24/7, through Magellan Health.
Career Grants Available to regular status, classified employees.
Flexible Spending Account Pre-tax payroll deduction for qualified medical/dental expenses available at employee's expense.
Dependent Care Flexible Spending Account Pre-tax payroll deduction for dependent care expenses available at employee's expense.
Group Life and AD&D A life insurance policy for all regular status employees in an amount equal to the employee's annual salary. A $2,000 policy is also provided for spouse and dependent children.
Additional Group Life and AD&D Additional life insurance available at employee's expense.
Supplemental Policies Available through Colonial Life at employee's expense.
Personal Leave-Paid Time Off-PTO Employees accrue 6.47 hours of PTO from date of hire and it is available to use immediately. Accrual increases according to a 2, 5, and 10-year schedule.
Holidays Ten scheduled holidays plus two floating holidays.
Retirement Enrollment in the State of Alaska Public Employees Retirement System (PERS) is mandatory. Employee/ Employer contributions dependent on PERS Tier Level employee is hired under.
Deferred Compensation Plan An optional employee-funded 457 deferred compensation program available through MissionSquare Retirement.
IRA & Roth IRA Available at employee's expense through MissionSquare Retirement.
This is only a Summary Sheet. Please see full Medical/Rx and Dental/Vision Plans for schedule of benefits and coverage. Consult your current Collective Bargaining Agreement as well as applicable KPB policies/procedures regarding other benefits outlined above. 01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully, and certify that your responses can be verified from information within your application and by reference?
Yes No
02
COVER LETTER: This job posting requires a cover letter attached to the application. Have you attached your cover letter, as required, which highlights my knowledge, skills, abilities and experience as they pertain to the responsibilities listed in the job description. I understand if this is not attached, my application will not be considered.
Yes No
03
RESUME: This job posting requires a resume attached to the application. I understand if this is not attached, my application will not be considered.
Yes No
04
Do you possess a high school diploma or GED?
Yes No
05
Do you currently possess a valid Alaska driver's license?
Yes No
06
Do you have two (2) years experience as an administrative assistant?
Yes No
07
Are you proficient using personal computer' and supporting software applications including Word, Excel?
Yes No
08
Do you have professional experience in bookkeeping and basic accounting? Briefly describe your experience. 09
Please provide name, address, email address, and contact numbers for three (3)
professional
references.
If you have provided this information on your application, this question is N/A. 10
Please provide name, address, email address and contact numbers for three (3)
personal
references.
If you have provided this information on your application, this question is N/A. Required Question
$27.22 Hourly Location :
Homer, AK Job Type:
Full-time Department:
KACHEMAK EMERGENCY SERVICE AREA Division:
KACHEMAK EMERGENCY SA Opening Date:
09/03/2025 Closing Date:
9/17/2025 5:00 PM Alaska
Please be sure to attach requested documents to application. Definition
Under the general direction and supervision of the fire chief or their designee, the Administrative Assistant performs required administrative and accounting functions. Minimum Qualifications High school diploma or equivalent; two years' experience as an administrative assistant. Must be skilled in the use of personal computers and supporting software in a Windows base environment, using MS Office products including Word and Excel. Must possess experience in bookkeeping and accounting. Have knowledge in the areas of purchasing and inventory. Must have excellent organizational skills and be able to work with minimum supervision and make independent judgments and decisions effectively. This position requires a valid Alaska driver's license to perform all job functions. Experience in Emergency Services or a similar dynamic environment preferred.
Essential Functions
Screens telephone and office callers by furnishing the information requested or referring the caller to the proper individual for handling when appropriate. Arranges schedules, appointments and meetings for members of the administrative staff, maintains schedule of use of community room facilities. Responsible for tracking accounts payable using spreadsheets, purchase orders, petty cash, monitoring budgetary accounts and submitting budget transfers. Assists with entering Volunteer Responder pay sheets into the borough's timesheet system Assists the Fire Chief in preparation of annual budget drafts, applications for funding, annual fiscal reports, and statements to the borough finance department. Assists Fire Chief with coordinating and confirming schedules for coverage of personnel. Assists in maintaining an effective purchasing and inventory control program including ordering, requisitioning and maintaining all items and supplies necessary to department operations. Responsible for the maintenance and organizations of a variety of departmental files, records, mail lists, manuals, and indexes to support daily administrative operations. Prepares administrative correspondence and reports in areas pertaining to budget, personnel, and general administration. Attends meetings of the service area board, takes minutes, maintains records, and transcribes minutes. Acts as confidential assistant. Other Functions
:
Other related duties as assigned.
Physical Demands
While performing the duties of this job, the employee is frequently required to communicate orally and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We look forward to reviewing your application. Thank you for applying! Kenai Peninsula Borough Self-Insured Health/Rx /Dental/Vision Plans
Coverage begins on date of hire into a regular position. Biweekly payroll (24 pay periods); employee's contribution (pre-tax) deduction Borough-provided contribution for HSA or HRA High Deductible Health Plan Calendar Year Deductible: Individual - $2,000* Family - $4,000*Calendar Year
Out-of-Pocket Maximum: Individual - $5,500 In-Network / $15,000 Out-of-Network Family - $9,000 In-Network / $30,000 Out-of-Network
Prescription Drug PlanCalendar Year Deductible: Individual - $2,000* Family - $4,000* * Medical and prescription deductibles are combined and cross-accumulate * Medical and prescription out-of-pocket maximums are combined and cross-accumulate
Note: A spousal coverage surcharge of $150 per month ($75 per pay period) will be assessed if an employee's spouse declines health coverage available through his or her employer and is enrolled in the KPB Plans, or if the spouse elects to enroll in a reduced benefit plan which shifts primary coverage to the Kenai Peninsula Borough Health Plan.
Employee Health Premiums per Pay Period (24 per year): Employee $47.50 ($95/month) Spouse $47.50 ($95/month) Children (1 - 5) $12.50 (per each child / $25 per child/per month) Children (6+)$75 ($150 total/month)
Dental Plan Calendar Year Deductible Individual - $75 / Family - $250 Annual Maximum Benefit per Person - $2,500
Vision Plan There is no deductible applicable to the Vision PlanEligible expenses include eye exams, lenses and frames and contact lenses.
Dental/Vision Premiums per Pay Period (24 per year): Coverage for employee and all eligible, enrolled dependents$15 ($30/month)
Borough Contribution to HSA or HRA Health Savings Account Calendar Year Contribution $1,500 Individual / $3,000 Family
Health Reimbursement Arrangement Calendar Year Contribution $1,500 Individual / $3,000 Family
Employees who elect to participate in, and meet eligibility requirements for, the HRA or HSA, shall have the Employer's contribution, *pro-rated, deposited into their account in equal monthly installments during the first pay period paid on the first payday of each month.
*pro-rated is defined as $125.00 per month for an individual or $250.00 per month for a family, based on month of hire for new hires. This is based on the Boroughs contribution for a Full-Time employee of $1500.00 per year for an individual or $3000.00 per year for a family.
Guardian Flight AirMed & LifeMed AK transportation Discount family membership available at employee's expense.
Employee Assistance Program Available at no cost to employee and family members 24/7, through Magellan Health.
Career Grants Available to regular status, classified employees.
Flexible Spending Account Pre-tax payroll deduction for qualified medical/dental expenses available at employee's expense.
Dependent Care Flexible Spending Account Pre-tax payroll deduction for dependent care expenses available at employee's expense.
Group Life and AD&D A life insurance policy for all regular status employees in an amount equal to the employee's annual salary. A $2,000 policy is also provided for spouse and dependent children.
Additional Group Life and AD&D Additional life insurance available at employee's expense.
Supplemental Policies Available through Colonial Life at employee's expense.
Personal Leave-Paid Time Off-PTO Employees accrue 6.47 hours of PTO from date of hire and it is available to use immediately. Accrual increases according to a 2, 5, and 10-year schedule.
Holidays Ten scheduled holidays plus two floating holidays.
Retirement Enrollment in the State of Alaska Public Employees Retirement System (PERS) is mandatory. Employee/ Employer contributions dependent on PERS Tier Level employee is hired under.
Deferred Compensation Plan An optional employee-funded 457 deferred compensation program available through MissionSquare Retirement.
IRA & Roth IRA Available at employee's expense through MissionSquare Retirement.
This is only a Summary Sheet. Please see full Medical/Rx and Dental/Vision Plans for schedule of benefits and coverage. Consult your current Collective Bargaining Agreement as well as applicable KPB policies/procedures regarding other benefits outlined above. 01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully, and certify that your responses can be verified from information within your application and by reference?
Yes No
02
COVER LETTER: This job posting requires a cover letter attached to the application. Have you attached your cover letter, as required, which highlights my knowledge, skills, abilities and experience as they pertain to the responsibilities listed in the job description. I understand if this is not attached, my application will not be considered.
Yes No
03
RESUME: This job posting requires a resume attached to the application. I understand if this is not attached, my application will not be considered.
Yes No
04
Do you possess a high school diploma or GED?
Yes No
05
Do you currently possess a valid Alaska driver's license?
Yes No
06
Do you have two (2) years experience as an administrative assistant?
Yes No
07
Are you proficient using personal computer' and supporting software applications including Word, Excel?
Yes No
08
Do you have professional experience in bookkeeping and basic accounting? Briefly describe your experience. 09
Please provide name, address, email address, and contact numbers for three (3)
professional
references.
If you have provided this information on your application, this question is N/A. 10
Please provide name, address, email address and contact numbers for three (3)
personal
references.
If you have provided this information on your application, this question is N/A. Required Question